SUPERVISOR, CUSTOMER RELATIONS

NFTA; Buffalo (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The NFTA is seeking a Customer Relations Supervisor to oversee the Customer Relations Center and Call Center operations, including fare collection and Reduced Fare programs. The role requires guiding staff, analyzing data, and ensuring high-quality customer service.

Ideal candidates will have a Bachelor’s degree and at least three years in customer service with supervisory experience, plus strong MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Communications or related field.
• At least three years related experience in customer service, call center, or similar environment.
• Two years related supervisory experience. Proficiency with MS Office (Word, Excel) and experience analyzing data and creating reports.

Responsibilities

• Supervise daily operations of the Customer Relations Center and Call Center to ensure quality customer service.
• Oversee special projects and coordinate with other departments to ensure quality service delivery.
• Interpret policies, ensure compliance, and recommend changes to improve fairness and service.

Skills

Customer service principles

Supervisory experience

Data analysis

Communication skills

Education

Bachelor’s degree in Business Administration, Communications or related field

Tools

MS Word

MS Excel

Job description

WORK OBJECTIVE:

Under the direction of the Customer Relations Manager, this position will be responsible for first line supervision of the Customer Relations Center and Customer Relations Call Center Staff. Oversees daily operation of the Customer Relations Center, Customer Relations Call Center including the fare collection system, Paratransit customer communications, and Reduced Fare.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Assists in the supervision and conduct of daily operations and administration functions of the Customer Relations Center/Customer Relations Call Center to ensure quality customer service.
• Responsible for special projects and provides expertise within a functional area or department that may require knowledge of and interaction with other Authority departments to provide quality service delivery.
• Interprets and ensures compliance with policies and regulations and makes recommendations to Customer Relations Manager for change, if warranted, to ensure that customers are treated fairly.
• Gathers, evaluates, and analyzes data relating to operations, practices, and techniques.
• Responds to and resolves direct and complex customer complaints in a timely, professional manner.
• Answers inquiries via email or other means.
• Supervises and attends community outreach events when needed.
• Assists in administration and implementation of policies.
• Directs Customer Relations Center and Customer Relations Call Center and manages daily operations assuring customer communication is professional and optimum service is provided.
• Directs studies and analyses of functional areas to identify problems and recommend improvements.
• Performs Basic book-keeping and cash handling and supervises agents in these tasks.
• Provides input in the development of Customer Relations policies, strategies, procedures, goals, and objectives.
• Manage subordinate staff to ensure daily work plan is in place such as schedules to ensure adequate coverage during peak periods, special work assignments are done as needed. Develops, and ensures adherence to guidelines and work procedures, reviews work performance and resolves complaints and grievances. Administers discipline; participates in selection activities and recommends new employees for hire.
• Coordinate’s training activities (e.g., determines training needs of employees; designs and conducts training programs; evaluates the effectiveness of training programs to ensure competency of staff).
• Manages passenger account- based fare collection process.
• Supports the Reduced Fare Program.
• Performs administrative duties (approves payroll for employees in absence of the Manager;).
• Provides input on budgeted expenditures for staffing, equipment, space, and printing.
• Collects and processes data to compile statistics.
• Assists in the management of the CAP program.
• Undertakes customer data collection and response including through the automated response IVR (Interactive Voice Response), ACD (Automatic Call Distribution) the Fare Collection System and various telephony and internet customer support. Ensures integrity of data, accuracy, and efficiency of system. Provides Customer Relations Manager with analyses of problem trends and recommendations for corrective action.
• Performs additional duties and tasks as required.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Assists in the supervision and conduct of daily operations and administration functions of the Customer Relations Center/Customer Relations Call Center to ensure quality customer service.
• Responsible for special projects and provides expertise within a functional area or department that may require knowledge of and interaction with other Authority departments to provide quality service delivery.
• Interprets and ensures compliance with policies and regulations and makes recommendations to Customer Relations Manager for change, if warranted, to ensure that customers are treated fairly.
• Gathers, evaluates, and analyzes data relating to operations, practices, and techniques.
• Responds to and resolves direct and complex customer complaints in a timely, professional manner.
• Answers inquiries via email or other means.
• Supervises and attends community outreach events when needed.
• Assists in administration and implementation of policies.
• Directs Customer Relations Center and Customer Relations Call Center and manages daily operations assuring customer communication is professional and optimum service is provided.
• Directs studies and analyses of functional areas to identify problems and recommend improvements.
• Performs Basic book-keeping and cash handling and supervises agents in these tasks.
• Provides input in the development of Customer Relations policies, strategies, procedures, goals, and objectives.
• Manage subordinate staff to ensure daily work plan is in place such as schedules to ensure adequate coverage during peak periods, special work assignments are done as needed. Develops, and ensures adherence to guidelines and work procedures, reviews work performance and resolves complaints and grievances. Administers discipline; participates in selection activities and recommends new employees for hire.
• Coordinate’s training activities (e.g., determines training needs of employees; designs and conducts training programs; evaluates the effectiveness of training programs to ensure competency of staff).
• Manages passenger account- based fare collection process.
• Supports the Reduced Fare Program.
• Performs administrative duties (approves payroll for employees in absence of the Manager;).
• Provides input on budgeted expenditures for staffing, equipment, space, and printing.
• Collects and processes data to compile statistics.
• Assists in the management of the CAP program.
• Undertakes customer data collection and response including through the automated response IVR (Interactive Voice Response), ACD (Automatic Call Distribution) the Fare Collection System and various telephony and internet customer support. Ensures integrity of data, accuracy, and efficiency of system. Provides Customer Relations Manager with analyses of problem trends and recommendations for corrective action.
• Performs additional duties and tasks as required.

