Substitute Administrative Support Services

Lcesc; Ohio; On-site; USD 48,000 - 72,000; Part time

Job summary

Educational Service Center of the Western Reserve is seeking a Substitute Administrative support services professional to provide flexible leadership and administrative support across ESCWR programs and partnering districts. The role may be short- or long-term, with assignments including interim leadership and operational oversight.

The position supports instructional leadership, data-informed decisions, and student services, with duties including staffing, discipline oversight, and policy

Qualifications

• Administrative license (PK-12) or higher is required.
• Strong leadership and supervision experience preferred.
• Ability to analyze data and drive school improvement.

Responsibilities

• Act as building- or district-level administrator during absences.
• Oversee operations, staff supervision, and student services.
• Collaborate with district leadership to align ESCWR programs.
• Ensure compliance with policies and procedures.

Skills

Leadership

Communication

Organization

Budget awareness

Education

Administrative License (PK-12)

Tools

MS Office

Google Workspace

Job description

Frontline Applicant Tracking - Educational Service Center of the Western Reserve

Educational Service Center of the Western Reserve

Substitute Administrative Support Services JobID: 9362

Job Title: Substitute Administrative support services

Reports To: Program Manager

Schedule: Part-time, As-needed options available

The Substitute Administrative support services provides flexible administrative, instructional, and operational leadership support to ESCWR and partnering school districts. This position is designed to ensure continuity of instructional leadership, school operations, and student services during periods of administrative absence, transition, or increased need. The Program Specialist may be assigned to short- or long-term leadership roles, including interim administrative services, within ESCWR programs or contracted school districts.

Work Structure and Flexibility

• Full-time or part-time employment based on district and program needs.
• If part-time, the position will be paid via timesheet; if full-time, the position will be salaried.
• Position requires flexibility in assignment location, schedule, and duration.
• Assignments may be short-term or long-term.
• May include travel to partner school districts within ESCWR's service region.

Essential Duties and Responsibilities. Other duties as assigned by administration.

Administrative Coverage and Leadership

• Serve as acting building-level or district-level administrator during short-term or extended periods.
• Assume delegated authority for instructional leadership, staff supervision, student discipline, and daily operations.
• Provide continuity of leadership to ensure compliance with state, district, and ESCWR requirements.
• Demonstrate the ability to step into leadership roles with minimal transition time.

Instructional and Program Support

• Support curriculum implementation and instructional improvement initiatives
• Assist with staff supervision, mentoring, evaluation, and professional development.
• Support data-informed decision-making and school improvement planning.
• Collaborate with district leadership teams to align services with local priorities.

Operational and Student Services Oversight

• Oversee school operations, including schedules, supervision, safety procedures, and emergency preparedness.
• Support student services functions such as discipline, attendance, behavior interventions, and family engagement.
• Ensure consistent implementation of district and ESCWR policies and procedures.

ESCWR and District Collaboration

• Work collaboratively with ESCWR leadership, district administrators, and school staff.
• Serve as a leadership resource for staff, families, and administration.
• Represent ESCWR in meetings with district leadership, families, and community partners.
• Support special projects and administrative initiatives as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

• Strong organizational, communication, and interpersonal skills.
• Ability to work independently and exercise sound professional judgment.
• Maintains confidentiality; Works with integrity and ethics.
• Speaks clearly and persuasively in positive or negative situations; Writes clearly and informatively.
• Understand the implications of decisions; Work within the approved budget.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/ Experience & Certification: Holds an Administrative Specialist/Principal License equivalent or higher covering PK-12 or K-12 grades from the Ohio Department of Education and Workforce. Experience in student services, instructional leadership, or building-level administration

Language Ability: Ability to read, analyze, and interpret complex documents, including policies, contracts, reports, and regulatory guidance. Ability to respond effectively to sensitive inquiries or complaints from staff, families, administrators, and community stakeholders. Ability to prepare written communications, presentations, and reports that may require original or innovative approaches. Ability to present information clearly and persuasively to senior leadership and governing bodies on complex or controversial topics.

Math Ability: Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations, including budgeting, data analysis, and program planning.

Reasoning Ability: Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions. Ability to exercise sound judgment in a variety of administrative, instructional, and operational contexts.

Supervisory Responsibilities: Supervisory responsibilities are carried out in accordance with ESCWR policies, procedures, and applicable federal and state laws. Responsibilities may include planning, assigning, and directing work; appraising performance; addressing complaints; and resolving problems.

Computer Skills: To perform this job successfully, the individual must have a working knowledge of internet-based research tools and the ability to use virtual meeting platforms and standard office technology effectively.

Work Environment and Physical Demands: The work environment and physical demands described below represent those encountered by an employee while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Exposure to the following situations may range from minimal to moderate, depending on circumstances and unpredictable factors. Accommodations may be available upon request.

• Frequent use of a computer keyboard, monitor, and other office technology.
• Occasional lifting, carrying, or moving of office supplies/equipment up to 20�30 lbs.
• Frequent repetitive hand and finger motions (typing, data entry, filing).
• Duties may require extended periods of sitting, as well as occasional standing, bending, or reaching.
• Duties may require working extended or irregular hours to meet deadlines.
• Occasional interaction with individuals who may be frustrated or emotionally escalated.
• Minimal potential for exposure to adverse weather conditions when traveling between buildings.
• ?Low potential for exposure to blood-borne pathogens or communicable diseases.