Supervising Project Coord

Fluor Corporation; Sacramento (CA); On-site; USD 53,000 - 98,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with company match

Paid time off and paid sick leave

Job summary

Fluor Corporation in the United States is seeking a Project Coordinator to provide high-level administrative support to the Planning and Engineering Office within the CAHSR program. The role requires strong organizational skills, confidentiality, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate will demonstrate excellent communication, adaptability, and collaboration across teams, with a focus on travel coordination, expense reporting,

Qualifications

• Combination of education and directly related experience equal to ten (10) years.
• Ability to communicate effectively with audiences that include management, coworkers, clients, vendors, contractors, and visitors.
• Ability to attend to detail and work in a time-conscious and time-effective manner.

Responsibilities

• Prepare and track Travel Request Forms, and Travel Expense Claims.
• Compiling Travel Details, Booking Coordination, Revisions.
• Complete Expense Reports for Task 10.
• PRF Forms: Requisition Forms, Compiling Candidate Information, Tracking Package completion, Approval Changes.
• Scheduling Candidate Interviews.
• Filling, printing, calendaring, coordination, document quality control, other admin tasks.
• Lead complex and diverse administrative assignments from conception to completion.
• Support other administrative staff as the project grows.
• Coordinate conferences/events including room reservations, logistics, A/V, meals, and materials.

Skills

Communication

Detail-oriented

Time management

Tools

Microsoft Outlook

Teams

Microsoft Word

PowerPoint

SharePoint

Microsoft Excel

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in.

Job Description

The Project Coordinator will provide high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program. This role requires a highly organized and resourceful individual with strong administrative skills and the ability to prioritize tasks in a fast-paced environment. The ideal candidate will demonstrate adaptability to change, excellent verbal and written communication skills, and a collaborative mindset. Team building, professionalism, and strict confidentiality are essential, as is the ability to manage multiple responsibilities efficiently.

Position Responsibilities

• Prepare and track Travel Request Forms, and Travel Expense Claims
• Compiling Travel Details, Booking Coordination, Revisions
• Complete Expense Reports for Task 10
• PRF Forms: Requisition Forms, Compiling Candidate Information, Tracking Package completion, Approval Changes:
  • PRF - Track each step of PRF process
  • Requisition Forms - Track all submitted Requisition Forms for available positions
  • Onboarding - projected start date and actual start date
  • Offboarding - update all offboarding activities
  • Scheduling Candidate Interviews
• Filling, printing, calendaring, coordination, document quality control, other admin tasks
• Lead complex and diverse administrative assignments seeing them from conception to completion
• Support other administrative support staff as project continues to grow in size and scope
• Coordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
• Provide assistance with change management process and tracking
• Meets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action items
• Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed
• Interacts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groups
• Anticipate business needs, be proactive, troubleshoot problems and take initiative
• Manages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetings
• Ensure that project correspondence and documentation are handled according to a prescribed format
• Other related duties may be assigned

Basic Job Requirements

• A combination of education and directly related experience equal to ten (10) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Strong proficiency and knowledge of computer software, including Microsoft Outlook, Teams Microsoft Word, PowerPoint, SharePoint and Microsoft Excel
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Preferred Qualifications

• Experience composing and preparing correspondence and reports
• Demonstrated excellent verbal and written communication skills, and experience
• Experience managing multiple and changing demands, details, and deadlines

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $52,500.00 - $97,500.00