Submissions Coordinator – Pop Culture

Heritage; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Onsite gym with trainer

Job summary

Heritage Auctions in Dallas, TX seeks a Submissions Coordinator for its TCG department. You will receive and process trading cards and video games, coordinate grading submissions, and maintain accurate item records to support the auction process.

The role involves coordinating with staff, clients, and third-party graders, ensuring documentation accuracy, and managing inventory entries. Strong data entry and organizational skills are essential for success.

Qualifications

• Strong verbal and written communication.
• Excellent attention to detail and accurate data entry.
• Ability to manage multiple priorities and meet deadlines.
• Willingness to learn department procedures and inventory systems.
• Positive attitude and ability to work independently and collaboratively.

Responsibilities

• Receive, verify, and process incoming trading cards and video games, ensuring items match accompanying documentation.
• Enter item descriptions, details, and submission information into the inventory system.
• Label, organize, and handle collectibles to maintain tracking and item condition.
• Prepare and process online grading submissions with complete information.
• Coordinate packing, shipping, and tracking of items to third-party grading companies.
• Monitor submission progress and communicate status updates to staff and clients.
• Communicate with clients and grading companies regarding submission requirements.
• Reconcile returned submissions with inventory records and update grading info.

Skills

Communication skills

Attention to detail

Time management

Teamwork

Tools

Microsoft Word

Excel

Job description

Description

Start your career with Heritage Auctions, a global auction house driven by curiosity, innovation, and the stories behind extraordinary objects. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage connects collectors and consignors across more than 50 auction categories. We offer a dynamic environment where expertise, collaboration, and a passion for collectibles bring extraordinary objects to life.

SUMMARY

The Submissions Coordinator supports the TCG department’s trading card games, non-sports trading cards, and video game categories by receiving and processing inventory, coordinating grading submissions, and maintaining accurate item records. This role works closely with department staff, clients, and third-party grading companies to track submissions and prepare items for the auction process.

Benefits

• Medical, Dental, and Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION

Based on experience.

LOCATION

South of Dallas/Fort Worth International Airport, at the northwest corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.

Essential Duties And Responsibilities

• Receive, verify, and process incoming trading cards and video games, ensuring items match accompanying documentation.
• Accurately enter item descriptions, identifying details, and submission information into the inventory system.
• Label, organize, and handle collectibles with care to maintain accurate tracking and protect item condition.
• Prepare and process online grading submissions, ensuring required information and documentation are complete and accurate.
• Coordinate the packing, shipping, and tracking of items sent to third-party grading companies.
• Monitor submission progress, research delays or discrepancies, and communicate status updates to department staff and clients.
• Communicate with clients and grading companies regarding submission requirements, item information, and related questions.
• Reconcile returned submissions against inventory records and update grading information in the system.
• Assist with scheduling, conducting, reconciling, and reporting physical inventories.
• Collaborate with department staff to prioritize submissions and support auction deadlines.

SKILLS AND ABILITIES

• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Strong verbal and written communication skills.
• Excellent attention to detail and accurate data entry skills.
• Ability to manage multiple priorities, stay organized, and meet deadlines.
• Willingness to learn department procedures, grading submission requirements, and inventory systems.
• Positive attitude and ability to work independently and collaboratively.
• Familiarity with trading card games, non-sports trading cards, and/or collectible video games is a plus, but not required.
• Experience with inventory processing or third-party grading submissions is a plus.

WORK ENVIRONMENT

Individuals must be able to work in a fast-paced, team-focused office environment while carefully handling collectible items.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE

This is a full-time, on-site position, Monday through Friday. Overtime opportunities will be available and required as needed to meet business demands, including occasional evenings and weekends.