Supervising Legal Secretary

Monterey County, CA; Salinas (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

Monterey County is hiring a Supervising Legal Secretary to oversee the clerical support staff and ensure effective operations within the District Attorney's Office. The candidate will manage performance, assist in legal procedures, and maintain office standards, making it ideal for someone with a strong background in legal office environments.

Benefits

Excellent benefits package

Flexible schedule

Opportunities for career development

Qualifications

• Experience in a legal office with supervisory responsibilities.
• Knowledge of criminal court procedures.
• Ability to operate office equipment and maintain confidentiality.

Responsibilities

• Supervises and coordinates clerical support staff activities.
• Conducts performance appraisals and resolves staff issues.
• Develops clerical procedures and gathers operational data.

Skills

Supervision

Legal terminology

Communication

Confidentiality

Problem solving

Education

Experience as Senior Legal Secretary

Three years of clerical experience

Valid California Class C driver's license

Job description

Final Filling Date : 6 / 8 / 2025 Exam # : 25 / 80B24 / 05SA Supervising Legal Secretary Monthly Salary Range : $5,412 - $7,392 TheDistrict Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

• Supervises, organizes, coordinates, assigns and monitors the day-to-day activities of a clerical support staff in a large section or geographical location.
• Conducts formal employee counseling and performance appraisals; documents work performance and recommends disciplinary action and merit increases; processes grievances at the first line supervisory levels; participates in personnel selection interviews; provides for the training and development of employees.
• Develops and implements clerical procedures and assists in the development and implementation of policies.
• Resolves difficult, technical problems or complex, sensitive issues and serves as a resource for assigned clerical staff; interprets clerical policy and procedures.
• Coordinate work with other sections and offices, as needed; coordinates clerical procedures and workflow with attorneys.
• Gathers data and prepares reports relative to the operation of the section. To view the complete classification description, please visit the County of Monterey website : Supervising Legal Secretary THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities : Thorough knowledge of :
• The services, functions and procedures used in legal office work pertaining to criminal court procedure.
• Legal terminology and general legal forms and documents.
• English grammar, spelling, sentence structure, written format and punctuation. Working Knowledge of :
• The principles and practices of supervision, including work planning, organization and prioritizing; planning and adjusting staffing; monitoring and evaluating effectiveness; documenting work performance. Skill and Ability to :
• Plan, train, prioritize, assign, review and evaluate the work of others.
• Plan, coordinate and implement overall work plans to achieve a designated objective.
• Orally communicate in English in order to receive and give directions.
• Communicate effectively, in writing, in order to compose routine correspondence for signature by others.
• Establish and maintain effective work relationships with those contacted through the course of work.
• Exercise tact and good judgment in dealing with people from a variety of socioeconomic and ethnic backgrounds.
• Maintain confidentiality of information.
• Operate a variety of office equipment including typewriters, personal computers, adding machines, telephones, etc. Any combination of training, education and / or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is : Experience : EITHER Three years of progressively responsible clerical experience in a legal office which included leadworker responsibilities. OR Two years of experience in the class of Senior Legal Secretary in the County of Monterey.CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following :
• Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and / or emergency.
• Successfully pass a background check to include Department of Justice (DOJ) fingerprinting. BENEFITS : The County of Monterey offers an excellent benefits package. Please visit our website to view theF-Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES : As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and / or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https : / / www.governmentjobs.com / careers / montereycounty, by Sunday, June 8, 2025, 11 : 59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8 : 00 AM - 5 : 00 PM by contacting : County of Monterey Attn : Stephanie Ahumada, Human Resources Analyst II 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone : [phone] Fax : [phone] The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and / or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include :
• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at [phone], or [e-mail].

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Legal Secretary • Salinas, CA, United States