Subcontract Specialist

NOOTER | formerly AMEX NOOTER; Houston (TX); Sur place; USD 90 000 - 110 000; Plein temps

Avantages offerts par ce poste

401(k) employer match

Employer contributions to HSA

Medical coverage

Dental coverage

Short-Term Disability

Vision coverage

Fitness reimbursement

Résumé du poste

NOOTER is seeking a Subcontract Specialist in Houston, TX to manage the commercial and contractual aspects of subcontracts across the project lifecycle. You will administer subcontracts, purchase orders, and change orders, coordinating reviews to ensure adherence to DOA and company policies while supporting accounting and project controls.

The role requires 3–5 years in industrial construction or EPC contracting, familiarity with ERP systems, and strong knowledge of lien waivers, insurance, and

Qualifications

• Bachelor's degree in Business, Construction Management, Supply Chain, Contract Administration, or related field preferred.
• 3-5 years of construction, industrial, EPC, procurement, contracts, or subcontract administration experience.
• Experience administering subcontract agreements for industrial projects (power, refinery, petrochemical, manufacturing, or heavy construction).
• Experience with electronic document management and workflow approvals.
• Proficiency with ERP systems such as Viewpoint, SAP, Oracle, JD Edwards.
• Strong MS Office skills, particularly Excel and Word.
• Knowledge of lien laws, change management, claims administration, and subcontractor compliance.

Responsabilités

• Prepare and administer subcontracts, purchase orders, and change orders.
• Coordinate reviews and approvals to ensure compliance with company policies and DOA.
• Track subcontract obligations and monitor compliance with project budgets.
• Resolve commercial issues and maintain contract documentation throughout the lifecycle.
• Review invoices with Accounting and Project Controls to ensure alignment with budgets.
• Oversee insurance, safety, certified payroll, and lien waiver requirements.
• Coordinate subcontract closeout and ensure all deliverables are received before final payment.

Connaissances

Contract administration

MS Office

Communication skills

Formation

Bachelor's degree in Business, Construction Management, Supply Chain, Contract Administration, or related field

Outils

ERP systems: Viewpoint, SAP, Oracle, JD Edwards

Description du poste

POSITION INTRODUCTION

Would you like to be part of a company that is employee owned? We invite you to consider joining NOOTER.

As the Subcontract Specialist, you will be responsible for the administration, compliance, and commercial management of subcontract agreements throughout the project lifecycle. This position works closely with Procurement, Project Management, Operations, Legal, Safety, Estimating, and Accounting to ensure subcontracts are properly executed, compliant with company requirements, and administered in accordance with contractual obligations.

The Subcontract Specialist serves as the primary coordinator for subcontract issuance, change management, insurance compliance, document control, and subcontractor performance documentation while maintaining strict adherence to company policies, Delegation of Authority (DOA), and project-specific requirements.

About Nooter

With more than a century of experience, NOOTER combines national horsepower with local expertise in process mechanical construction, process electrical construction, material handling systems, structural steel, rigging, fabrication, machine setting, and related industrial construction services. As an employee-owned company, NOOTER is committed to delivering safe, high-quality solutions while investing in the success and growth of our employee-owners. We foster a collaborative culture where leadership, innovation, accountability, and continuous improvement are valued and rewarded.

DAY IN THE LIFE

As a Subcontract Administrator, you'll play a critical role in supporting projects from award through closeout by managing the commercial and contractual aspects of subcontract relationships. Your day will involve preparing and administering subcontracts, purchase orders, and change orders while coordinating reviews and approvals to ensure compliance with company policies and Delegation of Authority requirements. You'll work closely with project teams to track subcontract obligations, monitor compliance requirements, resolve commercial issues, and maintain accurate contract documentation throughout the project lifecycle. In partnership with Accounting and Project Controls, you'll review invoices, support cost tracking, and help ensure subcontract commitments align with project budgets.

You'll also oversee key compliance activities, including insurance, safety, certified payroll, and lien waiver requirements, while identifying and escalating potential risks. As projects near completion, you'll coordinate subcontract closeout activities, ensuring all contractual deliverables, warranties, releases, and final documentation are received before final payment is processed.

Qualifications

• Bachelor's degree in Business, Construction Management, Supply Chain, Contract Administration, or related field preferred.
• Minimum 3-5 years of construction, industrial, EPC, procurement, contracts, or subcontract administration experience required
• Experience administering subcontract agreements for industrial, power, refinery, petrochemical, manufacturing, or heavy construction projects required
• Experience supporting self-performing industrial contractors preferred
• Experience with electronic document management and workflow approval systems preferred
• Strong understanding of contract terms and conditions, insurance requirements, and construction contracting practices.
• Proficiency with ERP systems such as Viewpoint, SAP, Oracle, JD Edwards, or similar platforms.
• Strong Microsoft Office skills, particularly Excel and Word.
• Working knowledge of AIA, ConsensusDocs, and custom industrial subcontract agreements.
• Knowledge of lien laws, change management, claims administration, and subcontractor compliance requirement

Benefits

NOOTER provides a comprehensive benefits package. Our 401(k) includes an employer match and annual non-elective contribution. We offer medical coverage with an employer contribution toward an HSA, company-paid dental coverage and Short-Term Disability, vision coverage, fitness reimbursement, and the opportunity to build a rewarding career with a successful employee-owned organization.

NOOTER is committed to creating and maintaining an environment in which all employees feel valued, included, safe, and empowered to do their best work. We are proud to be an equal opportunity workplace and all qualified applicants will receive consideration for employment without regard to protected status. Pre-employment drug screen and background check required.

Salary: $90000 - $110000 per year