Supervisory Administrative Officer

U.S. Department of Veterans Affairs; Long Beach (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

U.S. Department of Veterans Affairs in Long Beach, CA seeks a Business Manager/Supervisory Administrative Officer for the Imaging Healthcare Group.

The role serves as the administrative leader, overseeing HR, budget and finance, program analysis, office support, document control, logistics, and daily operations. You will advise Imaging leadership and supervise administrative staff to ensure efficient services.

Qualifications

• Time-In-Grade requirements for current Federal employees, with SF-50 documentation.
• Specialized Experience: 1 year at or above GS-11 in a medical facility admin role.
• Competencies include Accountability, Customer Service, Decisiveness, Flexibility, Interpersonal Skills, Problem Solving, Resilience.

Responsibilities

• Serve as the administrative leader for the Imaging Healthcare Group, overseeing HR, budget/finance, program analysis, office support, document control, logistics and daily operations.
• Advise Imaging leadership and drive business process improvements to ensure effective administrative services.
• Supervise the Imaging Healthcare Group's administrative staff and coordinate cross-functionally to maintain smooth operations.

Skills

Accountability

Customer Service

Decisiveness

Flexibility

Interpersonal Skills

Problem Solving

Resilience

Job description

The Business Manager/Supervisory Administrative Officer for the Imaging Healthcare Group reports to the Chief of Imaging and serves as the service's administrative leader. The position oversees human resources, budget and finance, program analysis, office support, document control, logistics, and daily operations. The incumbent advises Imaging leadership, improves business processes, ensures effective administrative services, and supervises the Imaging Healthcare Group's administrative staff.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: In addition to meeting time in grade requirements, you must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing administrative functions within the assigned clinical organization e.g., administration, human resources management, budget and/or finance, management and/or program analysis, office support services, document control, logistics, a variety of related administrative matters in support of a medical facility and advising management. You will be rated on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. Manual dexterity is required in operation of a calculator and/or other office machines. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.