Supervisory Supply Technician

U.S. Department of Veterans Affairs; San Diego (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

U.S. Department of Veterans Affairs in San Diego, CA seeks a Supervisory Supply Technician (Medical) for the Medical Supply Distribution area of Logistics Service.

You will supervise receipt, storage and distribution of supplies for clinical and administrative services across the medical center. The position requires coordinating staff, directing daily operations, and resolving logistics issues to ensure timely delivery and accurate inventory management.

Qualifications

• Specialized experience includes planning and coordinating work, setting priorities, overseeing receipt and distribution of supplies for a complex medical center.
• Experience with inventory management, stock rotation, and expiration date monitoring.
• Training new employees and providing guidance on local processes and procedures.

Responsibilities

• Direct, supervise and manage the primary inventory point receiving, storing and issuing supplies and materials for clinical and administrative areas.
• Plan work for subordinates, set short-term priorities and prepare schedules.
• Oversee receipt, storage, distribution and inventory control of supplies; monitor stock levels and deadlines.
• Interact with vendors, contract staff and clinical personnel to implement policy changes and logistics improvements.

Skills

Technical Competence

Managing Human Resources

Customer Service

Technology Application

Reasoning

Job description

Summary

This Position is for the Medical Supply Distribution (MSD) area of the Logistics service in a Veteran Affairs Health Care System (VAHS) San Diego - CA.

Summary

This Position is for the Medical Supply Distribution (MSD) area of the Logistics service in a Veteran Affairs Health Care System (VAHS) San Diego - CA.

Qualifications

To meet the minimum qualifications for this position - you must meet the following: One (1) full year of specialized experience equivalent to the GS-6 level in the Federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of the position - and that is typically in or related to the work of this Supervisory Supply Technician (Medical) position. Specialized experience includes: planning and coordinating work to be accomplished by other staff; establishing priorities for a department; overseeing the receipt and distribution of supplies and materials for a complex medical center; maintaining stock at inventory locations; monitors expiration dates; ensure supplies are delivered timely; training new employees and answering questions on local processes and procedures; ensuring proper storage of supplies and materials; resolving problems and providing guidance to others on logistics activities; and making recommendations on improvement of work production and quality of work. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with - understands - and evaluates technical information related to the job; advises others on technical issues. Managing Human Resources: Plans - distributes - coordinates - and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected - utilized - and developed - and that they are treated in a fair and equitable manner. Customer Service: Works and communicates with clients and customers (e.g. any individuals who use or receive the services or products that your work unit provides - including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services. Technology Application: Uses machines - tools - or equipment effectively; uses computers and computer applications/systems to analyze and communicate information in the appropriate format. Reasoning: Identifies rules - principles or relationships that explain facts - data or other information; analyzes information and makes correct inferences or draws accurate conclusions. Your qualifications will be evaluated based on your application materials (e.g. - resume - supporting documents) - your responses on the application questionnaire - and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position: Conflict Management Influencing/Negotiating Manages Resources Partnering Planning and Evaluating Supervisory Situational Judgment Test. Applicants will be required to complete a Supervisory Situational Judgment Test (SSJT) as part of the assessment process for this position. The SSJT evaluates judgment and decision-making skills that align with relevant competencies - organizational values - and best practices. Assessment results may be used as part of the evaluation - ranking and referral process. This is not a timed test - however - the assessment is expected to take approximately 45 minutes or less to complete. The assessment for this application does not include a cut score for a minimum level of required proficiency in these critical general competencies. However - you must answer each item in the assessment. IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Physical Requirements: Work is normally accomplished within a supply office and supply distribution points with the majority of time utilizing the automated inventory system for inventory management - processing orders - distributing supplies - conducting physical inventories in the warehouse and various supply points. Responsible for the storage and distribution of supplies to both primary and secondary inventory points - as well as within the bulk supply areas. This may include movement of stock to assist in counting - storing - rotating - and retrieving items from shelves and cabinets. Physical exertions and demands include standing - walking - bending - stretching - reaching - and pushing/pulling supply carts and lifting supplies up to 50 pounds are required. Works primarily in a supply office and supply distribution points that support the Storage and Distribution of supplies. Multiple interruptions are experience throughout the day resulting from telephone and personal contacts with individuals requiring information - guidance - or problem solving. Protective and special clothing is worn to prevent exposure to dangerous materials; hair covers - shoe covers - and gloves are worn as required when delivering supplies into clean/sterile areas and managing verification of inventory stock levels within the primaries. Physical dispersion of the facility may make it necessary to make deliveries over uneven terrain and/or in adverse weather conditions. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties: This position serves as the Supervisory Supply Technician (Medical) for the Medical Supply Distribution (MSD) areas of Logistics Service within the VA Health Care System
• As a Supervisory Supply Technician - you will ensure that supplies and material are distributed to all areas serviced by Logistics by directing - supervising and managing the primary inventory point that receives - stores and issues supplies and materials for both clinical and administrative service areas of the medical center
• Major duties and responsibilities include: Plans work to be accomplished by subordinates
• sets and adjusts short term priorities - and prepares schedules for completion of work based on priorities
• Advises - counsels and instructs employees on work and administrative manners - such as complaints - grievances - etc.
• Finds and implements ways to eliminate or reduce significant bottlenecks and barriers to production
• Provides guidance and evaluates work involving new - complex or unusual situations and those without clear precedence
• Oversees management and distribution of all supplies and material in the medical center through subordinates who maintain stock - monitor expiration dates and rotating stock - ensure critical supplies are monitored - perform daily inventory - resolve differences in records - distribute items - deliver supplies in a timely manner - and complete specialty cart preparation
• Oversees the receipt of supplies and material into the medical center
• Ensures supplies are unpacked and properly stored in inventory areas
• Analyzes and resolves difficult issues and problems in order to plan effectively and render equitable and reliable decisions
• Conducts market research on all new products and ensures they are recorded in the automated inventory system
• Ensures availability of recurring supply items which are managed and distributed through the computerized inventory management system
• Analyzes management reports in order to manage and control the fund control point limitations and identify trends - correct errors - and resolve problems
• Works with members of the vendor and/or contract community - managers - supervisors and other staff throughout the medical center on Logistics issues
• and Communicates with subordinate staff and other administrative and clinical staff to coordinate and persuade logistics activities on the implementation of policy or procedural changes
• Driver's License Requirement: Incumbent must possess a current - valid state-issued driver's license for this position
• (Please do not submit a copy of your license with your application package
• You will be required to show your valid driver's license at the time of your interview.) Work Schedule: Monday - Friday 8:0 am to 4:30pm - Rotating Schedule Recruitment & Relocation Incentives: Not authorized