Subcontracts Administrator-Paducah, KY

Amentum; Augusta (ME); On-site; USD 70,000 - 110,000; Full time

Job summary

Amentum seeks a Subcontract Administrator to perform contracts-related duties under management oversight in Paducah, KY. The role emphasizes developing bid packages, negotiating terms, and ensuring regulatory compliance across subcontract activities.

Responsibilities include coordinating with disciplines, conducting pre-award conferences, and guiding contract awards while maintaining safety and project alignment with DOE regulations.

Qualifications

• BA/BS degree in a related field is required.
• Typical experience ranges from 5–8 years.

Responsibilities

• Preparing list of contractors to which requests for proposals may be submitted, compiling request for proposal packages.
• Reviewing all bid tabulations and modifying and updating the scope, terms and conditions, and commercial terms of contract.
• Track status of all contractual deliverables and ensure deliverables are in compliance with contract requirements.
• Coordinate with disciplines to summarize bid proposals and present to project management for approval.
• Conduct pre-award conference with contractors and clients to assure common understanding of the subcontract and follow through to award.
• Solicit awards, administers and closes contracts in accordance with FAR/DEAR and project procedures.
• Prepare subcontract documents incorporating changes to terms and commercial terms as specified by involved parties and route for signature.
• Monitor contractor compliance to terms and adherence to schedules; recommend payment approvals as needed.
• Maintain safety awareness and participate in safety groups as required.

Skills

Interpersonal skills

Communication skills

Regulatory understanding

Contract management

Negotiation

Education

BA/BS degree in related field

Tools

Microsoft Office Suite

FAR/DEAR knowledge

DOE knowledge

Job description

The Subcontract Administrator in Paducah, KY performs Contracts job functions as assigned by management.

Job responsibilities:

Preparing list of contactors to which request for proposals may be submitted, compiling request for proposal packages, preparing

and reviewing all bid tabulations and modify and update the scope, terms and conditions, and commercial terms of contract. The

specific work assignment may include duties or activities that assist and support management in one or more of the following

functional areas:

• Coordinates with appropriate disciplines in order to summarize bid proposals and with Supervisory review, make

• recommendations to project management for approval

• Conducts pre-award conference with contractors and clients in order to assure common understanding of the subcontract

• and subsequently awards contract via phone, telex, or letter

• Solicits awards, administers and closes contracts in accordance with Federal Acquisition Regulations (FAR) and

• Department of Energy Acquisition Regulations (DEAR), and Project Procedures.

• Through close interface with project, design, client, and contractor, prepares subcontract documents incorporating into

• the scope, terms and conditions, and commercial terms, any changes which have been specified by the above listed

• parties and routes documents for signature

• Tracks status of all contractual deliverables and ensures deliverables are in compliance with contract requirements

• May be located or relocated to the job site in order to act as a local negotiator and coordinator for any variances from the

• contract, monitor contractor's compliance to terms of contract, monitor adherence to agreed upon schedules and

• recommend approval of payment to contractor

• Performs duties of moderate complexity in nature

• Other job related duties as assigned

• Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies,

• procedures and applicable regulations and performs assigned duties in a safe manner

• Actively participates in Safety Work Groups

Minimum Requirements

BA/BS degree in a related field and 5 years of related experience, or an equivalent combination of education and experience is

required. Typical experience ranges from 5 - 8 years.

Proficient with computers and Microsoft Office Suite

Expert understanding of federal and state policies and regulations

Excellent interpersonal and communication skills

Exemplary attention to detail

Maintains sensitivity to and report on instances of fraud, waste and abuse.

DOE “L" clearance or ability to obtain a DOE “L" clearance.

Working Conditions

Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field

environments). May also work at off-project sites representing the organization at various types of locations throughout the

community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous

and radioactive materials if proper safety procedures are not followed.

Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater

45 pounds requires usage of a two person “buddy system