Supervisor, Scheduling

Versant3; Englewood Cliffs (NJ); Hybrid; USD 75,000 - 110,000; Full time

Job summary

VERSANT Media in Englewood Cliffs, NJ is seeking a skilled Crewing Manager to lead the end-to-end staffing for remote productions. You will source freelance crew, negotiate rates, manage availability, and ensure all roles are filled ahead of events.

You will serve as the primary liaison for Technical and Production Managers, oversee crew sheets and logistics, and coach junior staff while maintaining data integrity in our crewing systems. Hybrid work schedule offered.

Qualifications

• Bachelor's degree or equivalent work experience in a related field.
• Understanding of technical crew roles and union rules.

Responsibilities

• Oversee end-to-end crewing for remote productions, including sourcing, availability checks, rate negotiation, and hiring freelance crew.
• Act as primary contact for Technical Managers, Production Managers, and freelance staff to align staffing needs and production requirements.
• Develop and distribute detailed crew sheets to ensure production readiness.
• Oversee crew logistics communications for cost-efficient travel planning.
• Support scheduling operations and manage last-minute changes, including program updates and location changes.
• Guide junior staff to follow crewing processes and standards.
• Ensure payroll support accuracy across events and resolve discrepancies.
• Utilize internal crewing systems and manage onboarding workflows and data integrity.
• Anticipate operational risks and resolve issues in real time.
• Identify workflow gaps and implement more efficient crewing practices.
• Perform additional duties to support production and operations.

Skills

Crew scheduling

Staff management

Communication

Problem solving

Attention to detail

Independence

Stakeholder management

Microsoft Office

Union rules awareness

Education

Bachelor's degree

Tools

Workforce management systems

Crew management software

Job description

Responsibilities

• Supervise the end-to-end crewing process for remote productions, including sourcing, availability checks, rate negotiation, and hiring of freelance technical personnel to ensure all roles are filled in advance of each event
• Serve as a primary point of contact for Technical Managers, Production Managers, and freelance staff, ensuring alignment on staffing needs and production requirements
• Oversee the development, accuracy, and distribution of detailed crew sheets, ensuring all information is complete and production-ready
• Provide oversight of crew logistics communication, ensuring timely delivery of information for cost-efficient travel planning and execution
• Support day-to-day scheduling operations and proactively manage last-minute changes, including program updates, call-outs, and location changes, minimizing impact to production
• Guide junior staff or coordinators, providing direction and ensuring adherence to established crewing processes and standards
• Ensure accurate and timely payroll support across assigned events, resolving discrepancies as needed
• Utilization of internal crewing systems, including oversight of onboarding workflows and data integrity for new and existing personnel
• Anticipate operational risks and elevate or resolve issues in real time, exercising sound judgment in high-pressure environments
• Drive continuous improvement by identifying workflow gaps and implementing more efficient crewing and scheduling practices
• Perform additional duties as assigned in support of production and operations teams

Basic Qualifications

• Bachelor's degree in a related field or equivalent work experience
• Understanding of the roles of technical crew and union rules

Desired Characteristics

• 3 plus years of experience in broadcasting, production operations, or a related field; sports broadcast experience strongly preferred
• Advanced proficiency in Microsoft Office Suite and related tools; experience with crewing or workforce management systems preferred
• Demonstrated ability to operate with independence and ownership, making decisions in fast-paced, high-pressure environments
• Strong communication and influencing skills, with the ability to partner effectively with Production, Technical, and Operations leadership
• Highly organized and detail-oriented, with the ability to manage multiple productions and competing priorities simultaneously
• Strong problem-solving and decision-making capabilities, with the ability to assess situations quickly and take decisive action
• Proven track record of building and maintaining relationships with freelance crew, vendors, and internal stakeholders
• Proactive, accountable, and solutions-oriented, with a focus on driving outcomes

Eligibility Requirements

• Interested candidate must submit a resume to be considered
• Willingness to work extended hours, weekends and holidays based on event schedule
• Must be willing to work in Englewood Cliff, NJ
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older
• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision. VERSANT Media's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

VERSANT Media is committed to fair and equitable compensation practices. We include a good faith pay range for each position to comply with applicable state and local pay transparency laws and to promote equity across our organization. Actual compensation will be based on factors such as the candidate's skills, qualifications, experience, and location and may include additional forms of compensation and benefits such as health insurance, retirement plans, paid time off, etc.

VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in pla