Supervisor, Scheduling

Versant Media; Englewood Cliffs (NJ); Hybrid; USD 65,000 - 75,000; Full time

Job summary

VERSANT Media in Englewood Cliffs, NJ is seeking a Supervisor, Scheduling to oversee end-to-end crewing for USA Sports productions, including Golf, NASCAR, and WNBA. You will source freelance personnel, negotiate rates, and ensure staffing for events across the USA.

The role requires 3+ years in broadcasting or production operations, strong Microsoft Office skills, and the ability to operate independently in a fast-paced environment.

Qualifications

• Bachelor’s degree in a related field or equivalent work experience.
• Understanding of the roles of technical crew and union rules.
• 3+ years of experience in broadcasting, production operations, or related field; sports broadcast experience preferred.
• Advanced proficiency in Microsoft Office Suite; crewing or workforce systems experience preferred.
• Strong communication, organization, and decision-making abilities.

Responsibilities

• Supervise the end-to-end crewing process for remote productions, including sourcing, availability checks, rate negotiation, and hiring of freelance technical personnel to ensure all roles are filled in advance of each event.
• Serve as a primary point of contact for Technical Managers, Production Managers, and freelance staff, ensuring alignment on staffing needs and production requirements.
• Oversee the development, accuracy, and distribution of detailed crew sheets, ensuring all information is complete and production-ready.
• Provide oversight of crew logistics communication, ensuring timely delivery of information for cost-efficient travel planning and execution.
• Support day-to-day scheduling operations and proactively manage last-minute changes, including program updates, call-outs, and location changes, minimizing impact to production.

Skills

Crew scheduling

Staffing coordination

Communication

Organization

Problem solving

Relationship building

Independence

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Crewing systems

Job description

• Compensation: USD 65000 - USD 75000 - yearly

Company Description

VERSANT (Nasdaq: VSNT) is an industry-changing media and entertainment business and home to trusted brands that shape culture, inform audiences, and build lasting connections. It operates across four core markets: political news and opinion, business news and personal finance, golf, and sports and genre entertainment. These markets are served through a powerful portfolio of iconic and innovative brands, including CNBC, MS NOW, USA Network, Golf Channel, Oxygen, E!, SYFY, and Versant's sports division USA Sports, along with complementary digital assets including Fandango, Rotten Tomatoes, GolfNow and GolfPass.

Job Description

As a Supervisor, Scheduling, you are responsible for working with and supporting all productions across the USA Sports portfolio, including but not limited to Golf, NASCAR, and WNBA.

Responsibilities

• Supervise the end-to-end crewing process for remote productions, including sourcing, availability checks, rate negotiation, and hiring of freelance technical personnel to ensure all roles are filled in advance of each event
• Serve as a primary point of contact for Technical Managers, Production Managers, and freelance staff, ensuring alignment on staffing needs and production requirements
• Oversee the development, accuracy, and distribution of detailed crew sheets, ensuring all information is complete and production-ready
• Provide oversight of crew logistics communication, ensuring timely delivery of information for cost-efficient travel planning and execution
• Support day-to-day scheduling operations and proactively manage last-minute changes, including program updates, call-outs, and location changes, minimizing impact to production
• Guide junior staff or coordinators, providing direction and ensuring adherence to established crewing processes and standards
• Ensure accurate and timely payroll support across assigned events, resolving discrepancies as needed
• Utilization of internal crewing systems, including oversight of onboarding workflows and data integrity for new and existing personnel
• Anticipate operational risks and eliminate or resolve issues in real time, exercising sound judgment in high-pressure environments
• Drive continuous improvement by identifying workflow gaps and implementing more efficient crewing and scheduling practices
• Perform additional duties as assigned in support of production and operations teams

Qualifications

Basic Qualifications

• Bachelor’s degree in a related fieldor equivalent work experience
• Understanding of the roles of technical crew and union rules

Desired Characteristics

• 3 plus years of experience in broadcasting, production operations, or a related field; sports broadcast experience strongly preferred
• Advanced proficiency in Microsoft Office Suite and related tools; experience with crewing or workforce management systems preferred
• Demonstrated ability to operate with independence and ownership, making decisions in fast-paced, high-pressure environments
• Strong communication and influencing skills, with the ability to partner effectively with Production, Technical, and Operations leadership
• Highly organized and detail-oriented, with the ability to manage multiple productions and competing priorities simultaneously
• Strong problem-solving and decision-making capabilities, with the ability to assess situations quickly and take decisive action
• Proven track record of building and maintaining relationships with freelance crew, vendors, and internal stakeholders
• Proactive, accountable, and solutions-oriented, with a focus on driving outcomes

Eligibility Requirements

• Interested candidate must submit a resume to be considered
• Willingness to work extended hours, weekends and holidays based on event schedule
• Must be willing to work in Englewood Cliff, NJ
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision. VERSANT Media's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

VERSANT Media is committed to fair and equitable compensation practices. We include a good faith pay range for each position to comply with applicable state and local pay transparency laws and to promote equity across our organization. Actual compensation will be based on factors such as the candidate's skills, qualifications, experience, and location and may include additional forms of compensation and benefits such as health insurance, retirement plans, paid time off, etc.

VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from VERSANT's Talent Acquisition team will be deemed the sole property of VERSANT. No fee will be paid in the event the candidate is hired by VERSANT as a result of the referral or through other means.

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