Supply Chain Inventory Specialist

Ergon Inc; Flowood (MS); On-site; USD 52,000 - 78,000; Full time

Job summary

Ergon Inc. is seeking an organized, detail-oriented Inventory Specialist to manage ERP-based inventory movements and reconciliation across terminals.

You will coordinate with Supply Chain, Procurement and Operations to ensure accurate records and timely month-end closes, including blending, replenishment, and downstream stock control. The role requires a solid background in inventory management, SAP proficiency, and strong cross-functional communication to support product availability and

Qualifications

• High school diploma or GED.
• 3+ years in supply chain, logistics, inventory management or related.
• Detail-oriented with accuracy in records and transactions.
• Strong organizational and time management abilities.
• Proficient with Microsoft Excel/Word; able to export data and build reports.
• Ability to learn and effectively use SAP.

Responsibilities

• Monitor in-stock inventory to support Customer Service and operations.
• Reconcile products at terminals and investigate discrepancies.
• Process month-end write-offs of variances in S/4HANA with proper approvals.
• Maintain inventory reports and tracking spreadsheets for decision making.
• Export STOs and POs and consolidate shipments for visibility.

Skills

Attention to detail

Organizational skills

Cross-functional collaboration

Communication skills

Education

Associate's degree in Supply Chain

Bachelor's degree in related field

Tools

SAP S/4HANA

Job description

Position Summary

Ergon is seeking a highly organized and customer-focused individual to maintain accurate supply chain inventory records for Ergon Solutions Inc. (ESI) by executing and monitoring SAP S/4HANA inventory transactions, tracking product movements, and reconciling inventory across downstream locations. Support reliable product availability, replenishment, blending, and month-end close through timely transaction processing and coordination with S&D, Procurement, Customer Service, Accounting, refineries, terminals, and third-party packagers.

Key Responsibilities

Inventory Monitoring and Reconciliation

• Monitor in-stock inventory and product availability to support Customer Service, blending operations, and bill of materials (BOM) requirements.
• Reconcile all products at large terminals weekly and at all other terminals monthly. Investigate discrepancies and coordinate resolution with terminal and internal personnel.
• Process month-end write-offs of downstream terminal inventory variances in S/4HANA in accordance with applicable approval and documentation requirements.
• Maintain inventory reports and tracking spreadsheets to support inventory decisions and timely execution of product movements.
• Export scheduled stock transport orders (STOs) and purchase orders (POs) and combine them into a consolidated spreadsheet to maintain visibility of shipments moving to downstream terminals.

Stock Transfers and Inventory Transactions

• Maintain STOs for Cross Oil Mexico restocks and coordinate with Procurement on the corresponding PO for each shared restock transaction.
• Execute manual goods receipts and transfer postings for STO shipments. Complete post-delivery postings to move product from in-transit to in-stock inventory and resolve differences between loaded and delivered volumes.
• Complete the inventory transactions required to move third-party purchased product from in-transit inventory to available physical stock.
• Create bills of lading (BOLs) for stock transfers to place inventory in transit. Use the required units of measure, including gallons for HyVolt II and barrels for other movements.
• Perform BOL reversals and related transaction corrections when required, ensuring inventory records accurately reflect the movement.
• Create Ship-To requests in S/4HANA and coordinate correction of destination issues when the Ship-To cannot be changed after shipment.
• Manage restock orders and associated adjustments, including additional processing for split loads that cannot be removed before loading.
• Complete post-loading updates to the freight lane or individual PO associated with each vessel STO, as required.

Rail Shipment Documentation

• Enter railcar numbers manually on STOs when they do not transfer from Terminal Manager or Fuel Facts.
• Send railcar STOs to ERI and EWV so console operators can print the documents and load the railcars.
• Send standard POs for Cross downstream railcar shipments to Cross for entry into its JDE system.

Blending Packaging and Invoice Support

• Perform blend order true-ups and settle blend volumes in S/4HANA, including obtaining and entering the density information required to close transactions.
• Process third-party drum and tote subcontracting transactions, including restock orders to source product, subcontracting POs, and goods receipts.
• Complete manual invoice coding for transactions assigned to the inventory specialist.

Basic Qualifications

• High school diploma or GED required.
• Three (3) or more years of experience in supply chain, logistics, procurement, inventory management, manufacturing, customer service, or a related operations environment.
• Exceptional attention to detail and accuracy in inventory records, shipment documentation, and transaction processing.
• Strong organizational and time management skills, with the ability to manage competing priorities and meet shipment and month-end deadlines.
• Strong analytical and problem-solving skills, including the ability to investigate inventory discrepancies and resolve transaction issues.
• Proficiency in Microsoft Office, including Excel and Word; ability to combine data exports, maintain tracking spreadsheets, and prepare inventory reports.
• Effective written, verbal, and interpersonal communication skills.
• Ability to coordinate work across departments and maintain effective relationships with terminals, refineries, and external service providers.
• Ability to learn and effectively utilize ERP systems, preferably SAP.

Preferred Qualifications

• Associate's or Bachelor's degree in Supply Chain Management, Business, Logistics, Operations Management, or a related field.
• Experience working in a manufacturing, refining, chemical, petroleum, or industrial environment.
• Experience using SAP S/4HANA or a similar ERP system for inventory movements, stock transport orders, goods receipts, and reconciliation.
• Knowledge of transportation, inventory management, procurement, and production planning processes.
• Experience with terminal inventory reconciliation, month-end inventory close, and investigation of inventory variances.
• Experience coordinating cross-functional operational activities involving procurement, production, customer service, and logistics.
• Demonstrated commitment to continuous improvement and operational excellence.

Why Ergon Inc.?

At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquarters in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities.

Benefits

• Competitive pay
• 401(k) matching & profit sharing
• Health, Dental, Vision, and Life Insurance
• Short- and Long-Term Disability Plans
• Additional voluntary benefits
• Paid holidays, vacation, and sick leave
• Tuition assistance

At Ergon Inc., We Live By Our Core Values

• Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service.
• Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership.
• Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically.
• Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships.

Come and join the Ergon team!

We are an EEO/AAP employer.

Job Role: Supply Chain Inventory Specialist

Location: Flowood, MS