Subsidy Finance Coordinator

Healthy Kids Programs; Town of New Windsor (NY); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Employer-Paid Childcare

Medical Insurance

Vision Insurance

Dental Insurance

AFLAC Plans

401(k) Plan

Paid Holidays

PTO

Sick Time Off

On-Demand Pay

Career Development

Job summary

Healthy Kids Programs is seeking a Subsidy Finance Coordinator to oversee the childcare subsidy program at our Fishkill sites. You will register new sites, renew registrations, respond to state subsidy requests, bill agencies, and reconcile payments from families and agencies.

The role emphasizes clear communication, collaboration with caseworkers, and using state subsidy systems like CCTA and Kinder Connect; strong documentation habits are essential to deliver efficient enrollment support.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfortable learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Responsibilities

• Oversee the childcare subsidy program for Healthy Kids sites, including registering new sites to accept subsidies.
• Renewing and maintaining existing registrations and completing requests from state subsidy agencies.
• Billing agencies and reconciling payments from parents and agencies.
• Cultivate strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to ensure seamless processes.
• Utilize state subsidy systems like CCTA and Kinder Connect with proficiency.
• Maintain accurate, thorough documentation for each child receiving assistance.

Skills

Communication

Attention to detail

Digital literacy

Time management

Team player

Education

High school diploma

Tools

CRM systems

Workflow tools

Process automation

AI tools

Kinder Connect

CCTA

Job description

Location

Healthy Kids Programs, 2 Summit Court, Fishkill, NY 12524 - In Person

Schedule

Full time, Monday–Friday

8:30 AM - 5:00 PM OR 9:00 AM - 5:30 PM

Pay

$20-$22/hour, depending on experience

As a Subsidy Finance Coordinator, You Will

• Oversee the childcare subsidy program for Healthy Kids sites, including:
• Registering new sites to accept subsidies.
• Renewing and maintaining existing registrations.
• Completing requests from state subsidy agencies.
• Billing agencies and reconciling payments from parents and agencies.
• Cultivate strong relationships with families through clear, responsive communication.
• Collaborate with caseworkers to ensure seamless processes.
• Utilize state subsidy systems like CCTA and Kinder Connect with proficiency.
• Maintain accurate, thorough documentation for each child receiving assistance.
• Demonstrate exceptional service and a commitment to making a positive impact
• Other duties as assigned

Requirements

Required Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Comfortable learning and using digital systems and technology platforms.
• Effective time management and ability to manage multiple priorities.
• Team-oriented mindset with flexibility and adaptability.
• High school diploma or equivalent.

Preferred Qualifications

• Experience with childcare subsidy programs, public benefits navigation, enrollment services, case management, or family support services.
• Experience using CRM systems, workflow tools, or process automation platforms.
• Experience using AI tools or technology to improve administrative processes.
• Ability to explain complex eligibility and documentation requirements in a clear and supportive manner.
• Experience supporting families from diverse backgrounds.

You don't need to check every box. We're especially interested in candidates who communicate well, learn quickly, are comfortable with technology, care about helping families, and enjoy finding ways to make processes better.

What Success Looks Like

• Families receive fast, friendly, and accurate enrollment support.
• Families can navigate registration and subsidy processes with greater confidence.
• More families successfully complete the enrollment process.
• Fewer registrations are abandoned or delayed.
• Subsidy-related enrollment steps are tracked and followed up on effectively.
• Communication response times improve.
• Repetitive administrative work is reduced through automation.
• Internal teams have streamlined, repeatable processes.
• Families continue to receive a personal, high-touch experience even as processes become more efficient.

Benefits & Perks

• Employer-Paid Childcare for children enrolled in our program on the days you work with us
• Medical, Vision, and Dental Insurance
• AFLAC Supplemental Plans
• 401(k) for eligible employees
• Paid Holidays, Paid Time Off (PTO), and Paid Sick Time Off
• On-Demand Pay
• Career development and growth opportunities

Why Join Healthy Kids Programs?

At Healthy Kids Programs, we believe operational excellence and family experience go hand in hand.

You’ll join a collaborative, growth-oriented team where your ideas can make a meaningful difference - both for the families we serve and for the people who work behind the scenes to support them.

Healthy Kids Programs is a mission-driven, award-winning organization dedicated to providing accessible, high-quality childcare. With 150+ locations offering Early Learning, Before & After School, and Summer Camp programs, we support families with safe, structured, and engaging experiences for children.

As a Certified Benefit Corporation, we are committed to creating positive impact while ensuring our team members feel valued, supported, and empowered to grow.

Equal Opportunity Employer

Healthy Kids Programs is an equal opportunity employer. We are committed to diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.