Project Assistant (CHSR)

Fluor; Fresno (CA); Hybrid; USD 53,000 - 98,000; Full time

Job summary

Fluor Corporation is seeking a seasoned administrative professional to support senior leadership within the CAHSR office. The role focuses on handling high-level scheduling, document preparation, and complex coordination with executives and external partners.

The candidate should demonstrate meticulous attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced government-related environment.

Qualifications

• Ten years of combined education and directly related experience, per location requirements.
• Proven ability to communicate effectively with executives, managers, clients, and stakeholders.
• Proficient in MS Office and standard professional software for reporting and scheduling.

Responsibilities

• Provide direct senior-level administrative support to Supervisory positions.
• Review emails and attachments, summarize actions and identify key decisions.
• Manage scheduling, meeting coordination, and logistics for internal/external meetings.
• Maintain organized digital and physical files for quick access to documents.
• Exercise judgment with confidential information and prioritizing deadlines.
• Draft, edit, and format reports, memos, and presentations as needed.
• Act as a liaison between engineers, departments, consultants, and stakeholders.
• Identify process improvements to streamline administrative workflows.
• Support related duties to ensure smooth office operations.

Skills

Communication skills

Attention to detail

Time management

Independent problem solving

Education

Bachelor’s degree and six years of related experience

Administrative Certifications (e.g., CAP, PMP)

Tools

Microsoft Office Suite

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

Under the direction of the Senior Leadership (Principal Transportation Engineers and Chief Executive Assistant), this role provides high-level administrative and analytical support within the Contract Administration Office for the California High-Speed Rail Authority (CAHSR). This position is responsible for managing key administrative functions, assisting in meeting coordination, and supporting contract-related processes with accuracy, discretion, and critical thinking. The ideal candidate will thrive in a fast-paced environment and possess a high degree of professionalism, attention to detail, and independent problem-solving capabilities.

Position Responsibilities

• Provide direct senior-level administrative support to the supervisory positions to include Principal Transportation Engineers and Chief Executive Administrators.
• Review and analyze emails and related attachments, offering concise summaries and identifying key action items or decision points
• Manage scheduling, meeting coordination, and logistical planning, including attendance at internal and external meetings
• Maintain organized digital and physical files to ensure seamless access to key documents and information
• Exercise independent judgment in handling confidential information and prioritizing competing deadlines
• Draft, edit, and format reports, memos, and presentations as needed
• Serve as a point of contact between the Principal Transportation Engineer and other departments, consultants, or stakeholders
• Identify process efficiencies and provide recommendations to improve administrative workflows
• Support other related duties as assigned to ensure smooth functioning of the office
• Other related duties may be assigned

Basic Job Requirements

• A combination of education and directly related experience equal to ten (10) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Proven experience providing executive or senior-level administrative support
• Exceptional attention to detail and strong organizational skills
• Demonstrated ability to review, interpret, and synthesize information from complex written materials
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Team, SharePoint)
• Ability to work a hybrid schedule requiring 3 days in office and 2 days remote

Preferred Qualifications

• Bachelor’s degree and six (6) years of related experience
• Experience supporting the Engineering or Construction projects
• Experience supporting public sector executives or working within a government agency is highly desirable
• Familiarity with high level executive scheduling, professional written and verbal communication
• Administrative Certifications (e.g., CAP, PMP)

Equal Opportunity Statement

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates

Must be authorized to work in the country where the position is located.

Salary Range

Salary Range: $52,500.00 - $97,500.00