Substitute School Secretary, Three Rivers Local Schools

Rachel Wixey & Associates; Cleves (OH); On-site; USD 23,000 - 28,000; Part time

Benefits offered by this job

Flexible scheduling

Experience in school administration

Long-term substitute opportunities

SERS enrollment

Minor medical benefits

Job summary

Dedicated School Staffing is seeking organized, friendly, and dependable Substitute School Secretaries to support school office operations when regular staff are absent. This role maintains smooth daily operations, assists students, families, and staff, and keeps the front office welcoming and efficient.

The position offers flexible scheduling, opportunities to gain experience in school administration, and potential pathways to other school-based roles, with SERS enrollment and minor medical

Qualifications

• Must be 18 years of age or older.
• Clean criminal background checks.
• Obtain Ohio ID account & enroll in Ohio rapback program.
• Strong communication and customer service skills.
• Basic computer proficiency (email, word processing, office software).
• Ability to multitask and stay organized in a busy environment.
• Professionalism, reliability, and attention to detail.
• Adherence to the Licensure Code of Professional Conduct for Ohio Educators.

Responsibilities

• Greet and assist students, families, staff, and visitors in a professional and courteous manner.
• Answer phones, direct calls, and relay messages promptly.
• Assist with attendance reporting, student check-ins/outs, and daily office procedures.
• Perform general clerical duties such as filing, copying, data entry, and organizing documents.
• Support staff with scheduling, communication, and distribution of information.
• Maintain confidentiality of student and staff information.
• Follow district policies, safety procedures, and office protocols.
• Provide support during emergencies, drills, or unexpected situations.
• Collaborate with administrators and office staff to ensure smooth school operations.

Skills

Customer service

Communication

Organization

Data entry

Multitasking

Professionalism

Confidentiality handling

Education

High school diploma or equivalent

Tools

Office software

Email

Word processing

Job description

Position Title: Substitute School Secretary

Location: Three Rivers Local Schools / Cleves, OH

Employment Type: As Needed / Part-Time / On-Call

Pay Rate: $17.50/Hour

About the Role

Dedicated School Staffing is seeking organized, friendly, and dependable Substitute School Secretaries to support school office operations when regular staff are absent. This role is essential in maintaining smooth daily operations, assisting students, families, and staff, and ensuring the front office remains a welcoming and efficient hub of the school.

Key Responsibilities

• Greet and assist students, families, staff, and visitors in a professional and courteous manner
• Answer phones, direct calls, and relay messages promptly
• Assist with attendance reporting, student check-ins/outs, and daily office procedures
• Perform general clerical duties such as filing, copying, data entry, and organizing documents
• Support staff with scheduling, communication, and distribution of information
• Maintain confidentiality of student and staff information
• Follow district policies, safety procedures, and office protocols
• Provide support during emergencies, drills, or unexpected situations

• Collaborate with administrators and office staff to ensure smooth school operations

Required Qualifications

• Must be 18 years of age or older
• Clean criminal background checks
• Obtain Ohio ID account & enroll in Ohio rapback program
• Strong communication and customer service skills
• Basic computer proficiency (email, word processing, office software)
• Ability to multitask and stay organized in a busy environment
• Professionalism, reliability, and attention to detail
• Ability to maintain confidentiality and handle sensitive information

• Adherence to theLicensure Code of Professional Conductfor Ohio Educators

Preferred Qualifications

• High school diploma or equivalent
• Previous experience in office administration, customer service, or school settings
• Familiarity with student information systems or office software

• Ability to remain calm and flexible during fast-paced or unexpected situations

What We Offer

• Flexible scheduling
• Opportunities to gain experience in school administration
• Potential pathways to other school-based roles
• Potential for long-term substitute opportunities
• Options for minor medical benefits
• Enrollment in School Employees Retirement System (SERS)

For more information about Dedicated School Staffing, please visit our website: www.dedicatedschoolstaffing.com.