Subcontracts Administrator / Manager

TechFlow; San Diego (CA); Remote; USD 80,000 - 110,000; Full time

Job summary

An innovative company is seeking a detail-oriented Subcontracts Administrator/Manager to oversee subcontracting activities in a remote setting. This role is crucial for ensuring compliance with federal construction contracts and DOD regulations. The ideal candidate will have extensive experience in managing subcontractors, drafting agreements, and resolving compliance issues. Join a 100% employee-owned firm that values out-of-the-box thinking and offers a collaborative environment. This is a fantastic opportunity to contribute to meaningful projects while enjoying a comprehensive benefits package and a commitment to employee development.

Benefits

Employee stock ownership plan (ESOP)

401k plan with Roth option

Paid time off

Comprehensive medical, dental, and vision plans

Company-paid Life & AD&D insurance

Employee Assistance Program

Wellness Resources

Company-paid training and development program

Short-term and long-term disability

Legal Shield and Identity Theft protection

Qualifications

• 10+ years of experience in subcontract management, especially in federal contracts.
• Strong understanding of DOD regulations and compliance requirements.

Responsibilities

• Oversee subcontracting processes ensuring compliance with federal regulations.
• Draft and negotiate subcontract agreements and maintain accurate records.

Skills

Federal construction contracts

Subcontract management

DOD regulatory compliance

Communication skills

Organizational skills

Education

Bachelor’s degree in business

Job description

TechFlow Inc. seeks to hire a detail-oriented and experienced Subcontracts Administrator / Manager to join our team remotely. This role is essential for managing and overseeing subcontracting activities for our Energy and Mobility Solutions Business Unit. The ideal candidate will have a robust background in federal construction contracts and subcontracts, with extensive knowledge of the Department of Defense (DOD) environment and relevant state, local, and federal regulations. Experience working in both large and small business environments is highly desirable, as you will be responsible for coordinating with multiple local subcontractors, ensuring compliance, and managing a high volume of subcontracting work efficiently. If you are skilled in navigating complex contract landscapes and thrive in a dynamic, remote setting, we would love to hear from you.

Key Responsibilities :

• Oversee and administer subcontracting processes for TechFlow’s Energy and Mobility Solutions Business Unit, ensuring adherence to federal construction contracts and regulations.
• Ensure all subcontracting activities comply with DOD regulations, as well as state, local, and federal construction contract requirements.
• Act as the primary point of contact for multiple local subcontractors, managing communications and ensuring smooth collaboration.
• Draft, review, and negotiate subcontract agreements, modifications, and terminations as needed.
• Maintain accurate records of subcontract agreements, amendments, and performance evaluations. Provide regular updates and reports to senior management.
• Address and resolve any issues or disputes related to subcontract agreements or compliance matters.

Requirements

Required Qualifications :

• Bachelor’s degree in business (or related field).
• Minimum of 10 years related experience with progressively increased responsibility.
• Proven experience as a Subcontracts Specialist or Administrator, with a focus on federal construction contracts and subcontracts.
• In-depth understanding of the DOD environment and its regulatory requirements.
• Strong knowledge of state, local, and federal regulations related to construction contracts.
• Ability to manage and prioritize a high volume of work efficiently and effectively.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with multiple stakeholders.
• Exceptional attention to detail and strong organizational skills.
• Demonstrated ability to work independently in a remote environment, with strong time management skills.
• Ability to obtain and maintain Public Trust Security Clearance.

Founded in 1995 at the start of the dot-com revolution, TechFlow helped large commercial clients such as DreamWorks, Toshiba, MGM, and others modernize their business systems. Today, with deep operational roots in the bi-coastal innovation hubs of California and Washington DC, TechFlow continues as a leader in applying innovative engineering, technology, integration solutions, and support services to the Federal Government’s most demanding mission and business challenges.

Our culture thrives on out-of-the-box thinking and the unique powerful entrepreneurial expressions of our employee-owners. As a 100% employee-owned company, we have a shared expectation of commitment, accountability, and responsibility driven by a culture that embraces innovation and new ideas. Our goal is not to do what has been done, but to do it better.

TechFlow has four principal lines of business : Platform Services, Digital Services, Base Operations and Energy and Mobility Solutions. Our company has a strong track record of successful contracts in both areas and encourages cross-collaboration.

TechFlow, Inc is 100% employee-owned. Come make a difference in a job that contributes to your future and helps us build an agile workplace!

• Employee stock ownership plan (ESOP) – Pride in being an employee-owner and annual employer contribution (per plan guidelines)
• 401k plan with Roth option.
• Eligibility for an employer match.
• Paid time off
• Holidays – 11 paid holidays per year
• Comprehensive medical, dental, and vision plans
• Company-paid Life & AD&D insurance plan
• Employee Assistance Program
• Wellness Resources
• Company-paid training and development program
• Voluntary benefits include :
• Life & AD&D Insurance for employee, spouse, and children
• Short-term and long-term disability (per plan guidelines)
• Legal Shield and Identity Theft protection plans