Substation Project Assistant

Mitsubishi Electric Power Products, Inc.; Warrendale (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Career development

Profit sharing

Wellness programs

Fitness center access

Job summary

Mitsubishi Electric Power Products, Inc. in Warrendale, PA is seeking a Project Assistant to support our Substation Division with project coordination, material tracking, and documentation management.

This role provides critical support to Project Managers and Engineers, helping with scheduling, BOMs, PO processing, and reporting to ensure on-time, within-budget project execution.

Qualifications

• Associate's degree in business, technical studies, or related field.
• 1–3 years of project coordination or administrative experience.
• Experience with engineering, construction, or utility projects is a plus.

Responsibilities

• Maintain project BOMs and track material requirements.
• Enter and manage purchase orders and monitor status.
• Track material receipts and inventory transactions.
• Perform document control for drawings and specs.
• Coordinate transportation and returns for shipments.
• Support project scheduling and meeting minutes.
• Assist with site inventory tracking and project checklists.
• Prepare project reports and generate status updates.
• Maintain project data and closeout activities.
• Collaborate with project managers, supply chain, and service teams.

Skills

Organization

Time management

Communication

Analytical thinking

Team collaboration

Microsoft Office

Education

Associate's Degree in Business/Technical Studies

Tools

ERP systems

Project management software

Document control systems

Job description

Mitsubishi Electric Power Products, Inc. (MEPPI) is seeking a highly organized and detail-oriented Project Assistant to support our Substation Division. This role provides critical support to Project Managers, Project Engineers, and Service Managers through project coordination, material tracking, documentation management, scheduling support, and administrative activities that contribute to the successful execution of customer projects.

This is an excellent opportunity for an early-career professional looking to grow their experience in project coordination, engineering projects, supply chain support, and project management within the utility and electrical infrastructure industry.

What You’ll Do:

Project Execution & Coordination

• Maintain project Bills of Materials (BOMs) and track material requirements throughout project execution.
• Enter and manage purchase orders within business systems and monitor order status to support timely deliveries.
• Track and document material receipts and inventory transactions.
• Perform document control activities related to drawings, specifications, transmittals, and technical documentation.
• Coordinate transportation services for incoming and outgoing shipments, including material returns.
• Support project scheduling activities by assisting with schedule creation and updates.
• Participate in project review and scheduling meetings and prepare meeting minutes, action item logs, and project documentation.
• Assist with site inventory tracking, material management, and project checklists.

Project Administration & Reporting

• Prepare project reports, status updates, charts, and graphs to support project management activities.
• Maintain project data and generate reports utilizing business systems and project tracking tools.
• Prepare, review, and maintain purchase order records and documentation.
• Support project teams through administrative activities including filing, document preparation, and special projects.
• Assist with maintaining accurate project records and supporting project closeout activities.

Cross-Functional Collaboration

• Work closely with Project Managers, Project Engineers, Supply Chain, Service, and Operations teams to ensure project objectives are met.
• Develop and maintain positive working relationships with customers, suppliers, and internal stakeholders.
• Promote a professional image of MEPPI through responsive and collaborative customer support.

What You Bring:

• Education: Associate's Degree in Business, Technical Studies, or a related field.
• Experience:
• 1–3 years of experience supporting large projects, project coordination activities, or related administrative functions.
• Experience supporting engineering, construction, utility, manufacturing, or industrial projects is a plus.

Skills & Expertise

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Ability to work collaboratively within a team-oriented environment.
• Experience with ERP systems, project management software, or document control systems is a plus.

Why MEPPI?

• Comprehensive Health Coverage: 90% company-paid medical, dental, and vision plans
• Retirement Plans: 401(k) with company match up to 4%
• Career Development: Training programs and educational assistance
• Employee Perks: Profit sharing, wellness programs, and 24/7 fitness center access

Join Us

At MEPPI, you'll play an important role in supporting projects that strengthen the electrical infrastructure powering communities and industries across North America. As a U.S. affiliate of Mitsubishi Electric, we combine global expertise with local execution—providing opportunities to develop your skills, grow your career, and contribute to meaningful projects.

Equal Opportunity Employer
MEPPI welcomes applicants from all backgrounds and is committed to fostering an inclusive workplace.

Applicants are considered for all positions without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, ancestry, age, physical or mental disability or (as defined by applicable law) medical condition or genetic information, military or veteran status or any other legally protected status.

Notice to Agencies and Search Firms
MEPPI does not accept unsolicited resumes from agencies or search firms. Any resumes submitted without a signed agreement will become the property of MEPPI.

Notice to Agency and Search Firm Representatives: Mitsubishi Electric Power Products, Inc. is n ot accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Mitsubishi Electric Power Products, Inc. e mployee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Mitsubishi Electric Power Products, Inc . No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.