Administrative Services Specialist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys (DOJ); Madison (WI); Presencial; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys (DOJ) in Madison, Wisconsin, is seeking a dedicated Administrative Service Specialist.

You will provide a range of administrative support to the United States Attorney’s Office for the Western District of Wisconsin, handling obligations, procurement, and budget tasks. Responsibilities include monitoring expenditures, processing purchases, and managing space and office furnishings, with growth in complexity as you gain

Formación

• Specialized Experience: One full year of specialized experience equivalent to the GS-5 level in reviewing and processing invoices/bill of goods and providing admin support in space management, purchasing, security, or related areas.
• Education: One full year of progressively higher-level graduate education leading to a degree.
• Combining Education and Experience: combinations may meet requirements.
• Superior Academic Achievement: criteria described for GS-7 level.

Responsabilidades

• Monitor and track obligations and expenditures for the district.
• Make purchases within delegated monetary authority.
• Administer contracting and procurement activities.
• Prepare budget reports.
• Perform minor maintenance duties and oversee building facility projects.
• Project and analyze space and office furnishing needs.

Conocimientos

Invoice processing

Office automation

Purchasing

Budget reports

Educación

Graduate education leading to degree

Herramientas

Microsoft Office

Descripción del empleo

Summary

For more information on the Department of Justice and the United States Attorneys’ Offices, visit http://www.justice.gov/usao/

As needed, additional positions may be filled using this announcement.

This position is also being announced to All U.S. Citizens and Nationals under 27-WIW-13100269-DE

Overview

Help

Accepting applications

Location

2 vacancies in the following location:

Madison, WI

No matching locations found.

Work site options

Full-time

Travel Required: Occasional travel – You may be expected to travel for this position.

Appointment type: Permanent

Occupations and job series: 0301 Miscellaneous Administration And Program

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: No

Drug test: Yes

Security clearance: Not Required

Position sensitivity and risk: High Risk (HR)

Background check type: Suitability/Fitness

Financial disclosure required: No

Announcement number: 27-WIW-13100268-MS

Control number: 891228200

Federal employees – Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Land and base management

Current or former employees of a base management agency.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference.

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Individuals with disabilities

Individuals who are eligible under Schedule A.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Peace Corps & AmeriCorps Vista

Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.

Special authorities

Individuals eligible under a special authority not listed in another hiring path.

Clarification from the agency

Well-qualified surplus/displaced Federal employees (CTAP/ICTAP) in the local area and current/former Federal employees in permanent competitive service positions (status candidates). VEOA eligibles and those eligible for non-competitive appointment under special hiring authority, e.g., Individuals with Disabilities, Military Spouses, former Overseas employees, VISTA/Peace Corps, some Land Management employees, and certain veterans, e.g., VRA, 30%

This job is also open in another announcement to: The public, Career transition (CTAP, ICTAP, RPL)

Duties

If selected for the Administrative Service Specialist position, you will provide a variety of administrative support services to the United States Attorney’s Office, Western District of Wisconsin. Typical work assignments will include:

• Monitors and tracks obligations and expenditures for the district.
• Making purchases within delegated monetary authority.
• Administer a variety of routine contracting and procurement activities.
• Prepare a variety of budget reports.
• Perform minor maintenance duties and oversee building facility related projects.
• Project and analyze space and office furnishing needs.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

++GS-07:++ To be eligible at the GS-7 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

++Specialized Experience: One full year of specialized experience equivalent to the GS-5 level obtained in either the private or public sector. Specialized experience is defined as experience reviewing and processing invoices/bill of goods; drafting written documents utilizing various office automation software; and providing administrative support functions in areas such as space management, purchasing supplies and equipment, security, internal controls, reproduction services, and/or communication services

OR

Education: 1 (one) full year of progressively higher-level graduate education leading such to a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

OR

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

OR

Superior Academic Achievement : Possess a Bachelor’s Degree or expect to complete the requirements for a Bachelor’s degree within the next 9 months AND possess at least one of the following criteria: (1) Class standing- in the upper third of the graduating class in the college or university. (2) Grade-point average (G.P.A.) – have a grade-point average of 3.0 or higher out of a possible 4.0 (“B” or better) as recorded on official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 (“B+” or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. (3) Election to membership in a national scholastic honor society – Applicants can be considered eligible based on membership in one of the national scholastic honor societies. These honor societies are listed by the Association of College Honor Societies.

++GS-09:++ To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

++Specialized Experience:++ One full year of specialized experience equivalent to the GS-7 level in the Federal Service obtained in either the private or public sector. Specialized experience is defined as experience assisting with monitoring and/or tracking obligations and/or expenditures; providing administrative support functions in areas such as space management, security, internal controls, reproduction services, and/or communication services; purchasing supplies and/or equipment; and drafting written documents utilizing various office automation software.

OR

Education: One of the following types of education: a Master’s Degree or equivalent graduate degree in a related field (e.g., Business, Accounting, etc.) OR 2 full years of progressively higher-level graduate education leading to such a degree OR LL.B. or J.D., if related. Education at the graduate level must be obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

OR

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

++Interagency Career Transition Assistance Plan (ICTAP)-++ The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

++CTAP- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration – Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below. You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links: https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

A recruitment or relocation incentive may be considered as appropriate based on qualifications.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non‑merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non‑career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF‑50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non‑career SES, or Presidential Appointee); Agency; and Beginning and ending dates of appointment.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Open in a new window Learn more about federal benefits.

Review our benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full‑time, part‑time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required documents

Required Documents

To apply for this position, you must provide a complete Application Package, which includes:

– Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).

– Required: Your resume cannot exceed two pages – you will be deemed ineligible and receive no further consideration if your resume exceeds two pages – see USAJOBS for formatting requirements. Include relevant employment history as outlined below for each job:

• Official position title (if Federal, include series/grade),
• Employer name and contact information,
• Start and end dates (for full consideration you must include month, day, and year),
• Indicate full-time or number of hours worked per week if part‑time, and
• A list of duties performed and accomplishments.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

– Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, an official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the “Qualifications” section of this vacancy announcement.

– Required if you are a current or former Federal employee: a recent copy of an SF‑50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF‑50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.

– Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF‑50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.

• Required, if applicable: VEOA documentation In order to verify your Veterans’ Preference entitlement, please submit a copy of the Member Copy 4 of your DD‑214 (Certificate of Release or Discharge from Active Duty); or if you are a current Active Duty member you must submit a certification on appropriate military branch letterhead that indicates: 1) your service dates, 2) expected discharge or release date from active duty with a release/discharge date no later than 120 days from the closing date of this announcement, and 3) the character of service (e.g., Honorable).

• If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments you must submit documentation to support your request, including the Reasonable Accommodation Request Form found at: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

– Current or Former Political Appointees : The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non‑career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF‑50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non‑career SES, or Presidential Appointee); Agency; and Beginning and ending dates of appointment.

Agency contact information

Matthew Lesperance

[phone]

[e-mail]

Western District of Wisconsin

222 West Washington Avenue

Madison, WI 53703

US

Next steps

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.

Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request