Supply Chain Clerk

Charleston Area Medical Center

Morgantown (WV)

On-site

USD 21,000 - 30,000

Full time

3 days ago

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Job summary

Mon Medical Center Main Campus is seeking a diligent Supply Chain Clerk to ensure continuity of patient care by providing equipment and supplies to caregiver units. The role manages par levels, stocks, and transports items, while coordinating with care units and the hospital’s inventory systems for accurate records.

Responsibilities include processing requisitions, maintaining stock, and assisting with mail operations.

Qualifications

Heavy lifting and/or carrying up to 50 lbs with a max of 100 lbs.
2–3 years inventory handling experience, hospital setting preferred.
Strong ability to read, write and communicate effectively in a clinical environment.

Responsibilities

Deliver available equipment on request and restock supplies.
Maintain par levels and rotate stock to prevent outdates.
Process department requisitions daily and update records in ERP systems.
Assist with mailroom functions and interoffice mail management.
Coordinate with patient care units to ensure timely supply delivery and issue resolution.

Skills

Fast-paced work

Inventory handling

Reading & writing

Education

High School Diploma or GED

Associate's Degree

Job description

Supply Chain Clerk -- MDC -- Mon Medical Center Main Campus

Job Summary

Ensures continuity of patient care by providing patient care equipment and supplies to caregiver units. Distributes medicalsupplies and equipment. Manages hospital supply par levels on caregiver units which includes counting, restocking and maintaining the par level units. Cleans, prepares, and transports medical equipment as appropriate. Manages bulk inventories of medical and supply items. Coordinates closely with patient care units and other Mon Health official assetinventory locations to efficiently operate servicing of supplies and equipment. Utilizes the hospital’s inventory system to receive shipments and maintain perpetual inventories. Counts, stocks, picks, and replenishes house‑wide inventories. Stocks and labels patient charge supplies. Processes department requisitions daily. Utilizes multiple computer systems in the performance of job duties. Updates and maintains computerized records in Health System ERP computer systems. On a scheduled basis, coordinates basic Hospital Mailroom functions involving interoffice mail management to ensure accurate and timely distribution of System mail. Assists with USPS mail management in conjunction with 3rd party mail vendor. Efficiently and accurately meters, mails, certifies, sorts, and distributes to the appropriate mail boxes all Mon Health System incoming, outgoing and internal mail.

Responsibilities

Supply Chain Clerk
Delivers available equipment upon request. Checks return supply areas and returns dirty equipment to the decontamination area. Always assembles/removes traction upon request and returns traction equipment to the traction storage room. Remains effective in all task functions and demonstrates ability to work independently and prioritize and manage responsibilities. Communicates effectively with Physicians/Nursing personnel and other coworkers. Troubleshoots issues and is responsive to needs. Incorporates broad-based knowledge of slang/clinical linguistics and demonstrates ability to interpret and remain effective. Discussed with nursing any issues pertaining to supply items and addresses any supply or stocking issues within assigned area. Keys and fills all telephone and walk‑ins orders completely and accurately. Maintains preset supply levels (linen, medical supplies, nurse servers, etc.) on units by visually checking levels of items, completing restock orders and replenishing items to meet customer needs. Avoids the use of outdated supplies by checking expiration dates and rotates stock as items are being shelved. Notifies the Inventory Control Clerk or department Supervisor of potential outdates or broken items. Cleans and dusts assigned area on a routine basis. Ensures the availability of equipment by checking clean supply areas for excess supplies, and by checking soiled return rooms for dirty equipment, then take soiled equipment to decontamination for cleaning. Ensures all supply items are properly checked against pick list to ensure accuracy. Rotates stock according to protocol when a new product is converted when stock is being shelved. Ensures neatness of supplies when restocking supply carts or pulling supply items from the MDC shelves. Assures that all necessary check lists, shelf labels and supply restock forms are kept up to date. Properly completes credit sheet and places all returned items to their proper bin location. Accurately completes the Out/Low Report when items are at or below the established report level. Accurately completes as necessary the ordering, pulling and restocking of E-Carts. Verifies and confirms pick lists in the material management system with actual items taken from inventory. Opens and stages stock daily to set par levels, as required in assign area. Assures that patient chargeable items are stickered properly according to departmental policy and procedure. Performs assigned responsibilities within established timeframes.
Supply Chain Clerk Customer Service
Understands and practices principles of confidentiality and security with respect to all forms of information as applicable to patients, employees, guests and hospital systems. Responds to inquiries in a pleasant, helpful and professional manner. Promptly answers phones in a polite, professional and courteous manner. Handles all communications in a polite and courteous manner. Interacts with coworkers, patients, visitors and medical staff in a business‑like, professional and friendly manner.
Mail
Processes inbound US Post Office mail by sorting and placing mail into the appropriate mail boxes. Processes outbound US mail (stamped and mail requiring posting) according to established guidelines and staged by 2pm for pickup by our outside mail vendor for processing and delivery to the US Post Office. Logs inbound and outbound Certified Mail in the appropriate logbook. Stages outbound certified mail for pickup by outside vendor to be processed and delivered to US Post office. Stages inbound certified mail to be signed for by department/recipient. Assures that mail for physicians’ offices and off site facilities are prepared for courier pickup. Ensures stat mailings (received prior to scheduled pick up by outside mail processing vendor) are sent out the same day 100% of the time. Sends X-Rays to Receiving for mailing via UPS. Maintains a clean and orderly work space. Answers Mailroom phone in a polite, professional manner. Trains new employees on Mailroom procedures as needed.
Mail Room Customer Service
Makes suggestions on ways to improve the system. Understands and practices principles of confidentiality and security with respect to all forms of information as applicable to patients, employees, guests and hospital systems. Responds to inquires in a pleasant, helpful and professional manner. Interacts with coworkers, patients, visitors and medical staff in a business‑like, professional and friendly manner.
Performs Other Duties as Required
Attends mandatory in‑services, staff meetings, and actively participates in self‑education. Completes On‑Line CE on time. Completes all required competency assessments on time. Takes initiative to assist co‑workers when needed. Helps to train new employees on MDC procedures as needed. Maintains a clean and well‑organized work environment (i.e. floors are swept, shelves are clean, empty boxes are disposed of, supplies are well organized, etc). Maintains required job knowledge (e.g. licensure and credentials, continuing education etc.). Is crossed trained in other areas of the Materials Distribution department and preforms other department related duties as assigned. Utilizes down time to assist others and/or complete other related job duties. Performs other duties as required.

Knowledge, Skills & Abilities

Heavy Work: Frequent lifting and/or carrying of objects weighing up to 50 lbs with a maximum lifting of 100 lbs.
Ability to work at a fast pace, read and write, and perform various tasks. 2-3 years Inventory handling required, Hospital experience preferred.

Education