Substitute Secretary 2025-2026

Southeast Polk Community School District; Altoona (IA); On-site; USD 30,000 - 40,000; Full time

Job summary

Southeast Polk Community School District is seeking a Substitute Secretary to support office operations. Responsibilities include handling communications, managing paperwork, and assisting with various administrative tasks. Ideal candidates will possess strong organizational skills and a High School Diploma or GED. This role offers an opportunity to work in a dynamic educational environment, contributing to the success of students and staff.

Qualifications

• High School Diploma or GED required.
• Associates Degree preferred.
• Effective communication and organizational skills essential.

Responsibilities

• Assist in distribution of office mail.
• Answer phone calls and emails regarding food service payments.
• Process paperwork for students eligible for free and reduced applications.

Skills

Effective oral and written communication skills

Basic bookkeeping skills

Ability to organize and prioritize

Ability to work under pressure

Competency in diverse environments

Education

High School Diploma or GED

Associates Degree in business or education related field

Job description

SOUTHEAST POLK COMMUNITY SCHOOL DISTRICT

Job Description

Job Title:

Substitute Secretary

Qualifications:

Required:

• High School Diploma or GED
• Ability to perform basic bookkeeping skills, mathematical skills, and operate standard office equipment.
• Effective oral and written communication skills.
• Ability to organize, prioritize and function under pressure and deadlines.
• Competency working in a culturally diverse environment or the willingness to acquire these skills.

Desired:

• Associates Degree in business or education related field.
• Previous supervisory experience.

Reports to:

Building Principal or Department Director

Job Goal:

The performance responsibilities below represent key areas of responsibility; specific position requirements will vary depending on the needs of the assigned building.

Performance Responsibilities:

• Assist in distribution of office mail.
• Answer phone calls and emails from students and/or parents regarding food service online payments and/or other account balances.
• Order and bill supplies if requested.
• May sell tickets for activities in auditorium and for assemblies.
• Process paperwork for students eligible for free and reduced applications.
• May be required to record Medicaid billing information at the direction of the director of special education.
• Maintain confidentiality on sensitive information.
• Other duties as assigned

Physical Demands:

• Must be capable of sitting throughout the work day.
• Must present appropriate appearance and personal cleanliness suited to working in close proximity to students and adults.
• Must be able to work with interruptions during a work shift.
• Must be capable of working with students with different personalities, capabilities, and physical and mental limitations.
• Must be capable of working in a noisy environment.
• May be required to stand occasionally throughout the day or during school events.
• Must be capable occasionally of lifting up to 50 pounds to waist level.
• Must be capable occasionally of carrying 25 pounds at waist level for a distance of 100 feet.

Note: The physical demands described above represent real life tasks an employee may need to perform as part of the essential functions of this job. While the frequency may be low, the above stated physical demands may be required during the course of a daily work shift. Tasks that have physical demands that exceed the above stated limits should only be performed with sufficient manpower or material handling equipment.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of Southeast Polk Board Policy.

Terms of Employment:

1. Hours and number of days assigned in coordination with director.

Disclaimer:

The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

It is the policy of the Southeast Polk Community School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), genetic information (for employment), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact, Joseph M. Horton, Deputy Superintendent, Equal Opportunity Coordinator and Title IX Coordinator, Southeast Polk District Office, 8031 NE University Ave., Pleasant Hill, IA 50327, (515)-967-4294, [e-mail]. Inquiries or grievances may also be directed to the Iowa Civil Rights Commission, Des Moines, IA, 50319-0201, [phone]; or the U.S. Department of Education, Region VII Office of Civil Rights, 500 West Madison Street, Suite 1475, Chicago IL 60661.