Subcontracts Administrator

Dewberry Engineers Incorporated; Merrifield (VA); On-site; USD 79,000 - 101,000; Full time

Job summary

Dewberry seeks an experienced Subcontracts Administrator to join our corporate headquarters in Fairfax, VA. You will support project managers and procurement activities through the entire subcontract lifecycle, ensuring compliance and timely execution.

The ideal candidate holds a bachelor’s degree and 3–7 years of subcontract management experience, with strong knowledge of FAR, excellent communication, and proficiency in MS Office and procurement tools.

Qualifications

• Bachelor's degree in Business, Law, Finance, or related field or equivalent experience.
• 3 to 7 years' experience in subcontract management.
• Knowledge of FAR principles and application to subcontracting.
• Previous experience with supporting the procurement process including solicitation, evaluation, award, and documentation.
• Previous experience with the full range of subcontract types, FFP, Cost Plus, Hourly not to Exceed, Time & Material, etc.
• Strong analytical, negotiation, and subcontract management skills
• Excellent communication skills (written, oral, presentation)
• Frequent use and general knowledge of industry practices, techniques, and standards
• Proficiency in MS Office applications
• Ability to gain proficiency in enterprise procurement tools

Responsibilities

• Support Project Managers, Project Manager Deputies, and Administrative staff in Purchase Requisitioning and Purchase Order creation
• Maintain a working knowledge of Federal Acquisition Regulations (FAR) and standard commercial procurement practices
• Attend training as necessary to keep current on regulation changes, industry updates, etc.
• Participate in proposal process by coordinating actions between Dewberry stakeholders and suppliers
• Review purchase requisitions for clarity, compliance, detail, completeness, and obtain additional required information; assist requestors in filling out/creating the subcontract required documentation
• Prepare and maintain complete Purchase Order and Subcontract files in accordance with FAR policies, Dewberry corporate procurement guidance, and other applicable references to ensure compliance throughout the procurement cycle
• Prepare subcontract modifications
• Actively manage the procurement process from order placement through receipt of services, subsequent payment of invoices, and closeout
• Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation, and termination
• Answer questions regarding Dewberry procurement policy and negotiate agreement redlines
• Understand the requirements to develop compliant subcontract files and review files for compliance with CPSR and other government requisites
• Assist with providing training to Dewberry staff on Procurement related topics
• Participate in the invoice approval process to ensure that supplier invoices are in accordance with purchase order terms and conditions and resolve issues as necessary
• Assist in expediting invoices between subcontractors and Accounts Payable
• Assist in the preparation and submission of the small business report and other reporting as required
• Plan, organize, prioritize, and perform multiple tasks to perform job functions in an orderly, efficient manner
• Work professionally in a team environment and independently as necessary.
• Provide support to co-workers, suppliers, and auditors
• Other duties as assigned

Skills

Analytical skills

Negotiation

Subcontract management

Communication skills

MS Office

Procurement tools

Industry practices knowledge

Education

Bachelor's degree in Business, Law, Finance, or related field

Tools

ERP systems

Job description

Subcontracts Administrator

Job Description

Dewberry is currently seeking an experienced Subcontracts Administrator to work at our corporate headquarters located in Fairfax, VA.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Support Project Managers, Project Manager Deputies, and Administrative staff in Purchase Requisitioning and Purchase Order creation
• Maintain a working knowledge of Federal Acquisition Regulations (FAR) and standard commercial procurement practices
• Attend training as necessary to keep current on regulation changes, industry updates, etc.
• Participate in proposal process by coordinating actions between Dewberry stakeholders and suppliers
• Review purchase requisitions for clarity, compliance, detail, completeness, and obtain additional required information; assist requestors in filling out/creating the subcontract required documentation
• Prepare and maintain complete Purchase Order and Subcontract files in accordance with FAR policies, Dewberry corporate procurement guidance, and other applicable references to ensure compliance throughout the procurement cycle
• Prepare subcontract modifications
• Actively manage the procurement process from order placement through receipt of services, subsequent payment of invoices, and closeout
• Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation, and termination
• Answer questions regarding Dewberry procurement policy and negotiate agreement redlines
• Understand the requirements to develop compliant subcontract files and review files for compliance with CPSR and other government requisites
• Assist with providing training to Dewberry staff on Procurement related topics
• Participate in the invoice approval process to ensure that supplier invoices are in accordance with purchase order terms and conditions and resolve issues as necessary
• Assist in expediting invoices between subcontractors and Accounts Payable
• Assist in the preparation and submission of the small business report and other reporting as required
• Plan, organize, prioritize, and perform multiple tasks to perform job functions in an orderly, efficient manner
• Work professionally in a team environment and independently as necessary.
• Provide support to co-workers, suppliers, and auditors
• Other duties as assigned

Required Skills & Required Experience

• Bachelor's degree in Business, Law, Finance, or related field or equivalent experience
• 3 to 7 years' experience in subcontract management
• Knowledge of FAR principles and application to subcontracting
• Previous experience with supporting the procurement process including solicitation, evaluation, award, and documentation
• Previous experience with the full range of subcontract types, FFP, Cost Plus, Hourly not to Exceed, Time & Material, etc.
• Strong analytical, negotiation, and subcontract management skills
• Excellent communication skills (written, oral, presentation)
• Frequent use and general knowledge of industry practices, techniques, and standards
• Proficiency in MS Office applications
• Ability to gain proficiency in enterprise procurement tools

Desired Qualifications

• Experience with enterprise-wide ERP systems
• Experience with small business subcontracting plans
• Experience submitting eSRS and FFATA reporting
• Experience supporting a Contractor Purchasing System Review (CPSR)

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employee's. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*All recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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Salary Range

The projected range for this position is $79,000-$101,000 annually. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.