Supply Chain Operations Specialist Senior

nshs; United States; On-site; USD 28,000 - 40,000; Full time

Job summary

NorthShore University HealthSystem in Skokie, IL seeks a Supply Chain Operations Specialist Senior to manage inventory, coordinate timely deliveries, and optimize stock levels across hospital units. The role partners with leadership and procurement to reduce disruptions and improve service quality.

The position requires healthcare operations experience, strong data accuracy, and ability to work in a fast-paced hospital environment.

Qualifications

• High School diploma or GED required; Bachelor's degree in supply chain preferred.
• Minimum of three years in healthcare operations, warehousing, or distribution.
• Experience with inventory management and data entry in a healthcare setting.

Responsibilities

• Inventory management: count and record inventory levels in assigned areas.
• Supply distribution: deliver supplies to departments and replenish stock.
• Order fulfillment: pick, pack, stage, and deliver supplies; manage consignment reorders.
• Organize supply areas and rotate stock; check for expired items.
• Communicate with nurses and department staff; provide updates on stock status.
• Utilize Endeavor ERP and input data into handhelds and logs.
• Participate in process improvements, implementations, or regulatory readiness.
• Adhere to Endeavor policies, infection control, and Joint Commission standards.

Skills

Inventory management

Data entry

Microsoft Excel

Team collaboration

Attention to detail

Education

High School diploma

Bachelor's degree in supply chain

Tools

Endeavor ERP

Handheld scanners

Job description

Hourly Pay Range: $20.29 - $29.42 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Supply Chain Operations Specialist Senior

Position Highlights

• Position: Supply Chain Operations Specialist Senior
• Location: Skokie, IL
• Full Time/Part Time: Full time
• Hours: Monday-Friday, 7:30am - 4pm, Rotating weekends every 4-6 weeks, occasional holiday scheduling
• Required Travel: no

Job Summary

The Supply Chain Operations Specialist Senior is responsible for maintaining established inventory levels in supply areas for assigned procedural units in a hospital setting and/or high complexity off-campus care locations. This includes but is not limited to counting current stock levels, picking tickets from inventory locations, organizing and facilitating just-in-time deliveries to assigned units, managing consignment, and performing expiration checks on all supplies. The Supply Chain Operations Specialist Senior collaborates with Supply Chain Operations leadership and Procurement to mitigate supply disruptions and identify substitute items when necessary. The Supply Chain Operations Specialist Senior is also responsible for recommending inventory level changes to assure that supplies meet forecasted demand.

The Healthcare industry is the single largest employer in the United States. Within healthcare, the supply chain function is often considered as critical as the care itself. These days, innovation and ever-evolving clinical practices require a supply chain that is dynamic, customer, focused, and constantly improving. The Supply Chain Specialist II is a vital part of elevating current service levels, standardizing processes across the system, and ensuring the clinicians we serve have everything they need to deliver high quality patient care.

What you will do

• Inventory Management: Monitor, count, and record inventory levels for all medical supplies in an inventory location. Utilize various reports to troubleshoot supply disruptions and collaborate with Supply Chain Operations leadership and Procurement to mitigate these disruptions and identify substitute items as necessary.
• Supply Distribution: Deliver medical supplies to various departments and ensure timely replenishment/put-away of stock
• Order Fulfillment: Pick, pack, stage, and deliver supplies for orders that source internally. Facilitate the reordering of consignment product after use. Regularly review inventory stocking levels and make recommendations to assure supply meets or exceeds forecasted demand. Regularly reviews backorder reports and collaborates with clinical and supply chain on strategies to mitigate any disruptions.
• Organization: Maintain cleanliness and organization of supply areas and stockrooms, including rotating stock and checking for expired items
• Communication: Create, foster, and maintain relationships with department secretaries, nurses, and charge nurses and provide frequent updates on the supplies stocked in the department. Use department phones/Vocera/pagers to respond to supply requests.
• Use of Technology/Data Entry: Utilizing Endeavor technology, ensure accurate data entry into handhelds, computers, and expiration logs. Check email regularly to stay up to date with departmental and system wide updates.
• Project Support: Participate in departmental initiatives such as process improvement, implementations, or regulatory readiness
• Compliance and & Safety: Adhere to all Endeavor policies, infection control protocols, and Joint Commission supply Standards

What you will need

• Education: High School diploma or GED required. Bachelor's degree in a supply chain related field of study is preferred but not required
• Certification: Depending on the specific job duties, driver's license may be required. Certified Materials & Resource Professional (CMRP) is admired
• Experience: Minimum of three years of previous experience in healthcare operations, warehousing, or distribution
• Unique or Preferred Skills: Works effectively with diverse teams, including clinical staff. Adjusts to an everchanging healthcare environment and evolving regulatory requirements. Ensures accuracy in data analysis and process documentation. Clearly conveys ideas and findings to various stakeholders. Proactively addresses challenges with creative and effective solutions. Understands the perspectives of both patients and staff to drive improvements that benefit all. Ability to prioritize daily tasks and manage competing demands in a fast-paced environment.

Knowledge and Abilities

• Stocking, and Distribution Protocols
• Knowledge of procedures for handling, storing, and rotating medical supplies
• Training and Education
• Capable of completing, comprehending, and adhering to Endeavor training and education modules
• Technology Proficiency
• Ability to learn to effectively utilize handheld scanners, personal computers, and Endeavor Health's Enterprise Resource Planning (ERP) system
• Physical Demands: Medium work (exerting up t