Supply and Inventory Specialist

Xxx; Fort Myers (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company is seeking a Supply and Inventory Specialist to manage inventory for fleet mechanics. The role involves purchasing parts, maintaining stock levels, and ensuring optimal inventory control. Ideal candidates will have mechanical knowledge and experience in inventory management, alongside strong organizational and communication skills.

Qualifications

• Six months of experience in mechanical supply or inventory management.
• Valid driver's license with an acceptable driving record.
• Ability to lift 80 pounds.

Responsibilities

• Issues parts and supplies to fleet mechanics.
• Organizes and maintains stock room and inventory.
• Performs weekly cycle counts and conducts physical inventory audits.

Skills

Attention to detail

Organizational skills

Communication skills

Mechanical knowledge

Computer skills

Education

High School Diploma or GED

Tools

Microsoft Office

Bar code scanners

Job description

The Supply and Inventory Specialist performs a variety of continuing inventory management tasks requiring analytical judgment and procedural and technical skills. The individual is responsible for researching and purchasing parts and supplies for the fleet mechanics. In addition, they will make certain that inventory levels are optimal, working with vendors to ensure necessary parts are readily available, ensuring inventory control programs are strictly adhered to, and the parts rooms are maintained to department standards.

The ideal candidate has a background in accurate and efficient record-keeping and verification of inventory changes, including a broad knowledge of typical inventory processes and procedures in the automotive, light to heavy truck, or heavy equipment industry. Must have a strong understanding of the relationship between inventory transactions and balances and their impact on the financial records, a general understanding of how automotive, light to heavy truck or heavy equipment, and their essential components work. We are looking for someone self-motivated and hands-on, has attention to detail and accuracy in the performance of documentation and data preparation, dynamic ability to get things done, but can get along with, and gain the respect of, a wide variety of people, work well in a fast paced environment and work well under pressure.

• Parts Issuance: Issues parts and supplies to fleet mechanics and county employees; creates work order documents; manually pre-picks stock items from multi-level racking, in advance of issuance to mechanics; completes all necessary paperwork and computer work orders for parts and supplies issued.
• Coordination: Follows up with fleet mechanics to ensure minimal downtime due to parts and supply needs, and delivery schedules are met.
• Inventory Management: Organizes and maintains stock room and inventory to include housekeeping and security; maintains labeling system on each stock item; manually stocks inventory shelving with stock items received or returned to ensure parts are put into bins and are properly numbered. Verify incoming shipments for appropriate quantity and quality.
• Work Order Review: Adds parts and supplies to work orders, reviews work orders for completeness and accuracy by paper and computer database system.
• Invoice Monitoring: Monitors all invoices and credits for accurate pricing, including warranty items.
• Research: Uses parts manuals and various resources to research specialty items for vehicles, heavy-duty trucks, and off-road equipment.
• Vendor Trips: Makes necessary trips to vendors to pick up and drop off parts and supplies.
• Inventory Audits: Performs weekly cycle counts and conducts physical inventory audits.
• Clerical Tasks: Performs a variety of general clerical duties, including data entry and maintaining files and records.
• Stock Room Cleanliness: Maintains cleanliness and organization of the stock room; performs routine housekeeping duties in the parts room, shop, and work area.
• Cleanliness: Performs routine janitorial duties; i.e., trash removal, restroom cleaning, floor sweeping, mopping, dusting, supply replenishment.
• Shop Support: May assist in other areas of the vehicle maintenance shop as needed.
• Other Duties: Performs additional tasks as required by the manager or supervisor.

Education and Experience:

• Requires any combination of education and experience equivalent to graduation from High School or GED and six months of experience in mechanical supply or inventory management, including tasks such as selecting, purchasing, storing, and issuing mechanical equipment, parts, and related supplies.

Driver's License:

• Possession of a valid driver's license with an acceptable driving record is required.

• Mechanical knowledge of vehicle or heavy equipment parts, maintenance, and repairs is necessary to be able to understand the technician’s needs.
• Ability to effectively utilize parts manuals and manufacturers' build sheets.
• Strong computer skills, including Microsoft Office, email, and the Internet.
• Strong oral and written communication skills.
• Attention to detail and high level of accuracy.
• Effective organizational and time management skills.
• Self-motivated; capable of working independently
• Excellent interpersonal skills.
• Ability to work one-on-one with individuals, both in-person and over the phone.
• Operate bar code scanners.
• Highly organized and able to multitask and deal with frequent interruptions.
• Ability to work well under pressure.
• Ability to lift 80 pounds.
• Workdays and hours are Monday through Friday, 11:00 a.m. to 8:00 p.m., and rotational Saturdays. Must be able to work evenings, weekends, holidays, and overtime as needed. Must be able to work flexible hours in emergency situations.