Supervisory Acquisition Utilization Specialist

U.S. Department of Veterans Affairs; Cincinnati (OH); On-site; USD 93,000 - 121,000; Full time

Job summary

The Veterans Health Administration, Department of Veterans Affairs in Cincinnati, OH seeks a Supervisory Acquisition Utilization Specialist to oversee procurement and contracting within the Logistics Service at the CVAMC.

Responsibilities include directing procurement, pre- and post-award activities, and supervising a team of Acquisition Utilization Specialists and Purchasing Agents while ensuring compliance with regulations and achieving best-value solutions for healthcare resources.

Qualifications

• Directs multiple units in the Supply Chain Service with procurement duties.
• Supervises Acquisition Utilization Specialists and Purchasing Agents.
• No educational substitution is allowed at this grade level.

Responsibilities

• Render expert contract pre-award and post-award expertise.
• Direct procurement actions and ensure best value and contract sourcing.
• Supervise staff and conduct performance reviews.

Job description

• Department: Department of Veterans Affairs

This position serves as a Supervisory Inventory Management Specialist for the Logistics Service within the Cincinnati, OH VA Medical Center.

Key Responsibilities

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH.

The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division. Duties: The Supervisory Acquisition Utilization Specialist renders expert contract pre-award and post award expertise to all Administrative and Clinical Service lines within the VA Healthcare System (HCS) and supported catchment area.

Serves as a liaison and advisor on contract related services focusing on critical clinical and healthcare services, facility and environmental services, product acquisition and support services; and supervises a minimum of three Acquisition Utilization Specialists and four Purchasing Agents.

Duties include, but may not be limited to the following: Directs, maintains, and carries out management duties involving many separate and distinct phases of operations within the Business and Procurement Planning and Purchasing sector in the Supply Chain Service. Supervises employees from separate but interrelated units and conducts semi-annual and annual performance reviews.

Assists subordinate staff with performance issues as necessary; schedules and grants leave; and monitors overtime usage. Resolves informal complaints and grievances, discusses corrective actions with employees, and recommends appropriate disciplinary and/or adverse action. Plans, coordinates, and evaluates the logistical actions required to support the clinical and administrative mission that the organization provides.

Establishes, expedites, and reviews the micro-purchase orders and consolidation of all procurement packages. Serves as the Approving Official for approving reconciled purchase card transactions; and exercises Ordering Officer Authority in determining best value and contract sourcing. Develops sole source justifications in relation to cost, limited availability or unusual nature.

Negotiates performance requirements among multiple sites and service lines to obtain agreement and standardize enterprise equipment, supply, and/or service requirements. Prepares and processes requisitions and procurement packages to the Network Contracting Activity (NCA) for award for facility wide fund control activities; and interfaces with Fiscal/budget staff to resolve obligation and reconciliation issues.

Furnishes instructions and explanations on new regulations and procedures; and prepares reports, briefs, and contract data for meetings, inspections, audits and in-progress reviews. Coordinates with leadership, staff, and other stakeholders to develop and execute acquisition strategies; and conducts analyses and recommends courses of actions. Monitors the procurement process from pre-award to final delivery of requirements; and ensures compliance with the terms of contracts.

Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications, change orders, supplemental agreements, delivery order processes and all phases of contract administration. Performs other duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Acquisition Utilization Specialist/PD99867S Physical Requirements: Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure Joint Commission and safety requirements are met.

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $93231 - $121203/yr.

What is the application deadline?

Applications close on 2026-11-02.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.