Subcontracts Administrator

Noblis, Inc.; Reston (VA); On-site; USD 65,000 - 102,000; Full time

Job summary

Noblis in Reston, Virginia, is seeking a Subcontracts Administrator to manage the full lifecycle of subcontracting for diverse programs. You will ensure FAR compliance, collaborate with Program Managers, and drive process improvements to enhance efficiency and scalability.

The role requires solid experience with FAR/DFARS, multiple subcontract types (FFP, T&M, IDIQ, Cost Reimbursable), and the ability to obtain a Secret clearance. U.S. citizenship is required. Remote/hybrid status may change.

Qualifications

• Bachelor’s degree with 3 years of related experience or higher.
• Knowledge of FAR, DFARS, and related supplements applicable to subcontract administration.
• Hands-on experience administering commercial and government subcontracts, including T&Cs and flow-down provisions.
• Ability to analyze RFPs and develop compliant subcontract RFPs for government requirements.
• Experience with multiple subcontract types (FFP, T&M, IDIQ, Cost-Reimbursable).
• Experience in CPSR or equivalent purchasing system.
• Proficient with MS Word, Excel, and Adobe Acrobat.
• Excellent written and verbal communication; strong stakeholder relationship skills.
• U.S. citizenship is required and ability to obtain Secret clearance.

Responsibilities

• Manage full subcontract lifecycle for assigned programs, including planning, RFPs, negotiations, award, administration, and closeout.
• Ensure compliance with FAR, CPSR, and internal policies.
• Collaborate with PMs, Contracts, Pricing, and cross-functional teams to meet customer requirements.
• Identify and implement process improvements in the subcontracts function.
• Support prime proposals by developing subcontract strategies and documentation.
• Maintain accurate subcontract records and regulatory compliance.
• Promote use of new tools and standardized workflows.

Skills

FAR knowledge

CPSR experience

Subcontract lifecycle

T&Cs & flow-downs

FFP, T&M, IDIQ, Cost-Reimbursable

MS Office (Word, Excel)

Adobe Acrobat

Regulatory interpretation

Citizenship required

Secret clearance

Education

Bachelor's degree + 3 years

Tools

Deltek Costpoint

CLM systems

Job description

Responsibilities

Noblis is seeking aSubcontracts Administrator to join our team in Reston, Virginia!

The Subcontracts Administrator will support the full lifecycle of subcontract administration within a dynamic, fast-paced environment focused on operational excellence and continuous improvement. You will play a key role in ensuring compliance while helping modernize and streamline subcontract operations to improve efficiency, scalability, and mission support.

Responsibilities will include, but are not limited to:

• Manage the full subcontract lifecycle for assigned programs, including solicitation planning, preparation of RFP packages, proposal evaluation, subcontractor selection, negotiations, subcontract award, administration, modifications, closeout, and complete documentation.
• Ensure subcontract activities comply with Federal Acquisition Regulation (FAR), organizational policies, and Contractor Purchasing System Review (CPSR) requirements.
• Partner with Program Managers, Contracts, Pricing, and other cross-functional stakeholders to ensure timely subcontract execution that aligns with customer requirements and business objectives.
• Implement industry best practices and proactively identify opportunities for process improvement within the subcontracts function.
• Support prime proposal efforts by developing subcontract strategies, coordinating supplier participation, and preparing required subcontract documentation.
• Maintain accurate and current subcontract records and data.
• Support compliance with small business subcontracting requirements and reporting obligations.
• Identify opportunities to improve subcontract processes by implementing industry best practices and standardizing workflows.
• Adopt and effectively utilize new tools, platforms, and systems that enhance operational efficiency.
• Integrate compliance requirements into workflows, ensuring regulatory adherence while enabling timely, effective execution.
• Contribute to a culture of continuous improvement by recommending process enhancements and supporting organizational change initiatives.

The ideal candidate brings proven experience managing the full subcontract lifecycle and the ability to adapt to evolving systems, processes, and business needs. They possess a strong understanding of the Federal Acquisition Regulation (FAR), demonstrated experience supporting a variety of subcontract types (e.g., FFP, T&M, IDIQ), and a commitment to ensuring compliance while driving efficient subcontract execution. Experience supporting Federal Civilian Agencies is highly desirable!

Required Qualifications

• Bachelor’s degree with 3 years of related experience; OR Master's degree with 1 years of related experience; OR associate’s degree with 6 years of related experience; OR High School diploma/GED with 9 years of related experience.
• Knowledge of the Federal Acquisition Regulation (FAR), including FAR Part 52, the Defense Federal Acquisition Regulation Supplement (DFARS), including DFARS Part 252, and other FAR supplements applicable to subcontract administration.
• Hands-on experience administering both commercial and government subcontracts, including contract terms and conditions (T&Cs) and required flow-down provisions.
• Demonstrated ability to analyze government Requests for Proposals (RFPs) and develop compliant subcontract RFPs that meet government proposal requirements.
• Experience working with a variety of subcontract types, including Firm-Fixed-Price (FFP), Time-and-Materials (T&M), Indefinite Delivery/Indefinite Quantity (IDIQ), and Cost-Reimbursable subcontracts.
• Experience operating within an approved Contractor Purchasing System Review (CPSR) or other compliant purchasing system environment.
• Proficiency with Microsoft Office applications, including Word and Excel, as well as Adobe Acrobat.
• Excellent analytical, organizational, written, and verbal communication skills, with the ability to manage multiple priorities and build strong relationships with internal and external stakeholders.
• Exercises sound judgment in interpreting and applying applicable regulations, policies, and contract requirements while accurately distinguishing mandatory compliance obligations from organizational preferences or non-required practices.
• Demonstrates a proactive, self-directed approach by anticipating business needs, identifying risks and opportunities, and recommending practical solutions with minimal supervision.
• U.S. citizenship is required.
• Ability to obtain a Secret security clearance.

Desired Qualifications

• Hands-on experience navigating ERP platforms, such as Deltek Costpoint, and contract lifecycle management (CLM) systems to support efficient subcontract execution and administration.
• Experience supporting or participating in system implementations, data migrations, process improvements, or workflow redesign initiatives within a contracts or subcontracts environment.
• Advanced degree in a relevant field.
• Professional certifications such as Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or Certified Commercial Contracts Manager (CCCM).
• 5 or more years of progressive professional experience specifically in contract administration.
• Active Secret security clearance.

Overview

Noblis and our wholly owned subsidiaries, Noblis ESI and Noblis MSD, take on some of the nation’s toughest challenges, delivering advanced solutions to our customers’ most critical missions. We bring together leading scientific, engineering, and management expertise in a culture grounded in objectivity and collaboration, ensuring our work creates lasting impact across federal missions.

We work with a broad range of government agencies in the defense, intelligence, and federal civilian sectors. Learn more and find opportunities at careers.noblis.org.

Why Work at Noblis

At Noblis, we share a passion for excellence and innovation, and we create an environment where people can do meaningful work while maintaining the balance that keeps them energized and fulfilled. We seek out individuals with a natural curiosity and desire to collaborate and learn. We believe our people are our greatest strength, and we consistently seek exceptionally skilled, mission-driven professionals who care deeply about doing work that enriches lives and makes our nation safer.

Noblis has earned numerous workplace awards for our culture, our commitment to employee well‑being, and our dedication to meaningful, impactful work. We also maintain a drug-free workplace.

Remote/hybrid status is subject to change based on Noblis and/or government requirements.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

EEO is the Law | E-Verify | Right to Work

Total Rewards

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well‑being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis’ total compensation package.

Posted Salary Range

USD $65,200.00 - USD $101,950.00 /Yr.