Supervisor Coding (Hybrid) - Pediatrics Central Administration

Washington University in St. Louis; St. Louis (MO); On-site; USD 64,000 - 100,000; Full time

Job summary

Washington University in St. Louis is seeking a Coding Supervisor to oversee departmental coding activities and coach coders.

The role ensures accurate documentation, charge capture, and adherence to billing policies under the Manager, Coding and Compliance. The position involves reviewing documentation with physicians, guiding documentation improvements, and participating in audits and performance initiatives across the revenue cycle.

Qualifications

• High school diploma or equivalent or combination of education and/or experience.
• CPC/CCA/CCS certifications or equivalents may be required per role.
• Proficiency with ICD-10 coding and CPT coding; familiarity with CMS documentation and billing rules.
• Working knowledge of PC applications including Excel and PowerPoint.

Responsibilities

• Oversees day-to-day activities of the coding staff and schedules work.
• Monitors coder performance and conducts performance reviews.
• Identifies missing charges and processes for billing.
• Reviews medical records to ensure accurate diagnoses and procedures are captured.
• Meets with physicians to review documentation and secure signatures for services.
• Assists with documentation education and trend analysis.
• Participates in compliance audits and revenue cycle initiatives.
• Collaborates with AR team to improve systems effectiveness.

Skills

ICD-10 Procedure Coding System

Medical Terminology

Education

High school diploma or equivalent

Certified Coding Associate (CCA)

Certified Coding Specialist (CCS)

Certified Professional Coder (CPC)

Tools

Microsoft Excel

Microsoft PowerPoint

PC Applications

Job description

Position Summary

Position has direct responsibility for departmental coding; provides direct supervision to coders; approves time, coordinates vacation/leave requests; provides coaching and audits performance; assists divisions in the process of charge capture, compliance, and adherence to billing practices and policies under the direction of the Manager, Coding and Compliance, and the Director of Revenue Cycle and Financial Analysis.

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Job Description

Primary Duties & Responsibilities:

• Oversees the day-to-day activities of the coding staff, including adherence to policies and procedures and setting work schedule.
• Monitors coder performance and conducts performance reviews for coders in the area of responsibility.
• Identifies missing charges and processes for billing.
• Reviews documentation in the medical record to identify all pertinent facts necessary to select the comprehensive diagnoses and procedures that fully describe the patient’s conditions and treatment.
• Meets with physicians to review documentation, resolve coding and secure signatures on all dates of service for attending and consultation services.
• Assists with efforts to increase physician and administrative awareness of documentation requirements.
• Processes appeals requests.
• Assists Manager, Coding and Compliance in indentifying trends/issues in coding, documentation and reimbursement.
• Participates in activities related to compliance audits and ensures coders are following guidelines for billed services.
• Participates in performance improvement initiatives focused on charge capture, collection and all aspects of the revenue cycle.
• Works closely with AR team and all those involved in the revenue cycle to ensure systems are effective and efficient.
• Works with departmental appeals staff to identify trends and develop solutions.
• Takes action to continuously improve service through all interactions.
• Responds consistently to the needs of internal and external customers; works to identify customer needs and expectations.
• Creates a positive work environment by treating all with dignity and respect.
• Provides clear feedback to staff, clinical providers and others.
• Maintains positive working relationship with staff, clinicians and all internal and external customers.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.

Certified Coding Associate (CCA) - American Health Information Management Association (AHIMA), Certified Coding Specialist (CCS) - American Health Information Management Association (AHIMA), Certified Coding Specialist - Physican based (CCS-P) - American Health Information Management Association (AHIMA), Certified Professional Coder (CPC) - American Academy of Professional Coders (AAPC), Certified Professional Coder - Apprentice (CPC-A) - American Academy of Professional Coders (AAPC), Certified Professional Coder - Hospital (CPC-H) - American Academy of Professional Coders (AAPC), Certified Professional Coder - Hospital Apprentice (CPC-H-A) - American Academy of Professional Coders (AAPC)

Work Experience

No specific work experience is required for this position.

Skills

ICD-10 Procedure Coding System, Microsoft Excel, Microsoft PowerPoint, PC Applications

Driver's License

A driver's license is not required for this position.

More About This Job

• CPC required with knowledge of ICD-10 and CPT coding; knowledge of health care laws, CMS documentation and billing; working knowledge of PC applications, including experience with Excel and PowerPoint.

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Medical Procedures, Medical Terminology

Grade

C12

Salary Range

$64,300.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.