Subcontracts Administrator

TRISO-X; Oak Ridge (TN); On-site; USD 64,000 - 140,000; Full time

Benefits offered by this job

401K with match

Medical/Dental/Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement

Job summary

X-energy in Oak Ridge, TN seeks a Subcontracts Administrator to manage contracts, NDAs, teaming and subcontracts, and to perform cost/price analysis under FAR/DEAR rules. You will interface with program managers, finance, engineering, and QA to ensure compliance and timely procurement.

The role requires three to ten years of subcontract experience across Level II–IV, U.S. citizenship, and a bachelor’s degree. Onsite work 5 days/week with competitive compensation.

Qualifications

• Bachelor’s degree in any field; years of relevant experience may substitute a degree.
• U.S. Citizenship is required.
• Experience in subcontracts/contracts administration is expected at Levels II–IV.

Responsibilities

• Prepare, review, and negotiate standard contract agreements and documents.
• Identify contract requirements, provisions, and terms for subcontractors and vendors.
• Initiate documentation to authorize and direct work per contractual requirements.
• Generate and negotiate change orders and modifications to agreements.
• Resolve issues with customers, subcontractors, vendors, and leadership as needed.
• Disseminate information on subcontract status and compliance across the company.
• Perform due diligence for procurement requests, vet vendors, and analyze costs.

Skills

Subcontracts administration

Negotiation

Vendor management

Federal contracts knowledge

Education

Bachelor’s degree

Tools

SAM.gov vetting

NQA-1 awareness

Job description

Job Description

This Subcontracts Administrator role is the operational backbone of X-energy's procurement and vendor relationships — preparing, negotiating, and administering the contracts, purchase orders, and subcontract agreements that enable America's first advanced nuclear fuel fabrication facility to source materials, services, and systems with the compliance rigor and cost discipline a DOE-regulated, NQA-1 environment demands. You'll draft and negotiate NDAs, teaming agreements, professional services agreements, and subcontracts; conduct detailed cost and price analysis per X-energy, federal (FAR/DEAR), and industry standards; maintain compliance with DCAA, CPSR, CFSR, and Prime Contract requirements; vet vendors through SAM.gov exclusion checks and approved vendor list management; and serve as the primary contracts interface between internal stakeholders (program managers, finance, engineering, quality) and the external supply base that makes TRISO fuel production possible.

Job Profile Tasks/Responsibilities

• Prepare, review, and negotiate standard contract agreements and documents, to include teaming, non-disclosure, subcontracts, Purchase Orders, and other vendor agreements.
• Identify distinct contract requirements, provisions and terms and conditions for subcontractors and vendors.
• Initiate documentation to authorize and direct work in accordance with contractual requirements.
• Generate and negotiate change orders and modifications to NDAs, Teaming Agreements, Professional Services Agreements and Subcontract Agreements.
• Resolve issues with customers, subcontractors, vendors, and leadership as needed.
• Prepare and disseminate information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
• Conduct proper due diligence for all procurement requests, including but not limited to, vetting potential vendors and subcontractors, and conducting detailed cost and price analysis in accordance with established X-energy, federal, and industry compliance standards prior to issuance of Purchase Orders, Change Orders, Subcontracts and Agreements.
• Maintain approved vendor list through verification that vendors are not excluded in SAM.gov.
• Support company proposal efforts as necessary.
• Maintain and follow X-energy and nuclear industry procurement and QA policies and procedures.
• Ensure all procurement files are compliant with DCAA, CPSR, CFSR, and Prime Contract requirements as required.
• Maintain all documents, reviews, awards, and contracts in an organized, detailed, and centralized filing system.
• Uphold open lines of communication with program managers, finance, leadership, and customers as required.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Level II

Support team members with the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for small to moderate-sized subcontracts, under guided supervision.

Level III

Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for moderate to large-sized subcontracts, with minimal supervision.

Level IV

Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for subcontracts of all sizes, without close supervision and some latitude for independent judgment.

• Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
• Shares knowledge related to industry best practices and standards with others across the team.

Job Profile Minimum Qualifications

Bachelor’s degree in any field. Years of relevant experience may be in lieu of a bachelor’s degree. U.S. Citizenship is required.

Level II

Typically, three years of experience in subcontracts/contracts administration is required. Some experience with federal contracts, and/or knowledge of commercial procurements. Experience conducting basic negotiations.

Level III

Typically, five years of experience in subcontracts/contracts administration is required. Experience conducting negotiations.

Level IV

Typically, ten years of experience in subcontracts/contracts administration is required. Experience conducting complex negotiations. Understanding of federal government regulatory guidelines, as appropriate. Significant experience negotiating complex construction subcontracts, preferred.

Location

Oak Ridge, TN

Work Site Expectations

5 days onsite

Travel Expectations

Less than 10%

Hours

8:00am-5:00pm, Mon-Fri

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives. Offers within the posted salary range are commensurate with the individual’s qualifications for the position, along with a view on internal equity, market data, and room for growth. The salary range for this position is: Level II: $63,700 - $90K, Level III: $78K-$110K, Level IV: $100K- $140K

Position Job Classification

Full time - Exempt

Benefits

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

Equal Opportunity Employer

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work. Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov) E-Verify Participation Link: E-Verify Participation Poster English and Spanish

Company & Culture

X-energy is delivering the next generation of carbon-free energy by reinventing nuclear power. We believe in leaving a cleaner planet for our children and grandchildren, while continuing to provide sufficient and affordable power to sustain growing populations around the world. That is why we have reinvented nuclear power, with a unique combination of proven technologies and new innovations, to meet our current and future needs. Watch our Anthem here

Equal Employment Opportunity Posters

X-energy does not discriminate in employment against qualified individuals on the basis of a disability, and understands its obligation to make reasonable accommodation for individuals with physical or mental impairments that qualify as a disability under the ADA and ADAAA, unless the accommodation would impose an undue hardship on the company. It is an applicant’s or employee’s responsibility to participate in this interactive process by seeking an accommodation, assisting X-energy in reviewing accommodation alternatives and providing medical certification of the need for an accommodation. Any applicant or employee who wishes to seek an accommodation under this policy should contact the Human Resources Department via email at [e-mail]. Whether a requested accommodation would create an undue hardship will be determined based on the facts of each particular case.