SUBCONTRACTS & PROCUREMENT MANAGER

MedStar Health; United States; Remote; USD 80,000 - 120,000; Full time

Job summary

A leading company in the federal contractor space is seeking a Subcontracts & Procurement Manager to lead procurement activities. The role is responsible for managing procurement processes, ensuring compliance with regulations, and supervising a team of procurement professionals. Ideal candidates will have significant experience in procurement and team leadership within federal environments, along with a strong understanding of compliance requirements.

Qualifications

• 4 years of supervisory experience in a procurement role
• 2 years of procurement experience with a compliant contractor purchasing system
• Ability to travel up to 25% domestically and internationally

Responsibilities

• Supervise and train procurement staff to achieve operational objectives
• Negotiate subcontracts while ensuring compliance with federal regulations
• Track and manage procurement and ensure timely delivery of goods and services

Skills

Leadership

Negotiation

Communication

Compliance Knowledge

Education

Bachelor's degree in accounting, business, finance, or related field

Tools

Automated procurement system

Microsoft Excel

Microsoft Word

Job description

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Job Overview

The Subcontracts & Procurement Manager is responsible for leading a team of procurement professionals to award, administer, and close out purchase orders, subcontracts, and contracts to acquire a wide range of supplies, materials, equipment, and services. This role involves negotiating subcontracts, ensuring compliance with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), company policies and procedures, and managing supplier relationships to meet project requirements. The Subcontracts & Procurement Manager must oversee and guide employees in executing cost-effective and timely procurement strategies, ensuring the team meets performance objectives while maintaining compliance with company policies and regulations.

Work Model: Remote

Responsibilities

Essential Duties & Job Functions:

• Supervise and provide guidance, training, and direction to procurement staff members to achieved operational objectives.
• Oversee team performance and daily operations, ensuring operational requirements are achieved and key performance indicators (KPIs) are consistently met or surpassed.
• Provide exceptional procurement support to internal business and operational teams, ensuring timely and cost-effective acquisition of goods and services to maximize value, minimize delays, and contribute to overall project success.
• Provide guidance and interpretation of company procurement policies & procedures, FAR, DFARS, and other supplemental acquisition regulations to team members.
• Review purchase requests for completeness and accuracy; engage with requestors as necessary to resolve discrepancies and errors.
• Source, negotiate, and procure materials and services as requested through approved purchase requests.
• Perform market research, evaluate suppliers/subcontractors, issue requests for quotes (RFQs), issue requests for proposals (RFPs), analyze quotes and proposals, and select offers from approved vendors in accordance with source selection criteria serve the best interests of the business and its customers.
• Create and maintain purchase orders and subcontracts within the designated procurement system, ensuring all data-including supplier/subcontractor information, pricing, delivery schedules, and terms-are accurate, complete, and updated regularly to reflect current procurement activities.
• Track, manage, and expedite purchase orders and subcontracts to ensure timely delivery, resolve discrepancies, and manage modifications or cancellations. Ensure that all changes are properly documented and communicated to stakeholders and suppliers/subcontractors.
• Perform Procurement File Reviews for team members and provide guidance as necessary to ensure compliant procurements.
• Facilitate audit activities by providing required documentation and actively participating in discussions with auditors.
• Maintain accurate and complete procurement records, including purchase orders, contracts and subcontracts, supplier/subcontractor communications, and compliance documentation, ensuring all records meet comply with company policies.
• Ensure all procurement activities comply with company policies and procedures, FAR, DFARS, and other supplemental acquisition regulations.
• Identify, design, implement, and support continuous improvement initiatives.
• Ensuring staff meet performance standards, adhere to company policies, and achieve set goals.
• Providing clear direction, necessary resources, ongoing support, and addressing issues promptly, and fostering an environment of growth and accountability for staff.
• Adherence to established company safety policies and ability to work in a safe manner.
• Compliance with company standard operating procedures and policies and procedures.
• Performs other related duties as assigned.

Job Requirements

Mandatory:

• Bachelor's degree in accounting, business, finance, contracts and contracting, purchasing, economics, supply chain management, or related field; OR ten (10) years of specialized Federal Government or Government Contractor contracting and procurement experience.
  • Education and experience may be substituted interchangeably.
• Four (4) years of experience in a direct supervisory capacity managing, motivating, developing, and overseeing staff members with responsibility for compliance.
• Two (2) years of procurement experience with a contractor purchasing system review (CPSR) compliant purchasing system.
• Proficient experience with automated procurement system(s).
• Intermediate presentation, teambuilding, and leadership skills.
• Intermediate level in mathematical functions.
• Proficient in MS office products including Excel and Microsoft Word.
• Obtain and maintain favorable National Agency Check w/Inquiries (NACI) and/or a DoD security clearance at the Secret level, if required.
• Able to successfully pass any employment background check and/drug test as required.
• Ability to travel up to 25% of the time, both domestically and internationally.

Reasonable Accommodation

CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email [e-mail].

Equal Employment Opportunity:

Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.