Supervisory Docketing Technician (Office Automation)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys (DOJ); Chicago (IL); Vor Ort; USD 69.000 - 90.000; Vollzeit

Zusammenfassung

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys (DOJ) in Chicago, IL, seeks a docketing professional for leadership and advanced docketing support.

The role focuses on directing docketing technicians, ensuring high-quality data management, and providing system expertise across the office. You will train staff, maintain automated records, and review case files to determine action paths, with potential occasional travel.

Qualifikationen

• Ability to provide leadership and guidance to subordinate staff.
• Experience using advanced automation techniques to extract legal data from databases.
• Ability to train others on docketing processes and procedures.

Aufgaben

• Planning, organizing, and directing docketing technicians’ activities.
• Approve leave schedule to ensure coverage for peak workloads.
• Serve as procedural and systemic information source for docketing."
• Function as docketing system SME and train others on related processes.
• Maintain and extract data from automated docketing databases and systems.
• Input information into databases and update records.
• Develop and maintain automated records from referral to final disposition.
• Review incoming case files to determine office interest and action.

Kenntnisse

Docketing

Leadership

Training

Data extraction

System expert

Tools

Docketing systems

Jobbeschreibung

Summary

For more information on the Department of Justice and the United States Attorneys’ Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

Learn more about this agency.

Overview

Location: Chicago, IL.

1 vacancy. No matching locations found.

Telework eligible: No.

Remote job: No.

Relocation expenses reimbursed: No.

Salary: $68,999 – $89,703 per year.

Pay scale & grade: GS 9.

Promotion potential: 9.

Work schedule: Full-time.

Travel required: Occasional travel – You may be expected to travel for this position.

Appointment type: Permanent.

Occupations and job series: 0303 Miscellaneous Clerk And Assistant.

Supervisory status: Yes.

Federal service type: This job is in the Competitive Service.

Represented by a union: No.

Drug test: Yes.

Security clearance: Sensitive Compartmented Information.

Position sensitivity and risk: Special-Sensitive (SS)/High Risk.

Background check type: Suitability/Fitness, National security.

Financial disclosure required: No.

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: 27-ILN-13099176-IMP.

Control number: 890803800.

This job is open to:

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency

Current Federal employees in permanent competitive service positions (status candidates) in the U.S. Attorney’s Office for the Northern District of Illinois, plus well-qualified surplus and displaced DOJ employees (CTAP) in the local commuting area. Internal Employees Only.

Duties

If selected for this position, you will be responsible for performing docketing and complex legal report development using computerized case tracking and record-keeping systems for the United States Attorney’s Office, Northern District of Illinois. Typical duties include:

• planning, organizing, and directing the activities of assigned docketing technicians; holding employees responsible for satisfactory completion of work assignments.
• approving leave schedule assuring adequate coverage for peak workloads and traditional holiday vacation time.
• Serving as a source of procedural and systemic information on all aspects of docketing functions;
• Functioning as the docketing system subject matter expert and training other employees on related processes and procedures;
• Maintaining and extracting data from automated docketing databases and systems;
• Inputting information into databases and systems and updating records;
• Developing and maintaining automated records from initial referral to final disposition and case file closure;
• Receiving and reviewing incoming case files and documents; analyzing content to determine the nature of the office’s interest and cause of action.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• If selected, you will be subject to the satisfactory completion of a one year supervisory or managerial probationary period unless this requirement has been met previously.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

To be eligible at the GS-09 level, you must have one full year of specialized experience equivalent to the GS-08 level. Specialized experience includes demonstrating the ability to provide leadership and guidance to subordinate staff; providing training and distributing and monitoring work in progress. Additionally, experience is defined as using advanced automation techniques to extract legal data from automated databases; utilizes legal support processes and court proceedings to review reports and identify recurring errors; conducts periodic case certification reviews; utilizing knowledge of legal terminology, litigation processes and court proceedings to properly docket and identify errors in either input of documents or in the computer record; recommending revision of office procedures to improve the docketing and case management function; assisting with training new employees on the system.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

A recruitment or relocation incentive may be considered as appropriate based on qualifications.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Agency contact information

Isabel Pedroza

[e-mail]

Northern District of Illinois

219 S. Dearborn Street, 5th Floor

Chicago, IL 60604

US

Next steps

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.

Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request