Subcontractor Operations Manager

Alberici; St. Louis (MO); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A leading construction company in St. Louis is seeking a Subcontractor Operations Manager to streamline the handling of subcontracts and purchase orders. This role involves ensuring compliance, managing documentation, and providing operational support across various North American locations. Ideal candidates will possess an Associate degree and relevant experience, excelling in analytical and interpersonal skills.

Benefits

Profit-sharing plan

Health, dental, and vision insurance

Paid parental leave

Continuing education reimbursement

Minimum of 29 days PTO

Fitness center access

Qualifications

• Associate degree plus 2-4 years related experience.
• Capable of managing compliance audits.
• Ability to analyze and interpret complex instructions.

Responsibilities

• Issues purchase orders and subcontracts in a timely manner.
• Reviews and negotiates subcontract terms.
• Tracks necessary documentation for compliance.

Skills

Analytical skills

Interpersonal skills

Time management

Education

Associate degree

Tools

Microsoft Office

Project management software

Job description

CORPORATE OVERVIEW Headquartered in St. Louis, Missouri with more than 1,200 employees and $2B in revenue, Alberici is a diversified construction company that partners with leading organizations throughout North America to build their most challenging and important projects. Since our founding in 1918, Alberici earned a reputation for executing with quality, safety and trust. Combined with our 100+ years of experience, we provide construction solutions to the automotive, commercial, civil, energy, food & beverage, healthcare, heavy industrial, industrial process, and water industries. We build the critical structures that improve lives and strengthen communities. Our mission is simple — and our approach to delivering on it is equally straightforward. We are as open and honest with our employees and partners as we are with our clients. We are here to work together to do the best work possible to bring this mission to life. When it comes to our team, Alberici employees are built differently. We seek the best and brightest and are committed to investing in our people and providing the training and resources they need to learn, grow, and advance. Are you Built for the Challenge? Our values:

• Working Safely
• Valuing Diversity
• Serving Humbly
• Executing with Integrity
• Solving Creatively
• Engaging Fully

What We Offer:

• Profit-sharing plan, cash bonus programs and annual cost-of-living adjustments
• Generous salary increases and per diems for qualified out-of-town assignments
• Health, dental and vision insurance eligibility on day one
• Paid parental leave
• Continuing education reimbursement
• Personalized career development and training programs
• Minimum of 29 days of PTO (including holidays) for entry-level roles
• Fitness center for St. Louis office-based team members
• Gym membership reimbursement for project-based team members
• Corporate office cafeteria access
• Employee Resource Group (ERG) opportunities
• Philanthropy opportunities

POSITION SUMMARY

The Subcontractor Operations Manager issues purchase orders, subcontracts and services agreements for the enterprise in a timely manner. Provides assistance with subcontractor defaults including administration of subcontractor default insurance claims. Provides assistance with operational compliance audits, as necessary.

• Reviews contract documents, drawings, specifications, addenda, estimate and subcontractor/supplier quotes.
• Reviews and approves templates for subcontracts, purchase orders, and service agreements.
• Receives and reviews supporting documentation that is required to issue purchase orders, subcontracts, and service agreements.
• Tracks the receipt of items that are needed to issue purchase orders, subcontracts, and service agreements.
• Prepares, reviews, revises - as necessary - and issues individual purchase orders, subcontracts, and service agreements.
• At the general request and direction of legal counsel, negotiates terms and conditions with subcontractors and suppliers when they are amended by the project team, legal department, or risk management departments, as appropriate.
• At the general request and direction of legal counsel, conducts project audits to ensure compliance with subcontract terms and conditions and other operational compliance audits as necessary.
• Provides support to projects in accordance with the Subcontractor Claim SOP, and as needed to assist with subcontractor defaults and submission of subcontractor default insurance claims.
• Travel to Company and subsidiary offices; offsite client, subcontractor, and supplier meetings; and other locations across North America to fulfill the essential duties of the role as required.
• Regular and reliable attendance in person as required by your Supervisor, Company guidelines, and/or project and office obligations.

Management Responsibilities
If required, will be assigned by Subcontractor Operations Director.

Additional Duties and Responsibilities

• Models and reinforces safety as a top priority of the organization. Always wears a hard helmet and other appropriate personal protective equipment in the field.
• Meets schedules and deadlines, adheres to policies and procedures, and maintains a good attendance/tardiness record.
• Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues.
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
• Performs other duties as assigned by the Supervisor.
• Utilizes Microsoft Office-based applications and project management software systems appropriate for this role.

Knowledge, Skills, and Abilities

• Reads, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
• Writes reports, business correspondence, and procedure manuals.
• Calculates figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Applies concepts of basic algebra and geometry.
• Defines problems, collects data, establishes facts, and draws valid conclusions.
• Interprets an extensive variety of technical instructions in mathematical or diagram form and deals with several abstract and concrete variables.Organizes and manages time, duties and activities efficiently.
• Utilizes Microsoft Office-based applications and project management software systems appropriate for this role.

Education and Experience
Associate degree from two-year college or technical school AND 2 to 4 years related experience and/or training OR equivalent combination of education and experience.

Alberici is a North American company with multiple Operating Companies:

Alberici Constructors, Inc., Alberici Constructors, LTD., Alberici Construcciones, BRC,

CAS Constructors, Filanc, Flintco, Hillsdale Fabricators, Kienlen Constructors, and WWPS

LI#Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.