Supervisor, Returns & Resolution - REQ # 1524

Mitsubishi Electric Trane US; Suwanee (GA); On-site; USD 58,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Medical, dental, vision insurance

Basic life insurance

Paid vacation

Paid sick leave

Paid holidays

Parental leave

Job summary

Mitsubishi Electric Trane HVAC US LLC in Suwanee, GA is seeking a Supervisor, Returns & Resolutions to lead the Project Returns & Resolutions team and oversee post-order activities such as returns, credits, debits, and freight/OS&D claims.

You will drive process improvements, ensure policy compliance, collaborate with customers, warehouses, logistics, accounting, sales, and supply chain teams, and mentor staff to meet performance goals.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Operations Management, or related field preferred.
• 5+ years of experience in order management, returns, logistics, customer resolutions, or supply chain operations.
• 2+ years of direct people leadership experience.
• Experience managing returns, credits, debits, freight claims, inventory discrepancies, or customer escalations.
• Experience with Lean, Kaizen, or Six Sigma preferred.
• Strong customer service and conflict-resolution skills.
• Strong communications skills, both oral and written.
• Proficient in MS Office Applications (Excel, PowerPoint, Word, Outlook).
• Proven planning, problem-solving, and business logic abilities.
• Team player demonstrating METUS core values including a desire to win together, deliver excellence, drive sustainability, focus on execution and learn continuously.

Responsibilities

• Lead the Returns & Resolutions team and oversee post-order resolution activities.
• Ensure compliance with company policies and financial controls.
• Drive continuous improvement to reduce resolution cycle times and improve customer experience.
• Develop and enforce standard operating procedures for returns and resolution processes.
• Monitor backlogs and aging reports to drive timely closure of open items.
• Coordinate with customers, warehouses, logistics, accounting, sales, and supply chain teams.
• Present performance updates and insights to leadership.
• Mentor staff and manage staffing, workload, and day-to-day operations.

Skills

Leadership

Customer resolution

Project management

MS Office

Education

Bachelor's degree in Business Administration, Supply Chain Management, Operations Management, or related field

Tools

MS Office (Excel, PowerPoint, Word, Outlook)

Job description

Mitsubishi Electric Trane HVAC US LLC is looking for a Supervisor, Returns & Resolutions in Suwanee, Georgia.

POSITION SUMMARY

The Supervisor, Returns and Resolutions is responsible for leading the Project Returns & Resolutions team and overseeing the efficient management of product returns, credits, debits, freight claims, OS&D claims, mis-shipments, and other post-order resolution activities. This role ensures consistent execution of company policies, drives continuous improvement initiatives, and serves as a key liaison between customers, warehouses, logistics, accounting, sales, and supply chain teams.

Essential Functions

• Establish clear performance expectations and conduct regular performance reviews, coaching sessions, and career development planning.
• Manage staffing, workload balancing, vacation approvals, and day-to-day team operations.
• Foster a culture of accountability, customer focus, continuous improvement, and operational excellence.
• Oversee all project returns and resolution activities, including:
  • Return Goods Authorizations (RGA)
  • Credits and Debits
  • Freight Claims
  • OS&D Claims
  • Mis-Shipments
  • Replacements and Reorders
  • Product Quality Escalations
  • Obsolete and Phased-Out Material Requests
  • Ensure cases are resolved accurately, efficiently, and in accordance with established policies and procedures while acting as an escalation point for complex customer issues and high-risk resolution cases.
  • Monitor case backlogs and aging reports to drive timely closure of open items.
  • Ensure compliance with financial controls, inventory requirements, and company policies.
  • Develop, maintain, and enforce standard operating procedures, policies, and work instructions for returns and resolution processes.
  • Assist in continuous improvement initiatives focused on reducing resolution cycle times, eliminating waste, and improving customer experience.
  • Support implementation and sustainment of standardized workflows across all METUS distribution centers.
  • Drive alignment between departments regarding ownership, accountability, and resolution procedures.
  • Facilitate regular operational reviews to address recurring issues, trends, and corrective actions.

• Monitor and report key performance indicators including:
  • Resolution Cycle Time
  • Aged Open Cases
  • Return Volume
  • Credit/Debit Processing Accuracy
  • SLA Adherence
  • Customer Satisfaction Metrics
  • Root Cause Trends
• Prepare and present performance updates, improvement initiatives, and business insights to leadership.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Operations Management, or related field preferred.
• 5+ years of experience in order management, returns, logistics, customer resolutions, or supply chain operations.
• 2+ years of direct people leadership experience.
• Experience managing returns, credits, debits, freight claims, inventory discrepancies, or customer escalations.
• Experience with continuous improvement methodologies such as Lean, Kaizen, or Six Sigma preferred.
• Strong customer service and conflict-resolution skills.
• Strong communications skills, both oral and written.
• Proficient in MS Office Applications (Excel, PowerPoint, Word, Outlook).
• Proven planning, problem-solving, and business logic abilities.
• Team player demonstrating METUS core values including a desire to win together, deliver excellence, drive sustainability, focus on execution and learn continuously.

The base pay range for this position at commencement of employment is expected to be between $58,400 and $80,300/year however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

The total compensation package for this position may also include other elements, including target bonus plans and discretionary awards. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents. Employees will also receive 80 hours of vacation per year, 56 hours of paid sick leave annually, and 13 paid holidays throughout the calendar year, depending on hire date. Employees may also take up to 12 weeks of paid or unpaid [parental/disability/emergency/etc.] leave, if eligible.

About Mitsubishi Electric Trane Hvac Us

• Formed in 2018, Mitsubishi Electric Trane HVAC US (METUS) is a leading provider of ductless and VRF systems in the United States and Latin America. A 50 percent - 50 percent joint venture between Trane Technologies plc and Mitsubishi Electric US, Inc., the company provides innovative products, systems and solutions capable of cooling and heating any application from a home to a large commercial building. METUS is a leading marketer of Zoned Comfort Solutions® and Variable Refrigerant Flow (VRF) air-conditioning and heating technology. Systems sold by the joint venture include a wide variety of technologically advanced products designed to deliver superior efficiency, comfort and control.

The family of brands supported by METUS includes: Mitsubishi Electric Cooling & Heating, Trane® / Mitsubishi Electric and American Standard® Heating & Air Conditioning Mitsubishi Electric. More information is available at www.mitsubishicomfort.com . We offer an excellent compensation and benefits package including 401(K).

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona fide occupational qualification). The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company’s legal duty to furnish information.

To view the EEO is The Law Poster and the supplement, please click here or visit https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal.

Applicants with a disability who need assistance with the application process may contact Human Resources by email at [e-mail] or by calling 714.229.3813.