KNOWLEDGE, SKILLS and ABILITIES:

In-depth knowledge of customer service principles, ability to quickly learn operations, policies and procedures of the department. Thorough knowledge of the NFTA-Metro transit system and service planning process; ability to assist the public, respond to complaints, and recommend improvements in service. Ability to positively interact with and direct employees, foster a team atmosphere, and supervise, evaluate, mentor and develop subordinates in a professional manner that focuses on performance to achieve department goals. Sound organizational skills, ability to prioritize responsibilities and effectively manage various assignments within time constraints. Ability to assemble and evaluate data, develop performance indicators for key processes, monitor ongoing performance and implement countermeasures where necessary to improve service delivery. Effective oral and written communication skills. Ability to create reports using MS Word and Excel. Effective management skills in order to maximize staff productivity.

KNOWLEDGE, SKILLS and ABILITIES:

In-depth knowledge of customer service principles, ability to quickly learn operations, policies and procedures of the department. Thorough knowledge of the NFTA-Metro transit system and service planning process; ability to assist the public, respond to complaints, and recommend improvements in service. Ability to positively interact with and direct employees, foster a team atmosphere, and supervise, evaluate, mentor and develop subordinates in a professional manner that focuses on performance to achieve department goals. Sound organizational skills, ability to prioritize responsibilities and effectively manage various assignments within time constraints. Ability to assemble and evaluate data, develop performance indicators for key processes, monitor ongoing performance and implement countermeasures where necessary to improve service delivery. Effective oral and written communication skills. Ability to create reports using MS Word and Excel. Effective management skills in order to maximize staff productivity.

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

ENVIRONMENTAL REQUIREMENTS:

Work is performed in office conditions and outside in the community as needed.

ENVIRONMENTAL REQUIREMENTS:

Work is performed in office conditions and outside in the community as needed.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in Business Administration, Communications or related field. At least three years related experience in a customer service, call center, or similar environment required. Two years related supervisory experience required. Must be proficient with MS Office (Word, Excel); must have experience analyzing data and creating reports. Persons with an equivalent combination of education, training, and experience will be considered. Must obtain a passing grade on the required aptitude tests. Tests include Basic Word and Excel.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in Business Administration, Communications or related field. At least three years related experience in a customer service, call center, or similar environment required. Two years related supervisory experience required. Must be proficient with MS Office (Word, Excel); must have experience analyzing data and creating reports. Persons with an equivalent combination of education, training, and experience will be considered. Must obtain a passing grade on the required aptitude tests. Tests include Basic Word and Excel.

OTHER:

The Niagara Frontier Transportation Authority is an Equal Opportunity EmployerAll people with disabilities are encouraged to apply.

OTHER:

The Niagara Frontier Transportation Authority is an Equal Opportunity EmployerAll people with disabilities are encouraged to apply.