Supervisory Medical Support Assistant

US-Department-of-Veterans-Affair; El Paso (TX); On-site; USD 46,000 - 60,000; Full time

Job summary

The Supervisory Medical Support Assistant at the US Department of Veterans Affairs collaborates with Service Chiefs and Supervisors across the health care system, interfacing with VA and Community providers, hospitals, diagnostic and treating facilities, and community-based programs.

The incumbent acts as liaison/expeditor between patients and clinical staff as well as specialty staff and ancillary services, ensuring smooth operations and continuity of care across sites.

Qualifications

• One year of creditable experience equivalent to the next lower grade.
• Proficiency in spoken and written English as per VA requirements.
• Education as stated: high school diploma or equivalent.

Responsibilities

• Act as liaison/expeditor between patients and clinical staff.
• Collaborate with Service Chiefs and Supervisors across the health care system.
• Interface with VA and community providers, hospitals, and other facilities to coordinate care.
• Provide briefing, orientation, and staff development in a patient support setting.
• Assist with budgeting, resource forecasting, and equipment needs.

Skills

Leadership

Customer service

Communication

Training

Education

High School diploma

Job description

The Supervisory Medical Support Assistant is a highly, specialized position and performs multiple duties. The incumbent collaborates with various Service Chiefs and Supervisors across the health care system and interfaces with VA and Community providers, hospitals, diagnostic and treating facilities, and community-based programs. The incumbent will act in the capacity of liaison/expeditor between patients and clinical staff as well as specialty staff and ancillary services.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Education. High School diploma, General Education Development equivalency certificate, or proficiency certificate from State or territorial-level Board of Department of Education.
• English Language Proficiency. MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

Medical Support Assistant, GS-08

Experience

One year of creditable experience equivalent to the next lower grade.

The full performance level of this vacancy is GS-08

Demonstrated Knowledge, Skills, and Abilities

• Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and 13 empowering the team to collaborate and resolve problems within a complex systems environment.
• Ability to provide the full range of administrative and supervisory duties [to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements.
• Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations.
• Ability to provide briefings, orientations, staff development, and training [in a patient support setting].
• Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs.

Preferred Experience

• 2 Years work experience scheduling medical appointments.
• 1 Year work experience auditing appointments scheduled.
• Experience training and orienting Medical Support Assistants.
• 1 Year experience performing competency assessments on schedulers.
• Experience resolving customer complaints.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements

The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.