Supervisor of Softball Operations

Purdue University; West Lafayette (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Purdue University is seeking a Supervisor of Softball Operations in West Lafayette to oversee travel, compliance, scheduling, student-managers, ticket lists, and the team calendar. The role entails driving projects from start to finish and coordinating with coaches and staff to ensure smooth operations.

The ideal candidate has a bachelor’s degree and at least two years in sports or higher education administration, with strong communication, leadership, and organizational skills.

Qualifications

• Bachelor’s Degree in Business, Supervision, Sports Administration, Higher Education administration, or related fields.
• Two years of experience in sports administration or higher education administration or related coaching.
• Equivalent combination of education and experience will also be considered.

Responsibilities

• Supervise student managers and work-study students: hire, fire and performance feedback.
• Develop, write, and communicate procedures to ensure an effective flow of information between coaches, support staff and other Athletic operations.
• Assist with identification of future opponents and negotiate game contracts with business office involvement.
• Establish and implement policy regarding complimentary admissions for high school coaches and former student-athletes.
• Schedule and coordinate all away meets, including post-season tournament games and host university contact.
• Develop the master calendar for the Softball program and manage travel logistics and calendar updates.
• Coordinate on-campus recruiting program and ensure compliance with NCAA, Big Ten, and Departmental policies.
• Maintain recruiting database and mailing materials; partner with Athletics Student Services to monitor student-athletes.
• Track eligibility, monitor study tables while traveling, and assist with time-management and organizational skills counseling.
• Analyze expenditures, prepare budget, and present to Head Coach; liaise with Athletic Business Office on budget documentation.
• Coordinate community service events and alumni liaison activities; manage alumni database.

Skills

Communication

Planning & Organization

Policy compliance

Problem solving

Public relations

Oral communication

Written communication

Leadership

Teamwork

Technology literacy

Education

Bachelor's Degree

Tools

Concur

TeamWorks

JumpForward

Job description

Job Title: Supervisor of Softball Operations

City: West Lafayette

Job Description:

Job Summary

Work with the Softball head coach specifically in the areas of team travel, compliance, scheduling practices, student-managers, ticket lists and organization of team calendar. Responsible for seeing projects through from beginning to completion.

What You'll Be Doing:

Supervision:

• Supervise student managers and work-study students: hire, fire and performance feedback.
• Develop, write, and communicate procedures to ensure an effective flow of information between the coaches, support staff and other Athletic operations.

Administrative Support:

• Assist with identification of future opponents and works in conjunction with the business office to negotiate game contracts.
• Establish and implement policy relative to complimentary admissions for high school coaches and former student-athletes.
• Responsible for establishing the schedule and sport requirements for all away meets, including the contacting of the host University to coordinate the activities associated with the visit. This includes all post-season tournament games.
• By meeting with a variety of constituents, this person is responsible for the development of the master calendar for the Softball program.
• Responsible for all travel logistics
• Responsible for calendar updates
• Cultivate relationships with all departments to plan and coordinate events

Recruiting:

• Plan, organize and implement the on-campus recruiting program.
• Interpret and ensure adherence to NCAA, Big Ten, and Departmental policies and procedures. Report and document violations and recommend course of action to Head Coach. Work with compliance director to resolve issues.
• Responsible for recruiting database and coordination of mailing materials

Academic/Student-Athlete Support:

• Partner with Athletics Student Services to identify and monitor student-athletes (S-A).
• Provide S-A's with time-management and organizational skills counseling.
• Monitor study tables while traveling with the team
• Help track eligibility for incoming/transfer/continuing student athletes

Fiscal Management:

• Analyze all Softball expenditures and advise Head Coach on all budget-related issues.
• Prepare annual budget and present to Head Coach
• Review, analyze, and provide Athletic Business Office with all budget-related documentation.

Community Service/Alumni Liaison:

• Coordinate team related community service events.
• Coordinate coach and team appearances throughout the year.
• Coordinate annual alumni event
• Manage alumni database
• Serve as the liaison for the student-development team to coordinate community service activities

About Us:

Purdue Athletics is built on unrivaled pride, unlimited potential, and a sense of shared purpose that unites staff, student-athletes, and the broader community. As part of Purdue’s 150-year legacy, Athletics exemplifies a culture of collaboration, continuous growth, and excellence, where every member is encouraged to strive for success while fostering a positive and supportive environment. Joining Purdue Athletics means joining a team committed to building a better world together—where professional aspirations thrive, innovation is celebrated, and a lasting impact is made on campus and beyond. Read more:Purdue Boilermakers Athletics

What We're Looking For:

Education and Experience:

• Bachelor’s Degree - Business, Supervision, Sports Administration, Higher Education administration, HKS, Liberal Arts or related fields
• Two (2) years of experience in sports administration or Higher Education Administration or related coaching experience
• Prior collegiate student-manager or student-athlete is a plus
• An equivalent combination of education and experience will also be considered

Skills needed:

• Ability to effectively communicate with student-athletes, coaches, administrators, staff, and parents; ability to plan and organize work to meet established deadlines; ability to read, interpret, instruct, and effectively communicate complex rules, regulations, and guidelines.
• Ability to analyze, interpret, communicate, and adhere to University, Big Ten Conference, and NCAA policies, procedures, rules, and regulations.
• Must be able to demonstrate problem-solving, analytical, public relations, and excellent oral and written communication skills.
• Ability to influence and build work relationships among a diverse workforce at all levels.
• Must be able to foster a participative supervisory style that utilizes The Basic Principles and teamwork to successfully guide the work of others.
• Must possess a learning orientation to changing technology affecting business/sport processes.
• Personal computer and related software skills, e.g., word processing, spreadsheet, database, Internet, etc., necessary. Knowledge in Concur, TeamWorks, JumpForward,

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

• Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period

Career Stream

Compensation Information:
Professional 2
Pay Band O001
Job Code#20003604
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE

Purdue University is an equal opportunity/equal access university