Supervisor- Accounts Payable

Stanford Medicine Children's Health; Menlo Park (CA); On-site; USD 66,000 - 85,000; Full time

Job summary

Stanford Medicine Children's Health in Menlo Park, CA, seeks an Accounts Payable Supervisor to lead AP processing for vendors, ensure accurate invoicing, and prepare financial reports.

The role requires a Bachelor's degree in accounting or related field, four years AP experience, and Workday proficiency; leadership and training experience are preferred. This on-site position emphasizes compliance and collaborative teamwork.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Four years of accounts payable experience.
• Workday experience preferred; leadership experience preferred.
• Knowledge of accounts payable principles and processes.

Responsibilities

• Oversee accounts payable and vendor services processing.
• Maintain records and prepare vouchers and payments.
• Provide training and guidance to staff on AP procedures.
• Ensure compliance with policies, controls and audits.

Skills

Policy interpretation

Budget management

Supervision

Teamwork

Problem solving

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Workday

Job description

Company Description

At Lucile Packard Children’s Hospital Stanford, we know world‑renowned care begins with world‑class caring. That's why we combine advanced technologies and breakthrough discoveries with family‑centered care. It's why we provide our caregivers with continuing education and state‑of‑the‑art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Company Description

At Lucile Packard Children’s Hospital Stanford, we know world‑renowned care begins with world‑class caring. That's why we combine advanced technologies and breakthrough discoveries with family‑centered care. It's why we provide our caregivers with continuing education and state‑of‑the‑art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job ID

LP_00020324-2657684

Job Description

JOB SUMMARY This paragraph summarizes the general nature, level and purpose of the job. Provides overall direction and guidance to the staff processing accounts payable and vendor services including maintaining records of amounts owed, verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment. The Accounts Payable Supervisor prepares financial reports for various agencies and creates new accounting forms as needed. Prepares accounts payable register and other related reports. Provides guidance, coordination and training to staff on accounts payable and purchasing procedures.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

• Assists, guides, and instructs support staff with non‑routine policy interpretations or transaction problems which require resolutions.
• Implements reporting procedures and internal controls for the purpose of maintaining accurate records.
• Maintains various fiscal information, files and records for providing an up‑to‑date reference and audit trail for compliance.
• Participates in establishing departmental policy.
• Performs supervisory functions for the assigned program, section or unit by interviewing and recommending the hiring of new staff members; providing or arranging for training for subordinates; evaluating subordinates' performance; and recommending personnel actions such as promotions, transfers, or disciplinary action to ensure adequate and competent staffing.
• Plans work assignments, evaluates work performed and provides direction and decisions in handling procedural and technical problems. Monitors work outcomes and provide metric data for management.
• Reconciles a variety of accounts and reports for ensuring accuracy.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) for ensuring accuracy and adherence to procedures prior to processing.
• Verifies budgets for the purpose of determining whether there is adequate funding for purchases.

Qualifications

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

Experience

Four (4) years of progressively responsible Accounts Payable experience. Workday Financial experience preferred. Leadership experience preferred.

KNOWLEDGE

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification.

• Ability to interpret, apply and explain rules, regulations, policy and procedures.
• Ability to manage budgets and expenses.
• Ability to manage workflow and/or business cycle productivity.
• Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work.
• Ability to plan, organize, develop tactical plans and sets priorities.
• Ability to solve technical and non‑technical problems.
• Ability to supervise, coach, mentor, train, and evaluate work results.
• Ability to work effectively through and with others.
• Knowledge of accounts payable principles and practices.
• Knowledge of computer systems and software used in functional area.
• Knowledge of financial transaction flows, including system interfaces.
• Knowledge of local, state and federal regulatory requirement related to the functional area.
• Experience with ERP systems such as Workday or similar.

Physical Requirements

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Information

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (Hourly): $48.02 to $62.43

Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.