Supervisor, Customer Resolution

Freedom Mortgage; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Freedom Mortgage is seeking a Customer Resolution Supervisor to manage high-risk loans and complex customer issues, serving as an SME in loss mitigation options such as FHA, VA, USDA, FNMA, and FMLMC. The role requires handling escalations, regulatory compliance, and a customer-first advocacy approach.

The ideal candidate will lead root cause analyses, work cross-functionally, and maintain service levels while protecting customer information and upholding company policies.

Qualifications

• Deep knowledge of mortgage loss mitigation programs (FHA, VA, USDA, FNMA, FMLMC) and escrow requirements.
• Strong problem-solving and analytical abilities with attention to detail.
• Experience handling high-risk customer issues and escalations.
• Excellent communication and negotiation skills.
• Proficiency with MS Excel and in-house Freedom Mortgage applications to capture customer data.
• Ability to work under pressure and meet deadlines, both independently and with others.

Responsibilities

• Conduct in-depth root cause analyses on high-risk cases to resolve issues.
• Collaborate across departments to ensure proper steps to resolve customer issues.
• Own high-risk/escalated cases and notify leadership of risks and mitigation strategies.
• Answer inbound and make outbound calls, responding to requests within SLAs.
• Provide empathy, deescalate issues, and prevent negative outcomes.
• Follow up with parties to close calls and ensure resolution.
• Ensure compliance with regulatory requirements when interacting with customers.
• Maintain confidentiality of nonpublic information.
• Build customer relationships by listening and resolving complaints quickly and accurately.
• Adhere to company policies and maintain punctual attendance.
• Perform other related duties as assigned.

Skills

Operational knowledge

Problem-solving

Customer handling

Communication

Excel proficiency

In-house applications

Education

High School Degree

Bachelor’s Degree (preferred)

Tools

MS Excel

Freedom Mortgage apps

Job description

Summary

The Customer Resolution Supervisor will be responsible for managing high-risk loans and complex customer issues. This will include addressing customer disputes & concerns and resolving them in a timely manner. The Supervisor must be a Subject Matter Expert (SME) experienced in FHA, VA, USDA, FNMA, and FMLMC loss mitigation options, SPOC and Escrow requirements. Must effectively demonstrate a professional level of competency in servicing state requirements and federal guidelines. The ultimate goal of the Customer Resolution Supervisor is to be an advocate for the customer, resolve customer dispute/concerns quickly and identify underlying root cause issues to reduce customer complaints.

The Customer Resolution Supervisor will be responsible for managing high-risk loans and complex customer issues. This will include addressing customer disputes & concerns and resolving them in a timely manner. The Supervisor must be a Subject Matter Expert (SME) experienced in FHA, VA, USDA, FNMA, and FMLMC loss mitigation options, SPOC and Escrow requirements. Must effectively demonstrate a professional level of competency in servicing state requirements and federal guidelines. The ultimate goal of the Customer Resolution Supervisor is to be an advocate for the customer, resolve customer dispute/concerns quickly and identify underlying root cause issues to reduce customer complaints.

Essential Job Duties and Responsibilities

• Conduct in-dept root cause analyses on High-Risk cases to identify & resolve customer issue(s).
• Work with other lines of business and collaborate across departments to ensure that all necessary steps are taken to resolve customer issues.
• Take full ownership of high-risk and escalated cases to resolve escalated issues, including notifying leadership of potential risks and ways to mitigate future issues.
• Answer inbound, make outbound calls, and respond to customer requests within established timelines to maintain service level expectations and deliver quality service to customers.
• Provide empathy and understanding to customers that call in with issues or complaints. Work to deescalate potential issues and prevent negative outcomes.
• Follow up with all necessary parties to close out calls and to ensure resolution.
• Responsible for assuring all regulatory requirements are met concerning customer interaction by explaining policies and procedures courteously and patiently.
• Maintain confidentiality of customer’s nonpublic information.
• Build customer relationships by actively listening and resolving complaints quickly, efficiently and accurately.
• Comply with all company policies and procedures.
• Maintain regular and punctual attendance.

Other Job Duties and Responsibilities

Performs other related duties as assigned.

Supervisory Responsibilities

This position is an individual contributor with no direct reports but may provide guidance, leadership, or training to others.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Deep operational knowledge
• Strong problem-solving and critical thinking skills, with an attention to detail
• Experience in handling complex customer issues
• Excellent communication & negotiation skills
• Proficiency with software applications and databases with a strong knowledge in Microsoft Excel as well as becoming an equally proficient user of all key related Freedom Mortgage applications that capture all key customer information
• Ability to work under pressure on tight deadlines and work independently, including working well with others in those situations through positive teamwork or collaboration

Education and/or Experience

• High School Degree and Five (5) years of experience or equivalent combination of education and experience.
• Bachelor’s Degree from a Four (4) year College or University or equivalent combination of education and experience and Five (5) to Eight (8) years of experience preferred.

Certificates, Licenses, Registrations

None Required

Work Complexity

Problems and issues faced are difficult and complex, and may require understanding of broader set of issues. Problems typically involve consideration of multiple issues and understanding of the financial/mortgage industry. Problems are typically solved through drawing from prior experience and analysis of issues.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Equal Employment Opportunity

The company is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. The company may change the specific job duties with or without prior notice based on the needs of the organization.