Subcontracts Administrator-Paducah, KY

Amentum; Topeka (KS); On-site; USD 70,000 - 100,000; Full time

Job summary

Amentum seeks a Subcontract Administrator in Paducah, KY to perform contracts responsibilities under management guidance. The role includes preparing bid packages, reviewing proposals, negotiating terms, and awarding contracts in compliance with FAR, DEAR, DOE procedures.

You will coordinate with project teams, monitor subcontract deliverables, and ensure adherence to schedules and cost controls, with potential site relocation as needed to support contractor coordination.

Qualifications

• BA/BS degree in a related field and 5 years of related experience, or an equivalent combination.
• Typical experience ranges from 5–8 years.
• Proficient with computers and Microsoft Office Suite
• Expert understanding of federal and state policies and regulations
• Excellent interpersonal and communication skills
• Exemplary attention to detail
• Maintains sensitivity to and report on fraud, waste and abuse
• DOE L clearance or ability to obtain a DOE L clearance

Responsibilities

• Prepare list of contractors for proposals, compile proposal packages, and review bid tabulations.
• Modify and update scope, terms and commercial terms of contract.
• Prepare subcontract documents and route for signature.
• Track status of contractual deliverables and ensure compliance with contract requirements.
• Coordinate with project teams to summarize bid proposals and provide recommendations to management for approval.
• Conduct pre-award conferences with contractors and clients to ensure common understanding of the subcontract.
• Award contracts via phone, telex, or letter and monitor contractor compliance with terms.
• Ensure safety procedures are followed and participate in Safety Work Groups.

Skills

Interpersonal skills

Communication

Attention to detail

Safety awareness

Fraud awareness

Education

BA/BS degree

Tools

Microsoft Office Suite

Job description

The Subcontract Administrator in Paducah, KY performs Contracts job functions as assigned by management.

Job responsibilities:

Preparing list of contactors to which request for proposals may be submitted, compiling request for proposal packages, preparing

and reviewing all bid tabulations and modify and update the scope, terms and conditions, and commercial terms of contract. The

specific work assignment may include duties or activities that assist and support management in one or more of the following

functional areas:

• Coordinates with appropriate disciplines in order to summarize bid proposals and with Supervisory review, make

• recommendations to project management for approval

• Conducts pre-award conference with contractors and clients in order to assure common understanding of the subcontract

• and subsequently awards contract via phone, telex, or letter

• Solicits awards, administers and closes contracts in accordance with Federal Acquisition Regulations (FAR) and

• Department of Energy Acquisition Regulations (DEAR), and Project Procedures.

• Through close interface with project, design, client, and contractor, prepares subcontract documents incorporating into

• the scope, terms and conditions, and commercial terms, any changes which have been specified by the above listed

• parties and routes documents for signature

• Tracks status of all contractual deliverables and ensures deliverables are in compliance with contract requirements

• May be located or relocated to the job site in order to act as a local negotiator and coordinator for any variances from the

• contract, monitor contractor's compliance to terms of contract, monitor adherence to agreed upon schedules and

• recommend approval of payment to contractor

• Performs duties of moderate complexity in nature

• Other job related duties as assigned

• Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies,

• procedures and applicable regulations and performs assigned duties in a safe manner

• Actively participates in Safety Work Groups

Minimum Requirements

BA/BS degree in a related field and 5 years of related experience, or an equivalent combination of education and experience is

required. Typical experience ranges from 5 - 8 years.

Proficient with computers and Microsoft Office Suite

Expert understanding of federal and state policies and regulations

Excellent interpersonal and communication skills

Exemplary attention to detail

Maintains sensitivity to and report on instances of fraud, waste and abuse.

DOE “L" clearance or ability to obtain a DOE “L" clearance.

Working Conditions

Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field

environments). May also work at off-project sites representing the organization at various types of locations throughout the

community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous

and radioactive materials if proper safety procedures are not followed.

Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater

45 pounds requires usage of a two person “buddy system