Summer Intern

The Napa Institute; DuPont (WA); On-site; USD 20,664 - 27,552; Part time

Job summary

The Napa Institute in DuPont, Washington is seeking a highly organized Summer Intern to support the Events team during the Summer Conference and key organizational events. This role provides hands-on experience in event planning, hospitality, logistics, and conference operations in a faith-based nonprofit organization.

The ideal candidate should have strong organizational skills, an interest in event management, and a positive attitude. Responsibilities include assisting with event logistics, supporting guest experience, and providing administrative assistance to the team.

Qualifications

• Interest in event planning, hospitality, nonprofit management, or related fields.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize effectively.

Responsibilities

• Assist with planning and preparation for the Summer Conference.
• Support event logistics, including registration and guest communications.
• Create a welcoming experience for conference attendees.

Skills

Organizational skills

Communication skills

Hospitality

Event planning

Microsoft Office Suite

Education

Current college student or recent graduate

Job description

Position Summary

The Napa Institute seeks a highly organized, enthusiastic, and mission‑driven Summer Intern to support the Events team during the Napa Institute Summer Conference and additional key organizational events. The role offers hands‑on experience in event planning, hospitality, logistics, guest experience, and conference operations within a faith‑based nonprofit environment.

Work Environment

This position is based in the Napa Institute’s Irvine, California office. Travel to Napa Institute events, including the Summer Conference, may be required. Flexibility for occasional evening or weekend hours during major events or conference preparation periods is necessary.

Key Responsibilities

• Conference & Event Support
  • Assist with planning and preparation for the Summer Conference and additional events.
  • Support event logistics including registration materials, guest lists, seating charts, welcome packets, signage, and attendee communications.
  • Help coordinate schedules, speaker logistics, transportation details, and hospitality arrangements.
  • Assist with event set‑up, breakdown, and on‑site execution during conferences and special events.
• Administrative Support
  • Provide administrative assistance to the Events Manager and team.
  • Maintain organized event documents, spreadsheets, and tracking systems.
  • Assist with data entry, RSVP management, and attendee follow‑up communications.
  • Support vendor coordination and inventory management for event materials.
• Guest Experience & Hospitality
  • Create a welcoming and professional experience for conference attendees, speakers, clergy, and guests.
  • Assist with registration check‑in and guest services during events.
  • Support communication efforts to ensure attendees receive timely and accurate information.
• Team Collaboration
  • Work collaboratively with Napa Institute staff, volunteers, interns, and external partners.
  • Assist with special projects and operational needs as assigned.
  • Contribute positively to a mission‑driven team environment focused on excellence and hospitality.

What You Will Bring

• Interest in event planning, hospitality, nonprofit management, ministry, communications, or related fields.
• Strong organizational skills and attention to detail.
• Positive attitude and willingness to learn in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively.
• Professionalism and strong interpersonal skills.
• Ability to work collaboratively with team members, volunteers, and guests.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) preferred.
• Alignment with and respect for the mission and values of the Napa Institute.

Preferred Qualifications

• Current college student or recent graduate.
• Previous internship, volunteer, hospitality, or event experience.
• Passion for faith‑based events, hospitality, and mission‑driven work.

Equal Employment Opportunity

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.