Subcontracts Administrator

Conti Federal; Orlando (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) matching plan

EAP and wellness programs

Job summary

Conti Federal in Orlando, Florida, seeks a qualified individual for subcontract management and procurement duties. The role requires participation in sourcing subcontractors, managing risks, and drafting contractual agreements.

Ideal candidates will have an undergraduate degree or extensive experience in related fields, with strong knowledge of federal contracting and construction compliance. Benefits include medical, dental, and vision starting from day one.

Qualifications

• Strong working knowledge of construction industry and federal contracting.
• Ability to draft and negotiate contractual agreements and legal documents.
• Exceptional analytical skills and proficiency in written and oral communication.

Responsibilities

• Participate in outreach to source new subcontractors and suppliers.
• Identify procurement risks and opportunities; develop solutions.
• Draft and negotiate contractual agreements including subcontracts.

Skills

Subcontract management

Procurement

Regulatory compliance

Negotiation

Analytical skills

Interpersonal skills

Education

Undergraduate degree in related field

High school diploma with 6+ years experience

Tools

CMiC

Procore

Building Connected

TradeTapp

Job description

Responsibilities

• Participate in outreach activities to source new subcontractors and suppliers, with special emphasis on small businesses.
• Identify and analyze potential procurement risks and opportunities, then develop and implement solutions to mitigate risks and seize opportunities.
• Qualify new subcontractors and suppliers, ensuring all compliance requirements are met.
• Support proposal and estimating efforts by obtaining subcontractor and supplier pricing, deliverables, or other relevant information.
• Draft and negotiate contractual agreements and legal documents, including subcontracts, purchase orders, change orders, master service agreements, teaming agreements, and non-disclosure agreements.
• Ensure contractual agreements and documents are accurate, legible, and inclusive of all required provisions, flow-down clauses, and exhibits, in accordance with company policy, prime or higher-tier contract requirements, and applicable laws.
• Monitor and maintain subcontractor and supplier qualifications, performance ratings, and compliance with regulations such as the Davis Bacon Act, Certified Payroll Reporting, Certificate of Insurance, Performance and Payment Bonds, Lien Waivers, Cybersecurity Maturity Model Certification, and contract deliverables.
• Draft contract notices, letters, forms, and correspondence such as Requests for Information, Letters of Concern, Cure Notices, and Notices of Termination.
• Facilitate timely resolution of procurement problems by identifying potential issues, collaborating with key stakeholders to develop solutions, and implementing action plans promptly and effectively.
• Ensure subcontractor and supplier performance evaluations are completed and maintained for future reference.
• Ensure all contract closeout requirements are met by suppliers and subcontractors before the release of final payments, including receipt of lien waivers and contract deliverables.
• Foster a collaborative working environment by working closely with other departments and teams to ensure alignment with project goals and objectives.
• Communicate effectively with internal and external stakeholders at all levels.
• Develop and maintain relationships with subcontractors and suppliers.
• Provide guidance and advisory assistance regarding subcontracting rights, obligations, and other procurement-related matters.
• Participate in continuous professional development opportunities to stay current with industry trends, regulatory changes, and best practices in subcontract management and procurement.

Qualifications

• Undergraduate degree and 2+ years of experience in subcontract management and procurement, or high school diploma and 6+ years of experience in subcontract management and procurement.
• Strong working knowledge of construction industry business practices, federal contracting compliance requirements, and ability to research and apply applicable regulatory and legal requirements (FAR, DFARS, UCC, etc.).
• General understanding of typical construction contract provisions, with the ability to advise business leaders on risks associated with term modifications, and proven ability to craft alternative language and develop strategies to satisfy all parties while mitigating risks.
• Demonstrated expertise in resolving complex contractual problems and disputes.
• Ability to proactively identify potential procurement risks and opportunities, consult with stakeholders to develop strategies and solutions, and implement action plans expeditiously.
• Exceptional analytical skills, proficient in written and oral communication, adept in negotiation, and strong interpersonal skills.
• Ability to read and understand prime and higher-tier contract terms, identifying key risk elements and requirements that must be flowed down to subcontracts.
• Must be able to obtain US Government Personnel Security Clearance (US Citizen), if required.
• Working knowledge of CMiC, Procore, or other similar ERP/Construction Management Systems a plus.
• Experience with Building Connected, TradeTapp, or Trust Layer a plus.

Pay/Benefits

Conti Federal offers great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, EAP, wellness programs and many other optional programs are offered as well.

All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.

Conti Federal is an equal opportunity employer and does not promote or enforce any preferences or workforce balancing on the basis of race, color, sex, sexual preference, religion, or national origin.