Subcontracts Administrator

Serco; Columbus (OH); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Serco is seeking a Subcontracts Administrator to join our Human Resources team in a hybrid/remote role across the U.S. You will support pricing/proposal activities, negotiate subcontracts, and manage subcontract performance to ensure compliance with government contracting standards.

Responsibilities include leading negotiations, award actions, and closeout of subcontracts, with emphasis on FAR/DFAR compliance and timely execution.

Qualifications

• Experience in government contracting environment.
• Knowledge of federal contract requirements (FAR/DFAR).
• Ability to manage multiple priorities and schedules.
• Strong written and verbal communication with subcontractors and stakeholders.
• Detail-oriented contract administration within a structured environment.

Responsibilities

• Meet timelines for pricing, proposal support, and subcontract/PO awards.
• Develop competitive and sole-source RFPS for federal products/services.
• Lead subcontractor negotiations on price, terms, and delivery.
• Award subcontracts and ensure compliance with standards.
• Manage subcontractor performance and escalate issues promptly.
• Close out subcontracts, including cost-reimbursable ones.

Skills

US Citizenship

Communication skills

FAR/DFAR knowledge

Contract negotiation

Multitasking

Education

High School degree

Business Administration or related degree

Contract law training

Job description

Position Description & Qualifications

Serco is looking for a Subcontracts Administrator opportunity at a place you can make a difference every day? Join our Human Resources team—either a hybrid work arrangement from at our Herndon, Virginia headquarters or remotely from anywhere in the U.S. Whether you're local or remote, you'll play a key part in driving impact across the organization.

Conducts request for proposal preparations and competitions for supplies and services. Performs subcontract negotiations, and administration of subcontracts. Analyzes estimates of service, material, equipment, and production costs. Monitors suppliers performance for conformance to original proposal and maintain continual reviews to ensure that all terms and conditions are met and that the subcontractor is performing in accordance with legal requirements, customer specifications, and government regulations.

Prepares and disseminates information throughout the company regarding subcontract status, compliance, modification, deviation, negotiation, and termination. Initiates documentation to authorize and direct work in accordance with contractual specifications. Prepares special reports and analyses as required. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. May lead and direct the work of others. Typically reports to a supervisor or manager. Experience must include working in a government contracting environment. Degree must be in Business Administration or related field. Additional training in contract law also required.

In this Role you will:

• Works effectively in a project team environment to ensure that programmatic timelines for pricing/ proposal support and subcontract/purchase order awards are met.
• Develops competitive and single/sole source Request For Proposals (RFPs) for federal products and services of high complexity and price. Understands how to tailor prime contract requirements; understand various contract type options and their proper use to ensure selected contract will result in the lowest risk and best performance for Serco and its clients.
• Leads program team in subcontractor negotiations concerning price, terms, and delivery schedule.
• Awards subcontracts of high complexity, price, and documents all actions within department compliance standards.
• Provides effective subcontractor management ensuring compliance with negotiated price, terms and delivery schedule. Communicates/ escalates performance issues promptly.
• Closes out subcontracts, including cost-reimbursable subcontracts, timely.

To be successful in this role, you will have:

• US Citizenship
• Requires a High School degree and 5 years experience
• Works effectively in a project team environment to ensure that programmatic timelines for pricing/ proposal support and subcontract/purchase order awards are met
• Provides effective subcontractor/supplier management ensuring compliance with negotiated price, terms, and delivery schedule
• Communicates/ escalates performance issues promptly
• Ability to effectively manage multiple simultaneous and rapidly changing priorities, and work to agreed-upon schedules
• Skilled communicator – verbal and written – dealing with subcontractors/suppliers and all levels of Serco staff
• Comprehensive understanding of federal contracting requirements (FAR/ DFAR)
• Proven problem-solving skills

Pay Transparency

Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance—so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.

Salary range: The range for this position can be found at the top of this posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job‑related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long‑term incentive opportunities.

Benefits – Comprehensible benefits for full‑time employees (part‑time employees receive a limited package tailored to their role):

• Medical, dental, and vision insurance
• Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract
• 401(k) plan that includes employer matching funds
• Tuition reimbursement program
• Life insurance and disability coverage
• Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Employee Assistance Plan

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans.