Supervisor Patient Access

Boys Town; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

Boys Town is seeking a Patient Access Supervisor to lead scheduling, registration, discharge, and posting services across clinic and hospital locations. The role ensures efficient patient flow, staff training, and adherence to regulatory standards in a dynamic healthcare setting.

You will collaborate with clinicians and managers to uphold service excellence, optimize front-end workflows, and maintain top customer service for patients and families served by Boys Town’s network in Omaha and

Qualifications

• Associate degree in business, healthcare, or related field.
• Minimum of 3 years' experience in Physician and/or Hospital front-office setting, including 3rd party payers, customer service, quality assurance, collections, registration and/or admitting.
• Basic Life Support (BLS) certification is required.
• Experience with software applications as they apply to the computerized patient record.

Responsibilities

• Oversees Patient Access and Admitting operations on-site and off-site for clinics and hospitals.
• Responsible for orientation and ongoing training of Patient Access Specialists and clinical Access team members.
• Manages all registration and scheduling functions to maintain high efficiency and customer service standards.
• Collaborates with managers, nursing supervisors, and physician leaders to ensure policy consistency across locations.
• Escalates or resolves customer service issues promptly and professionally.
• Ensures appropriate staffing ratios to handle patient and service demands.
• Leads teamwork to support the organization’s mission and handle crises effectively.
• Oversees interviewing, selection, performance evaluation, and coaching of staff.
• Supervises daily activities, provides coaching and discipline as needed.
• Tracks workflow, staffing, productivity, and quality; implements improvements as needed.
• Ensures compliance with state, federal, and Joint Commission regulations; site readiness.
• Manages timecards, adjusts staffing, and communicates discrepancies.
• Maintains schedules and templates for physicians and services to ensure accuracy.
• Monitors bed census and liaises with bed management and charge nurses.
• Coordinates interpretive services scheduling for patients and families.
• Monitors call lines to ensure timely responses and accurate information.

Skills

Confidentiality

Billing systems

Microsoft Office

Communication

Staff management

Payer knowledge

Project coordination

Medical terminology

Education

Associate degree in healthcare or related field

Tools

Payer software

Job description

Supervises and oversees Patient Access & Admitting scheduling, registration, discharge, point of service collections and posting services performed by Patient Access Specialists across all clinic and hospital-based locations. Develops and maintains working relationships with other departments and leaders to ensure effective Patient Access and Admitting functions are contributing to a most efficient and effective patient workflow resulting in the best possible patient care experience.

SCHEDULE:

Location: Downtown Clinic-555 N 30th St, Omaha, NE.

Hours: Monday-Friday 8a-5p.

MAJOR RESPONSIBILITIES & DUTIES:

• Facilitates and provides direct oversight to Patient Access and Admitting operations both on-site and off-site for BTNRH Clinics and Hospitals.
• Accountable for providing ample orientation and ongoing training of Patient Access Specialists as well as clinical Access team members as needed.
• Oversees all registration and scheduling functions to ensure the highest efficiencies and customer service standards are maintained for all visitors presenting to BTNRH.
• Works closely with manager, nursing supervisor and designated physician leaders and/or clinicians to ensure that operating standards, policies and procedures are consistently interpreted and applied in all BTNRH Clinics and Admitting locations.
• Facilitates the escalation or resolution of customer service issues in a timely and professional manner.
• Ensures adequate staffing ratios at clinic and hospital admitting locations in place to handle various patient and service demands paying close attention to clinic schedules and volume trending.
• Actively fosters excellent teamwork to assist in achieving the mission offering assistance to solving complex problems while responding effectively to crises and unplanned events in a timely and confidential manner.
• Oversees the interviewing, selection, evaluation of performance and coaching of Patient Access Specialists.
• Ensures proper supervision of daily activities of all Patient Access Specialists, providing coaching, mentoring, and discipline as necessary, for optimal performance and an overall positive patient care experience.
• Tracks, trends and analyzes Patient Access front-end workflows, staffing patterns, productivity and quality results implementing changes when appropriate to fix issues, or identifying educational opportunities as they are identified at an individual, site specific or full team level.
• Ensures departmental compliance with State, Federal and The Joint commission regulations and site readiness.
• Manages direct report timecards on a weekly basis, adjusting staffing needs, minimizing overtime situations and consulting employees of discrepancies when identified.
• Performs regular review and maintenance of physician, surgical and planned ancillary service schedules and templates to ensure accuracy, resource availability and timely notification to patients with scheduling changes.
• Monitors daily bed census and serves as a liaison to the bed management team and/or charge nurse to validate bed assignments and readiness for incoming admissions.
• Provides additional oversight to interpretive services ensuring proper mechanisms are in place to schedule and coordinate services as identified needed for patients and families.
• Monitors, reports and makes recommendations to Manager for modifications as needed to incoming call lines ensuring calls are answered in a timely manner, correct information shared and in a professional and courteous manner with resolution reached prior to the end of call or transfer.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to safeguard the privacy of the medical information in the patient record, maintaining strict confidentiality of the patient's medical and financial records.
• Ability to function easily, with a high level of proficiency, in a variety of hospital and clinic patient billing systems and revenue cycle software.
• Proficient use of Microsoft Outlook applications (Outlook, Word and Excel.)
• Ability to communicate clearly and concisely both orally and in writing with all staff, physicians, and patients in all aspects of the job to allow efficiency and promptness for patient care.
• Ability to manage diverse staff and coordinate activities, organizing departmental workloads to comply with deadlines and priorities established by the Manager, Director or other organizations initiatives.
• Knowledge of insurance, 3rd party payers and benefits to accurately communicate expected out of pocket liabilities and non-covered services.
• Ability to coordinate and complete complex projects efficiently, effectively and on time.
• Ability to serve as a positive role model, supporting the mission of the organization.
• Knowledge of medical terminology, abbreviations, anatomy & physiology and diseases.
• Ability to communicate effectively both orally and in writing.

REQUIRED QUALIFICATIONS:

• Associate degree in business, healthcare, or a related field or equivalent combination of education and experience required.
• Minimum of 3 years' experience in Physician and/or Hospital front-office setting, including experience with 3rd party payers, customer service, quality assurance, collections, registration and/or admitting is required.
• Basic Life Support (BLS) certification is required.
• Experience with software applications, as they apply to the computerized patient record required.

PREFERRED QUALIFICATIONS:

• CHAA or CHAM certification preferred.

Other Duties:

This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.

Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT:

• Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up.

Care and respect for others is more than a commitment at Boys Town - it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.