Supervisor Medical Office, Anesthesiology, 40 Hours, Days

C340 UMass Memorial Medical Group, Inc.; United States; On-site; USD 56,000 - 101,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health is seeking an experienced Medical Administrative Office Supervisor to lead the administrative team in a large medical practice. This exempt, full-time role supports efficient patient flows, accurate registration, scheduling, and billing operations in a fast-paced environment.

The supervisor will guide staff, maintain records and office systems, and ensure strong customer service and compliance with organizational policies. A.S.

Qualifications

• Five or more years of medical administrative office experience.
• Proficient with common office software; advanced leadership skills.

Responsibilities

• Supervises administrative staff and activities for efficient medical office operations.
• Oversees patient billing-related activities, registration and scheduling.
• Manages medical records, budgeting, and related administrative processes.
• Guides personnel in UMMHC policies and procedures.
• Coordinates with departments to resolve administrative issues.
• Ensures setup and maintenance of office equipment and supplies.
• Leads periodic staff meetings to drive process improvements.

Job description

Exemption Status: Exempt Hiring Range: $56,243.20 - $101,254.40 (based on a full time schedule of 40 hours per week). Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details: Monday through Friday Scheduled Hours: 8:00 - 4:30 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1020 Pain Clinic This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve.

We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Supervises employees and activities for the efficient administration of medical office activities in a large medical practice office. Coordinates a broad range of related functions to include patient billing-related activities, patient registration and scheduling, medical transcription, medical records, budget administration, etc. Ensures and performs administrative support services for a Physician Leader, Group Practice Manager/Physician or similar position.

I. Major Responsibilities:

• 1. Ensures the production of correspondence, transcribed medical reports, memos, etc.
• 2. Ensures efficient patient registration and the scheduling of medical procedures for both inpatients and outpatients. Coordinates with hospital admitting, the O.R., testing centers, pre-admission, etc.
• 3. Ensures that appropriate patient information is gathered at the point of registration, and updated as appropriate, and that physician’s schedules are accurately incorporated.
• 4. Ensures the efficient greeting of patients and visitors. Fosters quality customer service.
• 5. Ensures efficient processes to support billing, to include the preparation, batching, and submission of encounter forms, on-site charge entry processes, the collection of co-payments from patients and daily cash deposit, etc.
• 6. Maintains effective liaison with a variety of staff and management in various departments and functions such as patient accounts, registration, Health Information Management, Information Services, Human Resources, etc. Coordinates the resolution of a variety of administrative issues.
• 7. Ensures the processing of office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.
• 8. Provides guidance to departmental personnel in UMMHC administrative policies and procedures.
• 9. May monitor expenditures against the budget and report significant variances.
• 10. Ensures the efficient set-up, maintenance, filing and retrieval of medical records. Sets up and maintains extremely sensitive, confidential information
• 11. Coordinates basic set up and maintenance of office personal computers and associated equipment. Ensures timely service.
• 12. Ensures adequate inventory of office supplies and the basic maintenance of office equipment. Re-orders and coordinates with Purchasing, vendors, as required. Coordinates efforts for basic facilities maintenance activities.
• 13. Conducts periodic employee meetings, which include feedback on medical office performance, problems and issues to foster process improvements. Provides effective direction, guidance, and leadership over the staff for effective teamwork and motivation. All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education: Required:

• 1. Typically requires an A.S. Degree in Business Administration or equivalent.

Experience/Skill: Required:

• 1. Five or more years of medical administrative office experience, and good leadership skills.
• 2. Typical applications software used: Word processing, spreadsheet, MSDITECH, IDX, etc.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other.

Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.

At UMass Memorial Health, everyone is a caregiver. No matter their responsibilities or title, every employee or "caregiver" fills an important role for our patients and their families every day.

Who is a caregiver? It's not just the person who delivers the care. It's all the people who make it work ... and make it better. Caregivers give everything that helps patients heal, from expertise to extra attention. They give clean, comfortable rooms. Fast, accurate answers. And an easier, less stressful experience. They give warm, reassuring smiles, and helping hands.