Subcontracts Administrator-ON SITE Paducah, KY

PAE Government Services Inc.; Frankfort (KY); On-site; USD 73,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement benefits (401(k) matching)

Educational reimbursement

Parental leave

Employee stock purchase plan

Tax-saving options

Disability and life insurance

Pet insurance

Job summary

PAE Government Services Inc. in Paducah, KY seeks a Subcontract Administrator to manage contracts and coordinate bid proposals. The role includes preparing bid packages, negotiating terms, and ensuring deliverables comply with contract requirements.

Responsibilities involve pre-award conferences, contracts closeouts per FAR/DEAR, and possible on-site relocation to monitor performance and safety. DOE L clearance or ability to obtain is required.

Qualifications

• BA/BS degree in a related field and 5 years of related experience, or an equivalent combination of education and experience is required.
• Typical experience ranges from 5 - 8 years.
• Proficient with computers and Microsoft Office Suite.
• Expert understanding of federal and state policies and regulations.
• Excellent interpersonal and communication skills.
• Exemplary attention to detail.
• Maintains sensitivity to and report on instances of fraud, waste and abuse.
• DOE “L" clearance or ability to obtain a DOE “L" clearance.

Responsibilities

• Prepare list of contractors to which requests for proposals may be submitted, compiling bid packages and reviewing all bid tabulations.
• Coordinate with disciplines to summarize bid proposals and, with supervisory review, make recommendations to project management for approval.
• Conduct pre-award conferences with contractors and clients to assure understanding of the subcontract and award contracts.
• Solicit awards, administer and close contracts per FAR/DEAR and project procedures.
• Prepare subcontract documents incorporating changes and route for signature.
• Track status of all contractual deliverables and ensure compliance with contract requirements.
• May relocate to job site to act as local negotiator and monitor contractor adherence to schedules and terms.
• Perform duties of moderate complexity; other duties as assigned.
• Maintain safety knowledge and follow safety policies; participate in Safety Work Groups.

Skills

Bachelor's degree

5+ years experience

MS Office

Federal and state policies

Interpersonal skills

Attention to detail

Fraud awareness

DOE L clearance

Education

BA/BS degree

Tools

Microsoft Office Suite

Job description

The Subcontract Administrator will work in the office of the Paducah, KY site. They will perform Contracts job functions as assigned by management.

Job responsibilities:

• Preparing list of contactors to which request for proposals may be submitted, compiling request for proposal packages, preparing and reviewing all bid tabulations and modify and update the scope, terms and conditions, and commercial terms of contract.
• The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas:
  • Coordinates with appropriate disciplines in order to summarize bid proposals and with Supervisory review, make recommendations to project management for approval
  • Conducts pre-award conference with contractors and clients in order to assure common understanding of the subcontract and subsequently awards contract via phone, telex, or letter
  • Solicits awards, administers and closes contracts in accordance with Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), and Project Procedures.
  • Through close interface with project, design, client, and contractor, prepares subcontract documents incorporating into the scope, terms and conditions, and commercial terms, any changes which have been specified by the above listed parties and routes documents for signature
  • Tracks status of all contractual deliverables and ensures deliverables are in compliance with contract requirements
  • May be located or relocated to the job site in order to act as a local negotiator and coordinator for any variances from the contract, monitor contractor's compliance to terms of contract, monitor adherence to agreed upon schedules and recommend approval of payment to contractor
  • Performs duties of moderate complexity in nature
  • Other job related duties as assigned
  • Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner
  • Actively participates in Safety Work Groups

Principal duties and responsibilities are intended to describe the overall purpose of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management.

All requirements are subject to modification to reasonably accommodate individuals with a disability.

Minimum Requirements

• BA/BS degree in a related field and 5 years of related experience, or an equivalent combination of education and experience is required.
• Typical experience ranges from 5 - 8 years.
• Proficient with computers and Microsoft Office Suite
• Expert understanding of federal and state policies and regulations
• Excellent interpersonal and communication skills
• Exemplary attention to detail
• Maintains sensitivity to and report on instances of fraud, waste and abuse.
• DOE “L\" clearance or ability to obtain a DOE “L\" clearance.

Working Conditions

Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field environments). May also work at off-project sites representing the organization at various types of locations throughout the community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed. Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater than 45 pounds requires usage of a two person \"buddy system\"), non-repetitive, up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching. Ability to perform primary office duties including heavy computer usage. In some cases radiological training may be required.

The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management.

Compensation Details: $73,000-$120,000 The compensation range or hourly rate listed for this position is provided as a good‑faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview: Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA