Talent & Workforce Partner (Recruiter)

Billings Clinic; Billings (MT); On-site; USD 40,000 - 50,000; Full time

Job summary

Billings Clinic, Montana’s largest health system, is seeking a Recruiter to collaborate with leadership on workforce planning and recruitment strategies. The role involves building candidate pools, conducting interviews, and managing the end-to-end recruitment process within a large hospital setting.

The successful candidate will have 2+ years in recruitment or related fields, strong communication skills, and experience with ATS, CMS, and HRIS systems.

Qualifications

• Bachelor’s degree in Human Resources Management or related field.
• Two years of recruitment, sales or marketing related experience.
• Excellent communication and interpersonal skills.
• Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS).

Responsibilities

• Collaborates as a strategic business partner with leadership to develop and execute recruitment strategies.
• Determines recruitment requirements and conducts regular meetings with managers.
• Sourcing through networking, education programs, and job postings to build candidate pools.
• Manages applicant tracking and evaluates applicants based on job requirements.
• Coordinates onboarding and ensures compliance with pre-employment requisites.

Skills

Communication

Interpersonal skills

Interviewing

ATS experience

CRM knowledge

Education

Bachelor’s degree in HR or related field

Tools

MS Office

ATS

HRIS/HRMS

Job description

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006. And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here.

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide .

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting. Click here to learn more!

Talent & Workforce Partner (Recruiter)

HUMAN RESOURCES - 8755 (Billings Clinic Main Campus)

req13048

Shift: Day

Employment Status: Full-Time (.75 or greater)

Hours per Pay Period: 1.00 = 80 hours every two weeks (Exempt)

Starting Wage DOE: $29.08 - $36.34

This position is required to be located in Billings, Montana.

Essential Job Functions

• Collaborates as a strategic business partner with Billings Clinic and/or regional affiliate Leadership in the development and execution of workforce planning, recruitment, and retention strategies.
• Establishes recruiting requirements by studying organizational objectives and plans and conducts regular meetings with managers to determine the effectiveness of recruitment plans and efforts.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the department and organization.
• Participates in the job requisition creation, approval, and prioritization process.
• Participates in department tracers, job shadows, department rounding, attendance at department staff meetings, huddles, etc. to enhance communications and understanding of business needs.
• Works with Leadership to develop and implement succession strategies and plans.
• Works with vendors to assist with traveler, agency or interim staffing needs of the departments.
• Builds applicant sources by researching, networking, and marketing to community resources, employment agencies, colleges, universities and/or technology programs, association memberships, trade groups and industry contracts to develop pools of qualified and diversified candidates to meet business needs.
• Conducts and participates in job fairs and college recruitment fairs.
• Markets and creates interest in healthcare careers by presenting career information to diverse audiences and age groups.
• Markets Billings Clinic as an employer of choice through knowledge of programs/services, compensation and benefit offerings.
• Markets job openings and attracts applicants by placing job advertisements, using newsgroups and job sites, internet, social media, digital sourcing platforms, direct sourcing platforms and professional networking sites.
• Promotes Billings Clinic’s reputation as “best place to work”.
• Acts as a resource for candidates by conducting career counseling and giving recommendations.
• Maintains regular contact with possible future candidates through appropriate pipelines.
• Reviews incoming applications and actively sources passive candidates.
• Manages all aspects of applicant tracking and evaluates applicants by discussing job requirements and applicant qualifications.
• Analyzes and review the effectiveness of the selected candidates and take corrective steps if goals are not met.
• Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details.
• Negotiates and calculates the cost/salary of the employee in consultation with higher management and Human Resources.
• Screen each resume carefully to shortlist the appropriate candidates based on their professional and personal credentials.
• Manages applicant pipeline in recruiting databases.
• Schedules complex interviews while providing an excellent candidate experience. Interviews include phone, videoconferencing, onsite interviews, and travel (when needed).
• Reviews confidential background screenings of candidates followed by employment reference checking.
• Ensures all necessary licensures, certifications, and education are valid and verified.
• Assists the managers in recognizing the key skills and competencies of the candidate to make the final selection.
• Ensures new hires are in compliance with pre-employment requisites including, drug screen, immunization check, background check, and reference check; All pre-employment requisites are completed before start.
• Coordinates on-boarding and orientation scheduling processes.
• Process all onboarding for new hires including providing the proper information to the HRIS team, document collection, and federal employment verification.
• Participates in the general orientation processes for all new employees.
• Works closely with HRIS team and Organizational and Talent Development to ensure a smooth onboarding process for all employees.
• Develops, implements, and coordinates the employment, recruitment, placement, and transfer programs in compliance with applicable legal and regulatory requirements.
• Acts as an advocate and resource to Leaders and communicates and interprets policies and procedures.
• Authorizes and approves relocation reimbursement, sign on incentives, educational assistance and tuition loan repayment as appropriate.
• Contributes to human resource management and employment for smooth functioning of the medical facility.
• Performs other duties as assigned or as needed to meet the needs of the department/organization.
• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Performs all other duties as assigned or as needed to meet the needs of the department/organization.

Minimum Qualifications

Education

• Bachelor’s degree in Human Resources Management or related field

Experience

• Two (2) years of recruitment, sales or marketing related experience
• Experience with Microsoft Office Suite, including Outlook, Word and Excel
• Proven work experience as a Recruiter (either an in-house recruiter or a staffing agency recruiter), Sales and/or Marketing
• Solid ability to conduct different types of interviews (structured, competency-based, stress etc), Hands on experience with various selection processes (video interviewing, phone interviewing, reference check etc)
• Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS)
• Hands-on experience with recruiting software, as well as Human Resource Information Systems (HRIS) or Human Resource Management Systems (HRMS)
• Excellent communication and interpersonal skills

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed tobeing an inclusive and welcoming employer, that strives to be kind, safe, andcourageous in all we do. As an equal opportunity employer, our policies andprocesses are designed to achieve fair and equitable treatment of all employeesand job applicants. All employees and job applicants will be provided the sametreatment in all aspects of the employment relationship, regardless of race,color, religion, sex, gender identity, sexual orientation, pregnancy, maritalstatus, national origin, age, genetic information, military status, and/ordisability. To ensure we provide an accessible candidate experience forprospective employees, please let us know if you need any accommodations duringthe recruitment process.

Human Resources is located on the corner of North 29th and8th Avenue North. Enter through the main entrance to the building and go to the lower level. Human Resources is located at the bottom of the main entrance staircase to the right.