Supervisor – Scheduling

Jobtailor; Fort Myers (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

Jobtailor in Fort Myers, FL seeks an experienced scheduler to manage anesthesia scheduling across multiple campuses. You will maintain daily schedules, coordinate with OR teams, and ensure accurate, timely data entry in QGenda and related tools.

Responsibilities include updating start times, confirming off-site schedules, compiling reports, and planning staffing for current and future needs. Strong attention to detail is essential.

Qualifications

• 2–3 years scheduling experience in a hospital or surgery center.
• Prior anesthesia scheduling exposure is a plus.
• Proficient with MS Excel and Word for data and reporting.

Responsibilities

• Maintain daily schedules and process schedule updates.
• Interact with hospital OR scheduling teams and management.
• Monitor and update anesthetist start times across campuses.
• Confirm off-site schedules are entered into QGenda and remain current.
• Confirm weekly room counts for off-site locations.
• Compile and distribute next-day schedules and reports.
• Prepare weekly off-site location staffing overviews.
• Monitor future staffing needs using vacation, call, and projection data.
• Maintain cross-coverage data and ensure compliance with timelines.

Skills

Scheduling Experience

Medical Terminology

MS Excel

Data Compilation

Report Preparation

Education

Associate’s degree

Bachelor's degree preferred

Tools

QGenda

MS Word

Job description

• Maintain daily schedules and process schedule updates
• Interact with hospital OR scheduling teams and management
• Maintain positive relationships with facilities partnered with USAP
• Produce and maintain anesthetist hours, daily peel-off, and schedules for all campuses and off-site locations
• Recognize time gaps and question time inconsistencies
• Monitor and update anesthetist start times
• Assess schedules, anticipate issues, and communicate with providers
• Confirm off-site schedules are entered into QGenda and remain current
• Confirm weekly room counts for off-site locations
• Compile and distribute next-day schedules
• Prepare weekly off-site location overviews for staffing
• Monitor future staffing needs using vacation, call, and projected-needs data
• Maintain cross-coverage data
• Ensure in-house schedules are completed accurately and on time
• Provide weekly, monthly, or quarterly reports as requested
• Perform other duties as assigned

Requirements

• Associate’s degree required; bachelor's degree preferred
• 2-3 years of hands-on scheduling experience in a hospital/surgery center or high-volume surgery practice, or an equivalent combination of education and experience required
• Previous lead or senior scheduling level experience preferred
• Prior experience in anesthesia scheduling preferred
• Certification in medical terminology is helpful
• Working knowledge of scheduling, general physician practices, hospital operating room workflows, computers, MS Excel, and Word
• Ability to collaborate with physicians, staff members, and external customers
• Strong problem-solving skills
• Strong attention to detail
• Ability to perform the physical requirements, with or without reasonable accommodation
• Candidates residing in California, Hawaii, or Alaska are not hired

Core Competencies

Demonstrates expertise in scheduling within hospital and surgery center environments, with a strong focus on anesthesia scheduling and effective communication with medical staff. Proficient in utilizing scheduling software and maintaining accurate records to support operational efficiency.

Highest-signal resume keywords

• Anesthesia Scheduling
• Scheduling Software Proficiency
• MS Excel
• Problem-Solving Skills
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Scheduling Experience
• Medical Terminology
• Hospital Operating Room Workflows
• Data Compilation
• Report Preparation

Soft Skills

• Collaboration
• Interpersonal Skills

Certifications & Qualifications

• Certification in Medical Terminology

Industry Keywords

• Hospital Scheduling
• Surgery Center
• High-Volume Surgery Practice
• Cross-Coverage Data
• Staffing Needs Monitoring

Tools & Technologies

• QGenda
• MS Word