Supervisor Access Services

Baylor Scott & White Health; Grapevine (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) savings plan with matching

Tuition Reimbursement

PTO accrual beginning Day 1

Job summary

Baylor Scott & White Health is hiring a Supervisor of Access Services to ensure efficient operations and enhance customer service quality. The role involves supervising the Access Services unit's daily activities, ensuring staff adherence to performance goals, and providing necessary training and coaching to team members.

This position requires a strong knowledge of insurance terms, exemplary communication skills, and the ability to maintain professionalism in stressful situations, all while contributing to a positive work environment.

Qualifications

• Requires knowledge of governmental and commercial payers.
• Demonstrated ability to work autonomously.
• Must exhibit high empathy and communicate well with patients.

Responsibilities

• Supervise daily activities of Access Services unit.
• Monitor performance and improve quality of operations.
• Provide coaching, training, and feedback to team members.

Skills

Knowledge of general insurance terms

Proficient typing and keyboarding skills

Problem-solving abilities

Excellent listening and communication skills

Customer service skills

Education

Associate's degree or 2 years of work experience

Tools

Microsoft Office

Job description

Job Summary

The Supervisor of Access Services ensures efficient operations and customer service quality for the Access Services unit. This position serves as a resource to access and non-access staff regarding revenue cycle operations.

Essential Functions

• Supervises daily activities of an assigned Access Services unit. Prepares and directs schedules to ensure appropriate staffing 24-7. Monitors attendance of team members and schedules breaks and shifts as necessary. Accountable for overseeing daily operations and workflows. Ensures customer and department satisfaction. Ensures timely follow-up and escalation recovery is performed.
• Monitors all outbound and inbound team activities according to performance goals. Improves quality by evaluating processes and recommending changes.
• Coordinates and enforces system policies, procedures, and productivity standards. Performs routine call quality reviews on recorded or live calls. Follows established procedures. Performs account research to assist with system-level initiatives or requests. Examples include customer complaints, incorrect estimates, and administrative write-offs. Immediately reports any performance, productivity, and behavioral issues regarding staff to management for review.
• Monitors financial performance by ensuring financial conversations and collection attempts. Assists Access Services Director and Manager with adjusting staff to volumes.
• Motivates and mentors team members to maintain a positive work environment. Creates and implements goals, action plans, and incentives to drive production results.
• Performs call monitoring, coaching, training, feedback and disciplining. Coaches, counsels and motivates employees.
• Serves as a role model for staff in maintaining effective communication. This includes communication with employees, patients, guests, insurance companies, employers, doctors, and hospital personnel.
• Acts as an information source to ensure resolution of customer inquiries and complaints. Handles escalations on an as needed basis.
• Administers and handles escalation requests for system and Revenue Cycle policies. These include Cash Handling, Financial Assistance, Point of Service, Out of Network, Limited Plan, and Outpatient Valid Orders.
• Participates in the hiring process and manages performance, recognition, and disciplinary actions. Assists with interviewing applicants, hiring, and performance reviews.

Key Success Factors

• Requires knowledge of general insurance terms, including governmental and commercial payers. Requires basic knowledge of medical and coding terms.
• Proficient typing and keyboarding skills. Basic computer skills and Microsoft Office.
• Demonstrated ability to work autonomously.
• Proven written and verbal communication skills.
• Works unsupervised and self-starter.
• Proven ability to problem-solve, perform critical thinking.
• Requires excellent listening and communication skills, and professional telephone etiquette.
• Maintain a professional demeanor in stressful and emotional environments. This includes crime, behavioral health, suffering patients, and life or death situations.
• Must exhibit high empathy and communicate well with patients and families during trauma. Demonstrate exceptional customer service skills.
• Ability to maintain patient confidentiality in accordance with HIPAA guidelines.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Qualifications

• Education – Associate's or 2 years of work experience above the minimum qualification
• Experience – 2 Years of Experience