Success Operations Associate

OpenKrill; United States; Remote; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Term & Accidental Insurance

All Purpose Leave: 12 days

Earned Leave: 15 days

Public Holiday: 12 days

Generous Maternity & Paternity Leave

Quarterly Wellness Day

Work From Home Allowance

Job summary

ShipBob is seeking a Success Operations Associate to join the Supply Chain Innovation team. You’ll support B2B merchants, build strong partnerships, and ensure performance standards are met, working with Product, Operations, Implementation, and Merchant Success teams.

The role reports to the Manager, Merchant Success Operations. The position emphasizes documented processes, cross‑functional collaboration, and a drive for operational excellence across high‑volume sites.

Qualifications

• At least 1 year of experience coordinating with multiple departments.
• Strong written and verbal English communication skills.
• Proficient with Word, Excel, and basic Internet navigation.

Responsibilities

• Create and maintain merchant-facing purchase order trackers reflecting PO status.
• Coordinate shipments with operations and transportation to ensure timely pickups.
• Create accurate packing slips, shipping labels, and BOLs per standards.
• Arrange dock appointments and support retailer chargeback processes.
• Escalate urgent issues while maintaining positive merchant experience.
• Follow SOPs and manage retailer TMS routing as required.
• Collaborate with product, operations, implementation, and merchant success teams.
• Support traceability and maintain accurate records for continuous improvement.

Skills

Operations coordination

English communication

Multitasking

Follow instructions

Interpersonal skills

Tools

Word

Excel

Internet navigation

Job description

As a member of the ShipBob Team, you will...

- Grow with an Ownership Mindset: We champion continuous learning and innovation. You'll take on real problems, create tangible solutions, and drive results that move the needle for ShipBob, our merchants, and for your own professional growth. If you're ready to do the most meaningful work of your career, this is the place.

- Collaborate with Peers and Leaders Alike: At ShipBob, leaders are accessible; feedback flows in both directions, and everyone, regardless of their seniority or role, steps up to help when needed. We hold each other to high standards because we trust each other to meet them. That combination of transparency and mutual respect is what makes the work here feel worth doing.

- Experience a High-Performance Culture and Clear Purpose: We are results-driven and clear about what that means: our goals are specific, accountability is shared, and every team member can see how their work connects to our mission. When we hit milestones, we celebrate them together. When we fall short, we learn and move forward.

Shift: 7:30 pm - 4:30 am IST (Indian Standard Time) , to support business in the US.

Location: Remote - India

Role Description:

The Success Operations Associate (SOA) will join ShipBob’s Supply Chain Innovation team responsible for understanding the unique strategic needs of each of our B2B merchants and delivering massive value to help facilitate their growth and success. The SOA will work together with the Operations and Supply Chain Innovation team to support ShipBob’s largest merchants.

The role expectations include building and managing solid partnerships with merchants through white-glove support and also ensure performance standards are met and exceeded. The role also requires you to work in collaboration with Product, Operations, Implementation, Supply Chain Innovation and the Merchant Success teams. This role reports to the Manager, Merchant Success Operations. The backup for this role is the Manager, Merchant Success Operations.

What you’ll do:

• Create and accurately maintain merchant-facing purchase order trackers that reflect current PO status as well as other merchant and retailer specific data.
• Coordinate shipments by communicating with operations, transportation companies/brokers to ensure timely load pickups of purchase orders from the ShipBob fulfillment centers.
• Create accurate and compliant BOLs in accordance with retailer and GS1 standards.
• Manually create/generate retailer packing slips, shipping labels, carton & pallet labels where necessary.
• Arrange dock appointments for outbound shipments.
• Provide retail compliance team with supporting documentation as needed for any retailer chargebacks issued to aid in the dispute process.
• Escalate urgent issues timely, keeping positive merchant experience at the center of all such decisions.
• Submit error-free shipment notices to the retailers.
• Monitor available error reporting tools, troubleshoot defects, and elevate tech issues to appropriate internal teams.
• Follow SOPs for retailer routing processes and management of retailer TMS (transport management system) and ensure timely routing as per guidelines.
• Collaborate with on-site B2B leads to ensure purchase orders shipment windows are adhered to and any site inquiries are resolved immediately.
• Build relationships with Implementation, product and operations teams to ensure a positive business impact.
• Create paid request tickets as necessary to bill for services.
• Attend stand up meetings with high volume B2B sites as necessary to relay defects and drive operational excellence.
• This role includes responsibility for ensuring products are handled, stored, and distributed in a manner that maintains their safety, quality, and legality. Team members are expected to follow all standard operating procedures, report any concerns related to product condition or integrity, support traceability through accurate record-keeping, and contribute to a culture of continuous improvement and product safety awareness.
• Additional duties and responsibilities as assigned by Manager, Success Operations.

What you’ll bring to the table:

• At least 1 year of experience managing operations and backend activities through coordinating with multiple departments.
• Excellent written and verbal English communication skills, including the ability to express oneself with confidence.
• Proficient and accurate with word processing (Word), spreadsheets (Excel) and competent in navigating the Internet (Intermediary skills for Excel).
• Ability to manage multiple tasks at the same time while delivering results.
• Ability to follow instructions and perform tasks.
• Demonstrated ability to communicate effectively through oral, written, and in-person mediums.
• Excellent interpersonal skills necessary to communicate (verbally and intuitively) effectively with both customers and internal personnel.

Perks & Benefits:

• Medical, Term & Accidental Insurance
• All Purpose Leave (casual & sick time): 12 days
• Earned Leave: 15 days
• Public Holiday: 12 days
• Generous Maternity & Paternity Leave
• Quarterly Wellness Day
• Work From Home Allowance

See Our High-Performing Culture >>> Check us out on Instagram (@lifeatshipbob)

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions.

About You:

Building the world’s leading full-stack fulfillment platform is challenging work. The problems we solve are complex, the pace is fast, and the bar is high. That means ShipBob’s environment isn’t the right fit for everyone, and that’s okay. If you are ready to take ownership, push boundaries, and grow alongside a team that genuinely supports each other, we would love to hear from you.

Learn more about our core values and how we perform at a high level in our day-to-day work on our Culture page (https://www.shipbob.com/careers/culture/).

About Us:

ShipBob is a leading global supply chain and fulfillment technology platform designed for SMB and Mid-Market ecommerce merchants to provide them access to best-in-class capabilities and to deliver a delightful shopper experience. Merchants can outsource their entire fulfillment operations, utilize ShipBob’s proprietary warehouse management system for in-house fulfillment, or take advantage of a hybrid solution across ShipBob’s dozens of fulfillment center network in the United States, Canada, United Kingdom, Europe, and Australia. ShipBob is backed by leading investors like Menlo Ventures, Bain Capital Ventures, Hyde Park Venture Partners, and SoftBank Vision Fund 2, and is one of the fastest-growing tech companies headquartered in Chicago.

At ShipBob, every full-time employee gets access to our best-in-class AI and productivity tools from Day 1 at no cost. This isn't a pilot or a perk for select teams. It's standard for everyone. We believe innovation isn't owned by one department. Whether you're in Talent, Operations, Finance, Engineering, or Customer Success, we expect you to ask: how can this be done better, faster, or smarter? These tools are our investment in your ability to find those answers.

Use of AI-Assisted Tools During Recruitment

We may use AI-assisted tools during the recruitment process to support administrative functions such as transcribing interviews, generating summaries or notes, organizing interview feedback, facilitating candidate communications, and helping recruiters identify candidates whose qualifications may align with job requirements. These tools are designed to assist our recruiting team and are not used to make final hiring decisions. Hiring decisions are made by traine