Substitute Secretary/Substitute Clerical Asst. - $17.00 Per Hour

Hillsborough Township Public Schools; Hillsborough Township (NJ); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Substitute Secretary to support the smooth operation of school offices. This role involves a variety of clerical tasks, including managing communications, maintaining records, and ensuring efficient workflow. Ideal candidates will possess strong computer skills and a high school diploma, with an emphasis on effective public relations. Join a collaborative environment where your contributions will help shape the educational experience for students and staff alike. If you are organized, punctual, and ready to make a difference, this opportunity is perfect for you.

Qualifications

• High school diploma required; experience with computer applications is essential.
• Strong typing skills and public relations abilities are important.

Responsibilities

• Provide clerical assistance to the principal and maintain official records.
• Communicate effectively with public, co-workers, and administration.

Skills

Computer Applications

Typing Skills

Public Relations

Education

High School Diploma

Tools

Business Machines

Job description

Substitute Secretary/Substitute Clerical Asst. - $17.00 Per Hour

Hillsborough Township Public Schools | Hillsborough , NJ 08844

Substitute Positions (Non-Certified)/Substitute Secretary

Date Posted

12/1/2023

Location

District

Additional Information: Show/Hide

Hillsborough Township School District

JOB DESCRIPTION

Title

SECRETARY - ELEMENTARY, MIDDLE AND HIGH SCHOOLS

Qualifications

High school diploma. Experience with all computer applications.

Primary Function

To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the school office.

Report Level

Building Principal

Major Duties and Responsibilities

An employee in this class is employed to provide secretarial and clerical assistance to the principal and his staff. The work involves the maintenance of agreed upon records and the preparation of required reports. Although skilled typing is necessary, the taking and transcribing of dictation is minimal and at the option of the principal. The emphasis is on relieving the principal of routine clerical tasks and maintaining effective public relations with parents, teachers, children, and school visitors. Supervision is received from the principal of the school.

• Receives and routes incoming calls and correspondence.
• Maintains official records and accurately completes reports from such records.
• Maintains a well-organized, up-to-date filing system.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Communicates with the public, co-workers, and administration tactfully, professionally, and courteously.
• Completes routine office duties, including processing and routing forms and updating and maintaining files.
• Facilitates materials acquisitions and distribution while maintaining budget records.
• Schedules and confirms appointments, prepares agendas, and handles follow-up activities as necessary.
• Prepares, transcribes, composes, and copies correspondence at the discretion of the supervisor.
• Arranges details of professional conferences, meetings, and workshops.
• Completes tasks in line with supervisor(s)' priorities.
• Maintains smooth, accurate, and efficient workflow.
• Works cooperatively.
• Uses time effectively (own as well as others).
• Develops alternative solutions to problems.
• Maintains office information in a confidential manner as required and appropriate.
• Uses computer to prepare documents accurately, efficiently, and in a timely manner.
• Arrives punctually to work.
• Performs other tasks related to the efficient operation of the curriculum office, as assigned by K-12 district supervisor(s) and/or Assistant Superintendent for Curriculum and Instruction.

Terms of Employment

10 or 12 month position, HEA bargaining unit

Evaluation

Performance of this job will be evaluated annually in accordance with the provisions of the board's policy on evaluation of non-certified personnel.