Supervisor, Office Operations - Big Flats Cardiology - Full Time

Guthrie; Town of Big Flats (NY); On-site; USD 32,000 - 49,000; Full time

Job summary

Guthrie Medical Group, P.C. is seeking a supervisory professional to coordinate daily operations across designated offices in New York. You will partner with practice administration, physicians, and clinic staff to ensure efficient workflows and staffing alignment.

The role requires a minimum of three years of related experience (two in supervision) and an Associates Degree preferred, with strong communication and organization skills to drive operational excellence.

Qualifications

• Associates Degree preferred, minimum required by experience.
• At least three years of related experience, two in supervision.
• Strong independent judgement, planning and problem solving.
• Advanced communication and time management skills.

Responsibilities

• Oversee daily operational activities of assigned Guthrie Medical Group offices.
• Collaborate with physicians, staff and leadership to address business needs.
• Plan daily staffing for clinic/office support and assist with long-term staffing needs.
• Participate in recruiting, interviewing and onboarding to ensure continuity.
• Analyze workflow to optimize staff usage, space and productivity.
• Prepare sections for new physicians by identifying staffing and scheduling requirements.
• Engage in clinic committees and projects; support personal development planning.
• Perform other duties as assigned.

Skills

Supervisory experience

Staff scheduling

Communication

Time management

Recruiting support

Education

Associates Degree

Job description

Position Summary

Responsible for daily supervision and coordination of assigned offices within the Guthrie Medical Group, P.C. Works closely with practice administration, section leads, clinic personnel and physicians to ensure effective and efficient operations.

Education, License & Cert

Associates Degree preferred. A minimum of three (3) year’s comparable related experience, of which at least two (2) years has been at the supervisory level, will be considered in lieu of the educational preference.

Experience

This position requires a high level of responsibility for the work of others. Excellent independent judgement, planning, and problem-solving skills are required. Problems are varied and moderately complicated. This position requires advanced communication and time management skills.

Essential Functions

• Supports the Director/ Sr. Director- Practice administration to manage daily operational activities of assigned offices.
• Communicates regularly with physicians, support staff, and leadership to address business needs of sections.
• Responsible for planning the daily staffing for clinic/ office support staff; assists with the long-term planning of staffing and related activities such as leave requests and vacancies.
• Participates in recruiting, interviewing, and other processes of hiring new employees, both internally and externally. Assures continuity in employee orientation program among Sections.
• Individually, and in conjunction with administrative assistance, is responsible for analyzing workflow in each Section to ensure efficient use of staff, space, and productivity.
• Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider-specific requirements.
• Participates in Clinic committees and project teams as appropriate.
• In collaboration with Director, Practice Administration, develops a yearly plan of personal growth and development.
• Carries out other responsibilities as may be necessary.

Other Duties

• Other duties as assigned.

Pay range min $23.52/hr max $35.70/hr