Subcontract Manager

Kleinfelder; Cary (NC); On-site; USD 91,000 - 152,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

401(k) plan

Paid holidays

Job summary

Kleinfelder, Inc. is seeking a Subcontract Manager to join our Federal Contracts and Compliance team, handling all phases of subcontract formation, performance, and closeout for complex contracts.

The role includes negotiations, vendor due diligence, and ensuring FAR/DFARS compliance. Qualified candidates will have a bachelor’s in business or related field, 8+ years in federal subcontracting, and a strong grasp of government regulations.

Qualifications

• Bachelor’s degree in Business, Supply Chain Management or related field from an accredited college or university.
• Minimum of 8 years of federal subcontract administration experience with contracts including federal, state and local municipalities.
• Strong background and understanding of the US Government Acquisition and Procurement environment to include the FAR and DFARS, commercial contracting methods, and other government regulations.
• Capable of representing the organization as a primary contact on contract matters with program teams, vendors, and customers.
• Exemplify a strong attention to detail.
• Strong problem solving and analytical skills, with the ability to make recommendations and provide guidance to effectively bring projects to completion.
• Federal Contract Management Certification from the National Contract Management Association or Federal Acquisition Institute is preferred.

Responsibilities

• Perform all aspects of the subcontract administration lifecycle, including, but not limited to, development and issuance of solicitations, identification of prospective bidders, evaluation of subcontract proposals, prepare cost and price analysis, risk analysis, bid analysis summaries and recommendations for award.
• Plan, coordinate and conduct negotiations with Subcontractors.
• Establish, negotiate, and administer a variety of contracts and agreements such as Non-Disclosure Agreements, Teaming Agreements, Subcontract Agreements issued by a Prime Contractor.
• Performs due diligence on prospective new subcontractors and suppliers and ensures compliance requirements are met.
• Develops and monitors strategies for prudent subcontracting with special emphasis on small business subcontracting.
• Provides expertise in identifying potential procurement problems or conflicts, analyzing impact/ramifications and resolving issues.
• Communicate with Project staff and subcontractors to establish clear requirements and ensure performance to subcontract terms and conditions.
• Communicate with Prime Contracts Manager to identify the need for Subcontractors or consultants and establish subcontract values.
• Ensure subcontract documentation is accurate, well maintained, and compliant with established procedures.
• Manage subcontracts to ensure timely completion of work, compliance with contract requirements, and appropriateness of invoices and payment.
• In coordination with program management and other departments, draft subcontract/purchase order statements of work, work schedule, and project deliverables.
• Manage and track metrics on subcontracts, purchase orders, and other agreements.
• Resolve disputes with subcontractors and evaluate subcontractors’ performance.
• Monitor Small Business commitments in accordance with the Prime Contract requirements.

Skills

Subcontract administration

Federal contracting

Negotiation

Attention to detail

Problem solving

Communication

Education

Bachelor’s degree in Business, Supply Chain Management or related field

Federal Contract Management Certification (preferred)

Job description

Take Your Career to the Next Level

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Step into Your New Role

Kleinfelder, Inc. is seeking a Subcontract Manager to join our Federal Contracts and Compliance team responsible for performing all phases of subcontract formation, performance, and closeout for technically and administratively complex contracts of all types.

Responsibilities

• Perform all aspects of the subcontract administration lifecycle, including, but not limited to, development and issuance of solicitations, identification of prospective bidders, evaluation of subcontract proposals, prepare cost and price analysis, risk analysis, bid analysis summaries and recommendations for award.
• Plan, coordinate and conduct negotiations with Subcontractors.
• Establish, negotiate, and administer a variety of contracts and agreements such as Non-Disclosure Agreements, Teaming Agreements, Subcontract Agreements issued by a Prime Contractor.
• Performs due diligence on prospective new subcontractors and suppliers and ensures compliance requirements are met.
• Develops and monitors strategies for prudent subcontracting with special emphasis on small business subcontracting.
• Provides expertise in identifying potential procurement problems or conflicts, analyzing impact/ramifications and resolving issues.
• Communicate with Project staff and subcontractors to establish clear requirements and ensure performance to subcontract terms and conditions.
• Communicate with Prime Contracts Manager to identify the need for Subcontractors or consultants and establish subcontract values.
• Ensure subcontract documentation is accurate, well maintained, and compliant with established procedures.
• Manage subcontracts to ensure timely completion of work, compliance with contract requirements, and appropriateness of invoices and payment.'
• In coordination with program management and other departments, draft subcontract/purchase order statements of work, work schedule, and project deliverables.
• Manage and track metrics on subcontracts, purchase orders, and other agreements.
• Resolve disputes with subcontractors and evaluate subcontractors’ performance.
• Monitor Small Business commitments in accordance with the Prime Contract requirements.

Qualifications

• Bachelor’s degree in Business, Supply Chain Management or related field from an accredited college or university.
• A Minimum of 8 years of federal subcontract administration experience with contracts including federal, state and local municipalities.
• Have a strong background and understanding of the US Government Acquisition and Procurement environment to include the FAR and DFARS, commercial contracting methods, and other government regulations.
• Capable of representing the organization as a primary contact on contract matters with program teams, vendors, and customers.
• Exemplify a strong attention to detail.
• Strong problem solving and analytical skills, with the ability to make recommendations and provide guidance to effectively bring projects to completion.
• Federal Contract Management Certification from the National Contract Management Association or Federal Acquisition Institute is preferred.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder

Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia.Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits

• medical
• dental
• vision
• life insurance
• 401(k) plan
• paid holidays

The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary Range:$91,029-$151,919.

Career Development

We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of our career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity

Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)