SUPERVISOR - COUNTY CLERK

Cameron County; Brownsville (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health and Life Insurance Protection

Sick and Annual Leave

Retirement System

Paid Holidays

Direct deposit payroll

Job summary

Cameron County seeks a Supervisor for the County Clerk Office to oversee administrative support, records management, and process improvements. You will ensure compliance with statutes, supervise staff, and prepare reports for county and state authorities.

The role requires a Bachelor's degree in business/public administration or related field and at least two years of clerical/administrative experience; civil service classification applies and benefits are provided.

Qualifications

• Bachelor's degree as listed; 2 years clerical/admin support experience or equivalent
• Proven ability to supervise, organize work, and ensure compliance with statutes

Responsibilities

• Supervises organization and work distribution to ensure timely execution of duties
• Submits weekly dept. updates to upper management and monthly state reports
• Performs a range of clerical duties supporting daily County Clerk operations
• Drafts correspondence for supervisor's signature and communicates with other departments
• Assists with special projects, community outreach, and state conferences/trainings
• Acts as liaison between supervisors, vendors, and departments to explain policies

Skills

Supervisory experience

Clerical skills

Records management

Education

Bachelor's degree in Business Management/Public Admin/Accounting

Job description

SUPERVISOR - COUNTY CLERK

Salary:112 - $ 39,562.00 Minimum Salary, or as per Compensation Policy Promotional Method.

Purpose of Classification

Performs supervisory work in administrative support of assigned County Clerk department. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine complex clerical support and identify needed corrective actions to resolve discrepancies; answer questions, and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises the organization and work distribution in the areas assigned to ensure that job functions are carried out in a proper and timely manner; implements policies and process and procedures as needed to comply with statutes and office standards.

Submits weekly reports to upper management on any updates on the department and monthly reports are submitted to the state; processes Cash Bonds from each municipality; updates and changes business processes as needed;

Performs a variety of clerical duties to provide support to the daily operations of the County Clerk, including but not limited to financials, state reports, state laws and statutes, as well as other administrative duties.

Drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed; provides administrative assistance to the County Clerk as needed

Assists the County Clerk with a variety of Special Projects or Programs, as well as, organizing community outreach events, and planning and organizing state conferences and staff trainings.

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned County Clerk functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

Bachelor's Degree in Business Management, Public Administration, Accounting or related field; supplemented by two (2) years of experience performing clerical and/or administrative support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Compliance

This is a Civil Service covered position. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.

Physical Ability:

Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements:

Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors:

Essential functions are regularly performed without exposure to adverse environmental conditions.

Benefits:

Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.